After admission to Master's studies

First steps at Aalto

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Checklist for new Master students

Accept your offer of admission and enrol as an attending student as soon as possible after receiving notification of your admission. Also submit an application for residence permit and student housing right away. Getting the process started as early as possible helps you avoid peak application times and long waits.

The instructions and deadlines above are primarily for new students admitted to Master’s level. If you are starting your studies towards a Bachelor’s degree, please check the instructions here.

 

 

 

 

 

1. Accept Your Admission Offer by 31 May 2017 (3:00 pm, GMT +3)

The admission decisions are released on 5 April 2017. Once the results are released, an email notification will be sent to the applicants and the admission decisions will be available in the application system.

Successful applicants will also receive a formal Letter of Admission by email with detailed instructions on accepting the offer of admission -please read and follow the instructions carefully.

Accept your admission offer as soon as possible after receiving notification of your admission. The deadline for accepting the admission offer is 31 May 2017 (3:00 pm, GMT +3). If you miss the deadline, the admission offer will be cancelled.

The acceptance of the study place will be marked to the application system of Aalto University and you can check it on the Monitoring page of the system (at the latest on the next day).

• You can accept only one study place leading to a higher education degree in Finland

 more information about one study place per term provision

According to the one study place per term provision (Universities Act 558/2009) students may accept only one study place leading to a higher education degree in Finland during one academic term. Higher education degrees include bachelor’s, master’s, licentiate and doctoral degrees awarded by universities as well as polytechnic degrees. The academic terms run from 1 August to 31 December and 1 January to 31 July. Even if the student postpones the commencement of studies, or interrupts his/her studies, the student cannot accept another study place for a degree programme starting in the same academic term.

If you have more than one admission offer, please consider carefully which one you wish to accept. Read more in Stutyinfo.fi portal

• Do you already have a right to study at Aalto University but wish to accept a new admission offer?

 More information about several study rights at Aalto University

If you already have a study right at a Master’s programme in Aalto University, please note that you can have only one valid study right towards the same degree. This restriction does not apply in the field of Art and Design. If a student accepts a new study place in a Master’s programme (for instance, leading to the degree of Master of Science in Technology) the old Master of Science in Technology study right is forfeited.

• Did you apply with an incomplete degree?

 More information for applicants with incomplete degree

If you applied with an incomplete degree, the degree must be completed by 31 July 2017. Please submit attested copies of the diploma (and its authorised translation, if applicable) as soon as possible, but at the latest by 7 August 2017 (3:00 pm, GMT +3). 

Students who have been admitted to the field of art and design or science and technology need to deliver their documents to the Admission Services. Students admitted to the field of business and economics must follow the instructions given by the School of Business. These documents cannot be sent by email.

If you are not able to graduate or the required documents are not received by the deadline, the conditionally granted study place will be cancelled.

Please read the attesting instructions carefully as unattested plain copies of the original documents are not accepted:

  • If the degree is awarded by a higher education institution in Finland, the copy of the degree certificate must be certified either by the issuing institution or by two unbiased signatories.
  • If the degree is awarded by a higher education institution outside Finland, the copy of the degree certificate (and its authorised translation, if applicable) must be certified by the issuing institution or by a notary public. Note also the country-specific documentation requirements

 

Picture: Aki-Pekka Sinikoski

 

 

2. Return the Aalto Scholarship Terms document and/or pay the tuition fee if applicable

Degree students who are citizens of countries outside the EU/EEA or Switzerland are generally required to pay tuition fees. The amount of the tuition fee as well as information of possibly awarded scholarship is in the admission letter.

If you are liable to pay tuition and have been awarded an Aalto University scholarship to partly or fully cover your fee, please return the signed document “Aalto University Scholarship Terms Of Acceptance” by 31 May 2017. The document is sent whit the letter of acceptance.

