Suomeksi

Preliminary examination (pre-examination)

Steps during the process

  • After checking the manuscript the upervising professor and advisor(s) confirm that the manuscript is ready for pre-examination.
  • For the pre-examination, the supervising professor proposes two pre-examiners, who are willing and available for the examination, to the Head of Research who presents the Department's proposal to the Doctoral Programme Committee. The doctoral candidate has a chance to make a remark on the selection of pre-examiners before the final decision is made by the Committee.
  • Doctoral candidate submits the request for pre-examination and permission for defence with the manuscript and required attachments to the Secretary of the Doctoral Programme Committee by email within the deadline of the meeting.
  • The Doctoral Programme Committee decides on sending the dissertation for pre-examination and appoints two pre-examiners for the dissertation.
  • Secretary of the Committee send all the material to the pre-examiners, the doctoral candidate cannot be in any contact with them during the pre-examination phase.
  • The pre-examiners send their statements to the Secretary of the Committee within 1,5 months.
  • The Doctoral Programme Committee decides on the permission for public defense based on statements of the pre-examiners.

Before starting the preliminary examination

  • Make sure that you have completed all the required 60 ECTS and that they have been grouped in the register according to your confirmed personal study plan.
    • To help you to plan the grouping, you may use HOPS form page 2, and if you have unregistered independent studies, the independent studies credit form: Applications and forms
  • Check the originality of your text to avoid plagiarism. Turnitin is available for this in MyCourses. Please use the “submission for drafts” submission inbox, so that your draft version is not saved in the database. Only the final version of your dissertation should be saved in the database, so that it can be protected against plagiarism.
  • Reserve time for language revision (professional, especially if you are not writing in your mother tongue). The Doctoral Programme Committee may ask for a separate statement on the quality of language used in the manuscript and demand a language revision.
    • Please contact your supervising professor about the possibility for support of the Department for the language revision. Aalto University or the School of Arts, Design and Architecture do not have funding reserved for the language revision.
  • Supervising professor and advisor(s) will read your manuscript and decide if it is ready for pre-examination. They will submit their statements to the Doctoral Programme Committee.
  • Submit by email the request for pre-examination and permission for defence (Applications and forms) to the Secretary of the Doctoral Programme Committee with your manuscript, abstract and transcript of records.
    • If it has been agreed with a pre-examiner, a paper copy can be sent. In this case submit the paper copy to the Secretary who will mail it. Don't use heavy folders or bindings.
    • First page of the manuscript must contain the title of the dissertation, the name of the author and contact information, department, and date of the manuscript.
    • An abstract must be enclosed as a separate PDF file.
    • If the manuscript contains a lot of images and the file size is big, you may send the images as a separate PDF.
  • If your dissertation includes artistic components, attach their documentation. More information under Artistic components

Please note that the dissertation manuscript should be sent for pre-examination about six months before the preferred time of graduation. However, the timeframe of the process is always individual.

The abstract of the dissertation

The recommended place for the abstracts is at the beginning of the dissertation. The dissertation shall include 1-3 abstracts

  • two abstracts: one abstract in English and another in Finnish or Swedish if the author has received his/her high school education in Finland in Finnish or Swedish.
  • one abstract: one abstract in English if the author has not gotten any education in Finnish or Swedish,
  • three abstracts: it is possible to include one abstract in English, one in Finnish and one in Swedish.

The length of the abstract is approximately 2 500 - 3 000 characters (including spaces).

The separate abstract submitted with the manuscript to be sent to pre-examination should fit one A4 page and include the doctoral candidate's name and the title of the manuscript.

Preliminary examiners and opponents

The supervising professor shall recommend two independent preliminary examiners (pre-examiners) and one or two opponents.

Pre-examiners and opponents:

  • have to possess sufficient scientific competence and authority in the dissertation’s research field or fields and have a sufficient amount of scientific publications
  • have to hold a doctor’s degree
  • are independent experts in the field, external to the school, and preferably also have gained expertise in the field of the dissertation at the international level
  • It is possible to appoint a third pre-examiner on the basis of artistic merit only (without a doctor’s degree).
  • The opponent should, if possible, have the title of docent (dosentti) or equivalent merits. A pre-examiner may serve as an opponent.

