After admission to Bachelor's studies

First steps at Aalto

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These intructions are for students starting their studies in autumn 2017 or spring 2018.

Instructions for autumn 2018 and spring 2019 are updated in spring 2018.

 

Checklist for new Bachelor students


Accept your offer of admission and enrol as an attending student as soon as possible after receiving notification of your admission. Once enrolled, you can submit an application for student housing and financial aid for students. Getting the process started as early as possible helps you avoid peak application times and long waits.

The instructions and deadlines above are for students admitted to bachelor’s studies.These instructions are for those who don’t need to travel to Finland, and who already have a Finnish ID number and Finnish online bank credentials. If you are starting your studies towards a master’s degree or you are arriving from outside of Finland, check the instructions from here.

 

 

1. Accept your offer of admission

The Finnish National Board of Education will send a results letter by email on 30 June 2017 to all applicants who have applied in the joint application system of higher education and have given consent for communication regarding student admissions by email. If you have not given consent for that, a paper letter will be sent to you on 30 June 2017 and you will receive it on the week that begins on 3 July 2017.

The results letter contains information on your success in all the areas of specialisation (programmes or majors) you applied to and instructions on accepting the offer of admission.

• you can accept only one study place leading to a higher education degree in Finland

 More information about the one study place per term provision

According to the one study place per term provision (Universities Act 558/2009) students may accept only one study place leading to a higher education degree in Finland during one academic term. Higher education degrees include bachelor’s, master’s, licentiate and doctoral degrees awarded by universities as well as polytechnic degrees. The academic terms run from 1 August to 31 December and 1 January to 31 July. Even if the student postpones the commencement of studies, or interrupts his/her studies, the student cannot accept another study place for a degree programme starting in the same academic term.

• If you already have a right to study at Aalto University and you wish to accept a new offer of admission

 More information about several study rights at Aalto University

The Aalto University students of business or technology may only have one right to study towards the same degree. Students who accept an offer of admission to education leading to the same degree (for instance, the Master of Science (Technology)), the old right to study will be replaced by the new one. This does not apply to the Aalto University field of art and design.

Tuition fees and waivers

 more information about tuition fees and waivers

Information about requirement to pay tuition fee and possible waiver are found in the letter of admission. Please read the instructions carefully.

More information about tuition fees and waivers.

Please note that Aalto University does not send those accepted a separate acceptance letter by mail; all communication is done via e-mail. To stay informed, make sure to follow up on your My Studyinfo service and e-mail.

Please note, that your school may ask you to present your original degree certificate and final transcript upon enrolment, so remember to take them with you when you start your studies. Check your Letter of Admission and the attached material for more information.

Picture: Aki-Pekka Sinikoski

2. Enrol for the academic year 2017-2018 no later than 15 August 2017

After accepting an offer of admission you have to enrol either as an attending or non-attending student each academic term. If you fail to do so within the enrolment period between 2 May and 15 September 2017 as instructed, you will forfeit your right to study. In such cases, contact the student services of your school to apply for readmission. The re-registration fee charged for readmission is 35 euros.

Enrolment as an attending student

 Additional information on enrolment as an attending student

Once you have accepted an offer of admission, enrol as an attending student at Aalto University and pay the membership fee of the Aalto University student union (AYY) in the Studyinfo's Oili service. If you wish to join the student association of your field of study (guild or subject-specific association), also pay the related membership fee. To ensure you do not miss any orientation sessions or tutor groups, you should enrol as soon as possible and no later than 15 August 2017.

If you are unable to accept the offer of admission electronically in Studyinfo and/or enrol as an attending student in the OILI service, please contact your school or send an e-mail to studentservices@aalto.fi.

Enrolment as a non-attending student

 Additional information on enrolment as a non-attending student

You can enrol as a non-attending student in your first year of study only on grounds referred to in the Universities Act (Yliopistolaki 558/2009, Section 39), i.e. if you are:

  • currently performing military service referred to in the Conscription Act (Asevelvollisuuslaki 1438/2007), the Non-Military Service Act (Siviilipalveluslaki 1446/2007) or the Act on Voluntary Military Service for Women (Laki naisten vapaaehtoisesta asepalveluksesta 194/1995). Please note that military service being performed in other countries than Finland is not an acceptable reason for enrolment as a non-attending student;
  • on maternity, paternity or parental leave; or
  • unable to start your studies due to personal illness or injury.

Please make sure to submit your application for enrolment as a non-attending student no later than on 15 August 2016 to the student service desk of your school to give them time to process your application within the official enrolment period. For detailed guidelines, see the application form (pdf).

Duration of non-attendance

If your non-attendance for permissible reasons is scheduled between 1 August 2017 and 31 July 2018, you can enrol as a non-attending student for the whole academic year. If the permissible reason applies only for the other semester, the other one will consume the non-attendance semesters you have on your disposal.

  • If you wish to enrol as non-attending for the autumn term 2017 only, you need to change your enrolment status into attending for the spring term at the student service desk of your school starting Nov 27th, 2017 and no later than Jan 15th, 2018. To do this, you must present a receipt of the paid student union membership fee (payment with Bank Details).
  • If you wish to enrol as non-attending for the spring term 2018 only, you need to change your enrolment status into non-attending for the spring term starting Nov 27th, 2017 and no later than Jan 15th, 2018. To do this, you must submit the application and appendices to the student service desk of your school. You can apply for a refund of the student union membership fee from the Student Union.