Detailed instructions for the payment will be in the invoice, which is issued after the tuition fee liable student has accepted his/her study place. The invoice is sent by email and payment is due before the start of the academic year. If you are awarded an Aalto University scholarship, the amount awarded will be deducted from your invoice, i.e. if you are awarded a 50 % scholarship, your invoice will concern half of the tuition fee due for that academic year. If you are awarded a 100 % scholarship no invoice will be sent.

Tuition fee needs to be paid before enrolling at the university.

More information on tuition fee and scholarships: Tuition fees and scholarships.


3. Enroll at the University by 15 August 2017

Please enroll at the university within 2 May—15 August 2017. Students lose their study right if they have not enrolled by the end of the official enrollment period, 15 September 2017. In such cases, contact the student services of your school to apply for readmission. The re-registration fee charged for readmission is 35 euros.

However, we recommend new students to enroll already by 15 August to ensure the right to attend orientation and receive tutoring. You cannot use any Aalto services, receive a student number or register for courses before you are enrolled as attending.

• Enrolment as an attending student

 Additional information on enrolment as an attending student
If you have Finnish online banking ID, you can enroll online at Studyinfo.fi as of 2 May 2017. Log in to Studyinfo.fi and go to My Studyinfo > My applications. The Student Union membership fee is paid when enrolling as attending. Enrolling online is possible only until 31 July 2017. After 31 July 2017 you need to follow the instructions below.

If you are unable to enroll online, you need to pay the Aalto University Student Union (AYY) membership fee (paying with bank details) and submit a receipt of the paid membership fee to the Learning Services of your Aalto School (Contact information). The receipt of the paid fee has to include your name as the payer or in the information field and the filing code of the payment. Receipts without the student’s name or filing code are not accepted.

If you pay the fee from abroad, you need to take into account the international bank transfer costs of both the sending and the receiving banks to make sure that you pay the exact sum 116 € to AYY.

You can pay the Student Union membership fee and enroll also after arrival in Finland, just make sure you do so as soon as possible and no later than 15.9.2017.

• Enrolment as non-attending student

  Additional information on enrolment as a non-attending student

You can enrol as a non-attending student in your first year of study only on grounds referred to in the Universities Act (Yliopistolaki 558/2009, Section 39), i.e. if you are:

  • currently performing military service referred to in the Conscription Act (Asevelvollisuuslaki 1438/2007), the Non-Military Service Act (Siviilipalveluslaki 1446/2007) or the Act on Voluntary Military Service for Women (Laki naisten vapaaehtoisesta asepalveluksesta 194/1995). Please note that military service being performed in other countries than Finland is not an acceptable reason for enrolment as a non-attending student;
  • on maternity, paternity or parental leave; or
  • unable to start your studies due to personal illness or injury.

Please make sure to submit your application for enrolment as a non-attending student no later than on 15 August 2017 to the student service desk of your school to give them time to process your application within the official enrolment period. For detailed guidelines, see the application form (pdf).

Duration of non-attendance

If your non-attendance for permissible reasons is scheduled between 1 August 2017 and 31 July 2018, you can enrol as a non-attending student for the whole academic year. If the permissible reason applies only for the other semester, the other one will consume the non-attendance semesters you have on your disposal.

  • If you wish to enrol as non-attending for the autumn term 2017 only, you need to change your enrolment status into attending for the spring term at the student service desk of your school starting Nov 27th, 2017 and no later than Jan 15th, 2018. To do this, you must present a receipt of the paid student union membership fee (payment with Bank Details).
  • If you wish to enrol as non-attending for the spring term 2018 only, you need to change your enrolment status into non-attending for the spring term starting Nov 27th, 2017 and no later than Jan 15th, 2018. To do this, you must submit the application and appendices to the student service desk of your school. You can apply for a refund of the student union membership fee from the Student Union.