This should be shown by presenting the pre-examiners’ and opponents’ CVs and lists of publications or an equivalent clarification (e.g. web links to the examiners’ home pages).


 Who can act as a pre-examiner or opponent?

The pre-examiners and opponents are to present their own, independent and impartial evaluation of the dissertation and thus they cannot:

  • have had significant collaboration, such as co-authored publications, with the doctoral candidate.
  • have had significant collaboration, such as co-authored publications with the advisor of the candidate, especially at any time during the previous five years.

  • be a close relative of the candidate
  • be the candidate's immediate superior.
 Things to notice when appointing pre-examiners and opponent(s)
  • the doctoral candidate shall not take part in selecting the pre-examiners and opponents
  • the doctoral candidate has a right to make a remark on the suggested examiners.
  • the supervising professor may ask the thesis advisor for suggestions for pre-examiners and opponent(s)
  • before the examiners are recommended to the Doctoral Programme Committee, the supervising professor is advised to contact the examiners and check that they are willing to examine the dissertation within the given time.
  • the Doctoral Programme Committee appoints the pre-examiners and the opponent(s)

Public Defence

Getting permission for public defence

  • Pre-examiners have 1,5 months to give their statements.
  • Once the statements of the pre-examiners have arrived, the presenting official sends them to the doctoral candidate and the supervising professor. The doctoral candidate is given a chance to make an official written reply on the statements of the pre-examiners within four working days. A possible official written reply is sent to the Secretary of the Doctoral Programme Committee.

  • An official written reply can be made, e.g. if the pre-examiner has completely misunderstood some key element in the dissertation and there are significant mistakes in the statement that may affect the decision on granting permission for public defence. An official written reply is to be made before the decision of the Doctoral Programme Committee.
  • The Doctoral Programme Committee makes a decision on granting permission for public defence after receiving both pre-examination statements. When making the decision, the Doctoral Programme Committee takes into account the dissertation itself, the statements of the pre-examiners as well as a possible official written reply submitted by the doctoral candidate
 Changes and corrections
  • The pre-examiners' statements may contain suggestions for corrections and improvements, but should also explicitly indicate whether the pre-examiner recommends that the doctoral candidate be granted permission to defend the dissertation in a public examination, or whether the candidate should be denied this permission.

  • If changes are made to the manuscript after pre-examination, doctoral candidate needs to send a detailed list of corrections to the Secretary of the Committee.The purpose of the list of corrections is to respond to the possible corrections presented by the pre-examiners in their statements. It’s recommended to refer to the page numbers of the manuscript to which the corrections have been made, or indicate the changed paragraphs/sections in some other way, so that the members of the Committee have the possibility to check the corrections.

Minor or substantial corrections

  • If the required changes or corrections are minor, the supervising professor is responsible for ensuring that the doctoral candidate makes the required corrections and changes. Minor changes may include the need for additional material acquired with moderate effort or the need for further inclusion of research literature.
  • If the changes or corrections required by either of the pre-examiners are substantial, a second round of pre-examination is arranged after the doctoral candidate has made the required corrections and changes. Substantial changes and corrections may, in addition to those mentioned above, include revisions of research design and the development of the argument.
  • In this second pre-examination round, the manuscript can be examined either by one or both pre-examiners, depending on the statements in the first round. If a pre-examiner is proposing substantial revisions and is willing to pre-examine a revised version of the manuscript, it can be sent to this pre-examiner without a decision by the Doctoral Programme Committee. In this case, the supervising professor must agree that the revised version is ready, and it will be sent to the pre-examiners by the Secretary of the Committee. If new pre-examiners need to be appointed, the Doctoral Programme Committee decides how the second pre-examination round will be arranged, based on the proposal of the Department.
  • The second pre-examination round can usually be arranged at the earliest 3 months after the first round and at the latest 12 months after it. If the doctoral candidate needs more than 12 months to make the revisions, the matter expires and the pre-examination process will begin again from the appointing of the pre-examiners, unless the Committee decides otherwise due to unusual circumstances.
  • In cases where a second pre-examination round is needed, the supervising professor needs to give grounds for the selection of the pre-examiners in the second round, if they are not the same persons as in the first round. These grounds can be, e.g., that the same pre-examiners are not available for a second round, the topic has changed, or that a different kind of expertise is needed.
 If a pre-examiner recommends denying the permission of public defence
  • If the manuscript has serious deficiencies with the quality of research and/or research integrity, the pre-examiner must propose that the permission for public defence is not granted.