Military service, non-military service or other long period of non-attendance

 Additional information

If you have accepted the offer of admission before year 2016, please contact the student services of your school to find out about starting your studies.

Students who have accepted an offer of admission in 2016

During the summer, your school will send you information on starting your studies by e-mail. Because you have already accepted your study place, the instructions on how to accept the offer of admission do not concern you. However, other instructions on this webpage are relevant to you, except that you should enrol via WebOOdi instead of the OILI service in Studyinfo. To do this, you need to have an Aalto IT account (check the activation instructions below).

Remember to read your Aalto e-mail address! 

If you have not activated your Aalto e-mail yet, do it now.

New students admitted in 2017

If you plan to enrol as a non-attending student in your first year of study, accept the offer of admission and submit a certificate for your reasons for the non-attendance to your school (see guidelines). Please note that non-attendance is only allowed for specific reasons defined in legislation.

  • If you enrol as a non-attending student only for the autumn term, contact your school no later than in November to ensure a swift start to your studies in January, please see also the page Getting started with your studies in January
  • If you enrol as non-attending for the whole academic year, follow up on these pages in summer 2018 for up-to-date information on starting your studies in 2018–2019.
  • If you are a non-attending student for the spring term, contact your school no later than in November to ensure a swift return to studies in the academic year 2018–2019.

In Aalto University an orientation is organised also in January and courses have been organised in a manner that allows studies to be started also in January. However, the schools recommend starting studies in September if possible.

• Duration of studies

 Additional information

As a Master's student, your duration of studies is limited to seven academic years (both Bachelor's and Master's degree) and four academic years (only Master's degree) and three academic years (only Bachelor's students) as an attending student.

You can also enrol as a non-attending student for some terms without them being counted towards your duration of studies. You can enrol as a non-attending student in your first year of study only on grounds referred above. Later on, it is recommended to enrol as non-attending if you plan not to study. For additional information, refer to the Into page or the student services of your school.

Picture: Aki-Pekka Sinikoski

3. Non-EU/EEA: Check your residence permit status

If you are a non-EU/EEA citizen and hold a valid student residence permit to Finland, remember to extend the permit at the local police before it expires. More information in the Welcome Guide.

 

4. Apply for student housing

You should start to look for an apartment as soon as you have accepted the offer of admission. In the Helsinki Metropolitan Area, student housing is offered by, e.g. the Foundation for Student Housing in the Helsinki Region, HOAS, and the Aalto University Student Union AYY. Since HOAS and AYY cannot offer housing to all students in the area, it is advisable to use all available resources for your search, including the private housing market. For additional information, see the AYY website.

 

5. Apply for financial aid for students

The right of non-Finnish citizens to receive student financial aid from the State is decided on a case-by-case basis. A description of the right to receive student financial aid is available on the Social Insurance Institution of Finland (KELA) website.

The majority of Finnish students finance their studies with the state-funded financial aid for students distributed by Kela, the Social Insurance Institution of Finland. For details, see the Kela website.  For assistance in matters concerning financial aid at Aalto, contact the Aalto University Student Financial Aid Board. To avoid peak application times in the autumn, it is best to apply for financial aid as soon as you have accepted an offer of admission at the university. The easiest way to apply for funding is via the Kela e-services.

Adult Education Allowance is an allowance granted by the Education Fund on certain conditions to students who have already been employed before starting their studies. In some cases, adult students may also finance their studies with their unemployment benefit; for additional information, see the TE services (employment services) website.

 

 

Picture: Aki-Pekka Sinikoski

 

6. Activate your Aalto IT account

The Aalto IT username and password are used to login to all Aalto online services. Once you have activated your IT account, you have access to many electronic services, including your Aalto email. The university uses email as the primary means of communication, so it is essential that you keep on top of your Aalto email at all times. You should also activate your account as soon as possible upon enrolment.

You can activate your account at salasana.aalto.fi with your Finnish online banking details or with a Finnish electronic ID (HST) card. If you do not have these, you must visit the IT service desk during the enrolment to activate your account. Please remember to bring official, photographic ID with you (such as passport).

You can activate the Aalto University IT account once you have enrolled as an attending student for the academic year 2017–2018. The table below shows the timetable for activation.

If you have accepted an offer of admission in 2016 or earlier, you can activate your IT account right away.

Enrolment completed no later than onAccount activation possible no sooner than
31st July 20172nd August 2017
7th August 20179th August 2017
14th August 201716th August 2017
21st August 201723rd August 2017
27th  August 201729th August 2017

Picture: Aki-Pekka Sinikoski

 

 

 

 

 

 

7. Apply for a student card

The student card is proof of your student status, and it is the simplest way to get student discounts in, for instance, the university restaurants and public transport.

For additional information on the student card go to the AYY site

You can download an electronic student card for mobile devices, after you have enrolled as an attending student. The electronic card is accepted in the university restaurants and public transport as proof of student status.

 

8. Next step: getting started with your studies

To get off to a swift start with your studies, you should look at the contents of your studies and practicalities during the summer and reserve time for orientation. For additional information, see Getting started with your studies.

Student services

Each school has a student service desk, where you can get a certificate of attendance if needed (e.g. for seeking an apartment) or an official transcript of records, or help in anything related to studies.

Contact details to the schools’ student services