• Military service, non-military service or other long period of non-attendance

 Additional information

Students who have accepted an offer of admission in 2016 or earlier

Because you have already accepted your study place, the instructions on how to accept the offer of admission do not concern you. However, other instructions on this webpage are relevant to you, except that you should enrol via WebOOdi instead of the OILI service in Studyinfo. To do this, you need to have an Aalto IT account (check the activation instructions below).

You can also contact the student services of your school to find out about starting your studies.

Remember to read your Aalto e-mail address! 

If you have not activated your Aalto e-mail yet, do it now.


New students admitted in 2017

If you plan to enrol as a non-attending student in your first year of study, accept the offer of admission and submit a certificate for your reasons for the non-attendance to your school (see guidelines). Please note that non-attendance is only allowed for specific reasons defined in legislation.

  • If you enrol as a non-attending student only for the autumn term, contact your school no later than in November to ensure a swift start to your studies in January, please see also the page Getting started with your studies in January
  • If you enrol as non-attending for the whole academic year, follow up on these pages in summer 2018 for up-to-date information on starting your studies in 2018–2019.
  • If you are a non-attending student for the spring term, contact your school no later than in November to ensure a swift return to studies in the academic year 2018–2019.

 

• Duration of studies

 Additional information

As a Master's student, your duration of studies is limited to four academic years  as an attending student.

You can also enrol as a non-attending student for some terms without them being counted towards your duration of studies. You can enrol as a non-attending student in your first year of study only on grounds referred above. Later on, it is recommended to enrol as non-attending if you plan not to study. For additional information, refer to the Into page or the student services of your school.

kuva: Aki-Pekka Sinikoski

4. Apply for Residence Permit (non-EU/EEA Citizens) or register your residence (EU/EEA Citizens)

NonEU/EEA citizens

If you are a non-EU/EEA citizen, you need to apply for a residence permit at a Finnish Embassy in your home country. The application process takes time, so please apply as soon as possible. Please see the Finnish Immigration Service instructions and start the application process.

When you apply for a residence permit please ask to be registered in the Finnish Population Information System so that you receive a Finnish personal identity code at the same time as the permit is issued. You will need the personal identity code for identification purposes, for example in banks, hospitals, registering for classes outside the university, and the registers of different authorities.

Download a checklist to make sure you make a perfect application

EU/EEA citizens

EU/EEA citizens do not need a residence permit, they will register their residence at the Finnish Immigration Service after arrival in Finland (more information: www.migri.fi/eu_registration).

It is advisable to book an appointment for registration in good time beforehand, already in the summer, as upon students arrival in September there may not be time slots available any more.

• Apply for home municipality and personal ID-code

If you are intending to stay in Finland for more than a year (regardless of your nationality), you are required also to register at Maistraatti (the local register office in the municipality you live in), and register your personal information in the Population Information System.

If you have not received personal ID-code before (when applying for a residence permit or when registering as EU-citizen in Finland), you can apply for that in Maistraatti too. You need the personal ID-code for instance for opening a mobile phone connection or a bank account.

More information in the Welcome guide for international students.

 


5. Apply for Accommodation

You should apply for housing as soon as you have accepted the admission offer.

Student housing is provided either by the Aalto University Student Union (AYY) or the Foundation for Student Housing in the Helsinki Region (HOAS). University does not own student apartments. Students should be active in seeking for housing themselves. 

 Additional housing information

The housing situation in the Helsinki Metropolitan Area (cities of Helsinki, Espoo Vantaa and Kauniainen) is challenging. Rent prices are high (starting from approx. 650€ for a small studio apartment in Helsinki and 500€ in Espoo) and there is a lack of small rental apartments and student housing within the area. Therefore finding suitable accommodation can be difficult especially in the beginning of the autumn term (August/September).

Although AYY and HOAS have thousands of apartments, they cannot accommodate all the students. Prepare yourself to seek for accommodation from the private rental market as well.

Your possibilities to find an apartment improve if you are willing to live outside the centre and campus areas. It is easy to travel around the cities of Espoo and Helsinki: the public transportation works well! 