  • In case one or more pre-examiners propose that the permission is denied, the doctoral candidate has the right to stop the examination process. The stopping of the process means that the Doctoral Programme Committee will not handle the proposals of the pre-examiners, and the pre-examination process expires. The examination process is stopped by informing the Secretary of the Doctoral Programme Committee in writing.

  • If the process is stopped but the doctoral candidate wishes to continue to work on the dissertation, she or he needs to negotiate with the supervising professor and submit a new research plan to the Doctoral Programme Committee. A dissertation based on the new research plan can be submitted for pre-examination at the earliest 6 months after the new research plan has been accepted.

  • The supervising professor needs to give grounds for the selection of the pre-examiners in the second round, if they are not the same persons as in the first round. These grounds can be, e.g., that the same pre-examiners are not available for a second round, the topic has changed, or that a different kind of expertise is needed.

  • If the doctoral candidate chooses not to stop the process, the Committee shall make a decision. In this case the candidate should submit a written reply to the statements to the Secretary of the Doctoral Programme Committee by the meeting deadline.

 Changes after permission for public defence has been granted

After the permission for public defence has been granted only minor corrections (eg. spelling mistakes) are allowed to be done.

Appointing the opponent and custos

  • The opponent and the custos can be appointed together with granting the permission for public defence or later.
  • Supervising professor proposes 1-2 opponent(s), who is (are) willing and available for the defence.
  • The doctoral candidate has a chance to make a remark on the selection of an opponent, if the suggested opponent e.g. is biased.

The doctoral Programme committee will appoint 1-2 opponents and the custos, and confirm the language, date, time and place of the defence. The student and the custos are informed of the decision. If there are changes to the date, time, place, language, or custos of the public defence, the Chair of the Committee can re-confirm them.

Custos

The Doctoral Programme Committee appoints the supervising professor as the custos of the public defence. Some other professor of the School with a doctor's degree in the same research field may also serve as the custos. The custos is responsible for guiding the opponent in matters concerning the procedures of the examination of the dissertation and the public defence. It is the role of the custos to discuss the grade with the opponent(s) and familiarise them with the grading scale used at the school and the principles of grading to be observed. The custos makes sure that the statement of the opponent is made according to the guidelines of the school and is submitted to the Secretary of the Doctoral Programme Committee within 2 weeks from the defense.

Publication of Dissertation

  • Doctoral candidates at Aalto University publish their dissertation in the Aalto Publication Series (aalto.fi)
  • At Aalto ARTS, the publication of dissertations is handled by Aalto ARTS Books. Be in contact with them when you submit your manuscript to pre-examination, or even before.
  • Aalto ARTS Books offers two options for the layout: the template for dissertation used in Aalto Publication Platform (aalto.fi, requires Aalto identification) or individual layout by graphic designer. Discuss the options well in advance. Article dissertations are primarily published through Aalto Publication Platform.
  • Aalto ARTS Books instructions for doctoral candidates: www.aalto.fi/services/instructions-for-doctoral-candidates
  • Fill the Aalto ARTS Books's request form for Publication in the Doctoral Dissertations series early on.
  • Aalto University covers moderate publication costs, ask more about publication support from Aalto ARTS Books.

 Layout by graphic designer -option

You should reserve at least 2 months for the production process of a dissertation:

  • Design of page layout plan 1 week
  • Layout and cover design 3-4 weeks

  • Proof-reading and corrections of layout 1-2 week

  • Printing by Unigrafia minimum 10 working days

  • Public display time 10 days

Aalto ARTS Books instructions for doctoral candidates: www.aalto.fi/services/instructions-for-doctoral-candidates

Electronic publishing and depositing of the dissertation

The electronic version of your dissertation is archived and published in the institutional repository of Aalto University, Aaltodoc: https://aaltodoc.aalto.fi. Aalto ARTS Books will send an electronic copy of your doctoral dissertation to the Aaltodoc administrators upon your consent.

The Aaltodoc administrators will deposit the doctoral dissertation in the Aaltodoc archive and modify it if needed, for instance by separating the previously published works from the summary part of article-based doctoral dissertation. The previously published articles are published online only when copyrights/permissions allow it.

 Aalto Publication Platform -option

You should reserve at least 5–6 weeks for the printing process. Timetable and more information available at www.aalto.fi/services/publishing-dissertations.

You can start the printing process as soon as you have been given the permission for publication by the Doctoral Programme Committee.

Doctoral dissertations are published in the Aalto University DOCTORAL DISSERTATIONS series and printed by Unigrafia. The order to Unigrafia is placed on the online publication platform, in which the material uploaded by the doctoral candidate is complemented with the cover and the preliminary pages (title and abstract) and through which the order is submitted to the printing press. For additional information, see Aalto Publication Platform.

Publication platform: https://automation.digtator.fi/Aalto/Login.aspx 

Before placing the order:

  1. Finish your contents and convert the dissertation into a print-ready PDF file.
  2. Agree on the number of doctoral dissertations printed with Aalto ARTS Books.
  3. Find out about the invoicing and reference details.
  4. Choose the printing material to be used in your publication (out of the three set options on display at the helpdesk of the Learning Centre).

Layout of the dissertation

As the doctoral candidate, you are responsible for making the contents print-ready. To help you format your dissertation, we have included Word and LaTex templates in the Aalto publication series instructions. Aalto employees may also download an Adobe application on their Aalto University computers free of charge (includes the InDesign page design and layout application). You can also choose to purchase the page design and layout as a service from Unigrafia (asiakaspalvelu@unigrafia.fi).

Printing

You will receive an electronic proof of your dissertation from the printing press within 1–3 days of placing the order. Check the proof immediately and e-mail the permission to print to the printing press. If you need to make corrections to the proof, make them through the publication platform. 

The printing itself will take about 7 working days. The finished printed copies of the doctoral dissertation will be delivered to the address you have specified on your order form.

Electronic publishing and depositing of the dissertation 

The printing press makes two files of the dissertation, one for printing and another for electronic archiving and publishing. The latter version is archived and published in the institutional repository of Aalto University, Aaltodoc: https://aaltodoc.aalto.fi

The doctoral dissertation (a monography or the summary part of an essay- or article-based dissertation) is published online when you have given permission to publish it. You will find the permission form with the recipient’s address at:

https://aaltodoc.aalto.fi/doc_public/ohjeet/vaitoskirja_ejulkaisulupa.pdf
In English: https://aaltodoc.aalto.fi/doc_public/ohjeet/doctoraldissertation_epermission.pdf

The Aaltodoc administrators will deposit the doctoral dissertation in the Aaltodoc archive and modify it if needed, for instance by separating the previously published works from the summary part of an essay- or article-based doctoral dissertation. The summary is published when permission has been obtained from the doctoral candidate (permission form), while the previously published works are published online only when copyrights/permissions allow it.

The web address of the doctoral dissertation will be generated on the reverse of the title page and on the abstract forms on the publication platform (in the format http://urn.fi/URN:ISBN...), and activated when the electronic version of the doctoral dissertation is published in Aaltodoc. You will get an e-mail notification when the doctoral dissertation is visible in Aaltodoc.

Training and advice

For additional information on training related to the publication platform, see the events calendar on Inside:

https://inside.aalto.fi/display/tapahtumat

You can also book a personal advising appointment by e-mailing to julkaisut@aalto.fi

 Permission from publisher (articles)

To get permission to publish an article already published, as part of doctoral dissertation, it may be necessary, depending on the publishing agreement, to receive permission from the publisher, to whom you as a researcher have transferred ownership or exclusive license to the work published as an article. The following letter can be used for this purpose.