Key points

  • Apply early and reserve time for finding the apartment!
  • Apply simultaneously through various channels! (AYY/HOAS/ private rentals)
  • It is good to reserve approx. 400€- 600€ for accommodation/month (should be enough for a room in a shared apartment).
  • If/when you are offered an accommodation, accept the offer, even if the location or the quality of housing does not match all your requirements! Remember also to cancel all the other possible applications when you have found your accommodation.
  • Watch out for rental scams! Although it is usually safe to rent an accommodation from private landlords in Finland, it is good to keep in mind the possibility of a hoax.  If the apartment sounds too good to be true (cheap and central/good location) it unfortunately can be a hoax. Do not send any money/ credit card info etc. before you have seen the place and met the landlord and/or signed the contract. (This rule does not apply of course with trustworthy organizations such as AYY or HOAS).
  • Make sure that you have a roof over your head when you arrive in Finland, even if it is a hostel room. Note that hostels/hotels tend to get fully booked in August/early September, so book your room early enough. (e.g. www.hostellit.fi).

No flat before arriving in Finland?

If you do not have an apartment before arriving in Finland, be sure to make a reservation for a hostel early enough!

Forenom House Helsinki located at district of Herttoniemi/Helsinki (Street address Hitsaajankatu 12) provides rather affordable rooms. E.g room for 2 persons is approx 50€/night (25€ per person) when booking the room for 1 week.

Vuokrahuone offers rooms and special dorm type alcoves. Located at district of Vallila, Helsinki.

 

Make sure you have a place to stay for your first few nights in Finland!

 

Picture: Aki-Pekka Sinikoski

6. Organize your travel to Finland

Check on your programme when you need to arrive in Finland and where you need to present yourself after arrival. You´ll find link to your School´s orientation website in Getting started with your studies – site and you'll receive information via email during summer. After that you are ready to book your trip to Finland.

The Welcome Guide contains more information about how to continue your journey from the airport and how to use public transportation in Helsinki region.

 

 

7. Activate your Aalto IT account

You can activate the Aalto University IT account once you have enrolled as an attending student for the academic year 2017–2018, but no sooner than August 3rd. If you have accepted an offer of admission in 2016 or earlier, you can activate your IT account right away.

The Aalto IT username and password are used to login to all Aalto online services. Once you have activated your IT account, you have access to many electronic services, including your Aalto email. The university uses email as the primary means of communication, so it is essential that you keep on top of your Aalto email at all times. You should also activate your account as soon as possible upon enrolment.

You can activate your account at salasana.aalto.fi with your Finnish online banking details or with a Finnish electronic ID (HST) card. If you do not have these, you can

 

Picture: Aki-Pekka Sinikoski

8. Apply for a student card

The student card is proof of your student status, and it is the simplest way to get student discounts in, for instance, the university restaurants and public transport.

For additional information on the student card go to the AYY site

You can download an electronic student card for mobile devices, after you have enrolled as an attending student. The electronic card is accepted in the university restaurants and public transport as proof of student status.

Please note that the right to student discounts begins when the study right begins, i.e. August 1st.

 

9. Governmental financial aid for students in Finland

The right of non-Finnish citizens to receive student financial aid from the State is decided on a case-by-case basis. A description of the right to receive student financial aid is available on the Social Insurance Institution of Finland (KELA) website.

Adult Education Allowance is an allowance granted by the Education Fund on certain conditions to students who have already been employed before starting their studies. In some cases, adult students may also finance their studies with their unemployment benefit; for additional information, see the TE services (employment services) website.

 

10. Next step: Getting started with your studies

To get off to a swift start with your studies, you should look at the contents of your studies and practicalities during the summer and reserve time for orientation. For additional information, see Getting started with your studies.

Contact information of your school

You´ll find the contact information of your School´s Student Services on Contact Information site.