Dear  xxxe,

In Finland a doctoral dissertation most often consists of an overview (about 30-50 pages long) and several articles published in scientific journals (at the U University usually six articles).

In my doctoral dissertation the article published by XXX  is: Kxxxxx

I am cordially requesting your permission to include the article (above) in the printed version (about xx prints) of my dissertation and also exhibit them in the internet as PDF-files on the www-page of our university library (www. xxxx) and store them on the university server as part of my electronic thesis. I want to emphasize that the U University dissertation series does not have commercial purposes.

Please find below my contact information. I remain looking forward to your favourable reply which would enable me to comply with my university’s requirements for receiving a doctoral degree.

Yours sincerely

xxxx

Contact information:

U University  Finland

 Free copies for the School

Fifteen (15) free copies of the dissertation published as a book are to be submitted to the School of Arts, Design and Architecture. The copies shall be delivered to the Secretary of the Committee at least ten (10) days prior to the public examination.

An extra sheet shall be attached by the Secretary to the copies of the dissertation distributed before the public defence. In it shall be printed the following information: Academic dissertation to be presented with the permission of the Doctoral Programme Committee of the Aalto University School of Arts, Design and Architecture for public examination, date and place of the public examination, and the name of the opponent and his/her affiliation. The title page or the extra sheet must also state what other parts the dissertation may contain apart from the written thesis.

Dissertation press release and public display of the dissertation

Dissertation press release

Dissertation press release is published on the aalto.fi website approximately one month before the defence. The doctoral candidate writes a short dissertation press release about their doctoral dissertation. The purpose of the press releases is to spread information on the research work conducted at the university to an audience beyond the scientific community.

The press release should have an interesting title and contain a concise, plain-language description of the results of the research work and the implication of the results.

The doctoral candidate can distribute the link to the dissertation press release and/or the dissertation (including the extra sheet) to all interested parties, including family, cooperation partners, professional publications etc.

 How to write a press release for aalto.fi website
  • The press release should begin with an interesting summary (one or two sentences) that is different from the title of the dissertation. Instead of giving the results of the study at the end of the press release, present them at the beginning to attract the reader’s attention.
  • A dissertation press release differs from an abstract. It is written in a more popular language in order to draw the interest of other parties. Any unnecessary specialist terminology should be avoided, the press release should be understandable to the media and the general public.
  • A dissertation press release should essentially contain a concise, plain-language description of the dissertation. The press release should answer the following questions:
    • What was the subject of the study?
    • What results were obtained and how can they be applied?
    • How relevant is the dissertation to other research in the field?
  • The description of the dissertation should be appr. half of an A4, not longer
  • The description is written in Finnish or Swedish, with a translation to English. If the doctoral candidate doesn’t speak Finnish or Swedish, the press release can be written in English.
  • Preferably include a picture of the dissertation or from the dissertation
  • Check for examples at https://www.aalto.fi/listing/137421
 For more targeted media coverage

For more targeted media coverage the respondent should send a short and concise description of the dissertation and its most important findings to Aalto ARTS Communications.

If there are pictures of the dissertation, they can also be sent to Aalto ARTS Communications for social media.

Public display of a dissertation

The public defence is also announced on the official notice board of the Aalto University School of Arts, Design and Architecture ten (10) days prior to the public examination of the dissertation. At the same time the whole printed dissertation (including articles/esseys, in article and essey dissertations), shall be publicly displayed in the School for at least ten (10) days prior to the defence. Doctoral Programme takes care of the public display of the dissertation. The location of the display is in Väre (Otaniementie 14), 2nd floor, corridor leading to Fazer A Bloc restaurant.

Approval of the dissertation and graduation

Approval of the dissertation

  • The Doctoral Programme Committee decides on the approval or rejection of the dissertation and its grade.The decision is based on the written statement of the opponent and other possible written statements, comments or official replies.
  • The opponent must submit a written statement within two weeks of the public defence to the Doctoral Programme Committee. The statement must indicate whether the approval or rejection of the dissertation is recommended, and in case of approval, propose a grade.
  • The statement is sent to the members of the Committee and the doctoral candidate at least five days before the matter will be considered by the Committee meeting, or, with the consent of the doctoral candidate, later.
  • If someone at the public defence of the dissertation announces that they will submit comments on the dissertation in writing, such comments must also be submitted to the School within two weeks of the defence.
  • Before the dissertation is graded, the doctoral candidate may submit a written reply to the opponent’s statement. The candidate shall be given an opportunity to reply also to the written comments that have been announced at the public defence.

 an official written reply

The doctoral candidate has a chance to make an official written reply on the opponent's statements. An official written reply can be made, e.g. if the opponent has misunderstood something in the dissertation and there are significant mistakes in the statement that may affect the decision on approving and grading the dissertation. An official written reply is to be made before the decision of the Doctoral Programme Committee.

Grading

The following scale is used in the grading of the dissertation: failed, pass, and pass with distinction.

Earning a pass with distinction requires that the dissertation be among the top 20% of the dissertations published internationally in its field. The criteria include that:

  • the doctoral dissertation be written in clearly and with correct usage, and the referencing be faultless;
  • the articles of an article-based dissertation be published in international series of reputable standing in the field, or in similar peer-reviewed works;
  • the author have made a significant independent contribution to the findings of the dissertation;
  • the findings be exceptionally significant for the research field;
  • the dissertation have particular scientific merit, and any included artistic components or product development projects meet particularly high artistic demands;
  • the dissertation be defended excellently at the public examination.

 Claim for rectification of the grading of the dissertation

The doctoral candidate may submit a written claim for rectification of the grading of the dissertation to the University Board of Examiners, in writing, within 14 days of receiving the decision.

Reassessment requests should be addressed to:

Aalto University Board of Examiners

Registry
PO BOX 11000
00076 AALTO, Finland

or

kirjaamo@aalto.fi

Graduation

  • You will need submit an application to be able to graduate and receive a degree certificate. You may submit the application already before your defence, but graduation is only possible after your dissertation has been approved and graded.
  • Dissertation is approved and graded in the Doctoral programme committee meeting following the defence.
  • Graduation is only possible on the official graduation dates (check below) and needs to be requested for about one month before.

 Graduation dates, degree certificate & applying for graduation

Graduation and Graduation Ceremony


Submitting the request for degree certificate

Graduating Bachelor´s

The degree certificate must be requested through the electronic eAge system. The request sent via eAge will be directed to the Learning Services of the School. When submitting the electronic request, all the other courses have to be completed and registered in Oodi and the final version of the thesis and maturity test must be submitted for evaluation. In addition, the thesis must be archived on Aaltodoc publication archive through eAge.

1. Check the completed courses and your personal study plan (HOPS) in advance. The degree certificate will be produced based on the information in the approved and valid personal study plan. If needed, please update your study plan and send it for approval before ordering your diploma.

2. Fill in a survey for graduating student

 Graduating Bachelor's: fill in the Finnish Bachelor Survey

All Finnish universities undertake the Finnish Bachelor’s Graduate Survey (Kandipalaute). The survey examines the students’ satisfaction with their university and studying experience. The survey can be found in the Kandipalaute-website.

3. Fill in the electronic request for degree certificate

Remember to submit the application after saving it: go to the Case Details tab to submit the application. Students are notified both by email and through eAge when the application has been approved. Graduation day will be the next possible graduation day after the submission of the request (31.12.2019 onwards The deadline for submitting the degree certificate request is the official date of graduation and the degree certificates will be produced after that day). In unclear instances the graduation day might be postponed.

Request for Degree Certificate (ARTS)  https://eage.aalto.fi/?ff/EDU_TODISTUS_ARTS

Graduating Master´s students

The degree certificate must be requested through the electronic eAge system. The request sent via eAge will be directed to the Learning Services of the School. When submitting the electronic request, all the courses have to be registered in Oodi.

1. Check the completed courses and your personal study plan (HOPS) in advance. The degree certificate will be produced based on the information in the approved and valid personal study plan. If needed, please update your study plan and send it for approval before ordering your diploma.

2. Fill in a survey for graduating student

 Graduating Master's students: fill in the graduation survey

The graduating students take part in a graduation survey. Please answer the survey before requesting graduation, after having submitted your thesis. The results of the survey are used to develop teaching and student services.

The graduation survey questionnaire 2020

3. Fill in the electronic request for degree certificate

Remember to submit the application after saving it: go to the Case Details tab to submit the application. Students are notified both by email and through eAge when the application has been approved. Graduation day will be the next possible graduation day after the submission of the request (31.12.2019 onwards The deadline for submitting the degree certificate request is the official date of graduation and the degree certificates will be produced after that day). In unclear instances the graduation day might be postponed.

Request for Degree Certificate (ARTS)  https://eage.aalto.fi/?ff/EDU_TODISTUS_ARTS


 Graduation Dates

The Graduation Days

The degree certificates are distributed to students in the graduation ceremonies. If unable to attend the graduation ceremony, the students can also pick up their certificates from the Learning Services of the School of Arts, Design and Architecture (Väre building, Otaniementie 14, Espoo). You will be notified personally via email when your degree certificate can be collected.

NB! Degree certificates will not be posted in Helsinki region.


Academic year 2019-2020 (NOTE! Exceptions to the organization of graduation ceremonies and certificate delivery schedules due to the Corona situation)

The degree certificates are distributed to students in the next possible graduation ceremonies after the graduation day. From spring term 2020 onwards, the graduation day is also the deadline for degree certificate request and the degree certificates will be ready 4 weeks later. Degree certificates are by default distributed in the graduation ceremonies. If you need earlier proof of your completed studies, you can order an electronically signed official transcript from Weboodi, see more information here. You will be notified personally via email when your degree certificate is ready and how you can get it.


Request for degree certificate submitted at the latest /Graduation dayThe degree certificate ready earliestGraduation ceremony
31.12.2019
31.1.2020
27.1.2020
31.3.2020 (CANCELLED)
24.2.2020
31.3.2020 (CANCELLED)
30.3.2020
10.6.2020 Graduation ceremony & Aalto Graduation Party (CANCELLED)
27.4.2020
10.6.2020 Graduation ceremony & Aalto Graduation Party (CANCELLED)
25.5.202030.6.20209.9.2020 (the event will be confirmed in August due to the situation in Korona)
29.6.202031.8.2020 (Note! The certificates will not be done in July)9.9.2020 (the event will be confirmed in August due to the situation in Korona)
31.7.202031.8.20209.9.2020 (the event will be confirmed in August due to the situation in Korona)

Academic year 2020-2021

Request for degree certificate submitted at the latest /Graduation day
The degree certificate ready earliestGraduation ceremony
31.8.202030.9.202027.11.2020
28.9.2020
30.10.202027.11.2020
26.10.2020
30.11.202027.11.2020
23.11.202031.12.2020will be updated later
31.12.202031.1.2021will be updated later
25.1.202126.2.2021will be updated later
22.2.202131.3.2021will be updated later
29.3.202130.4.2021will be updated later
26.4.202131.5.2021will be updated later
24.5.202130.6.2021will be updated later
28.6.202131.8.2021 (Note! The certificates will not be done in July)will be updated later
30.7.202131.8.2021will be updated later
30.8.202130.9.2021will be updated later
27.9.202129.10.2021will be updated later
25.10.202130.11.2021will be updated later
22.11.202131.12.2021will be updated later
31.12.202131.1.2022will be updated later



 Graduation Ceremony (Todistustenjakotilaisuus)

Graduation Ceremony

You will receive a separate email invitation about one week prior to the event if you have sign up for the Ceremony in eAge.

Graduation ceremony is a celebration where the graduating students who have signed up for the ceremony in advance receive their degree certificates.

A graduating student may invite two guests to the graduation ceremony. The dress code is smart casual, considering the prestigious nature of the celebration.

There are reserved seats for the graduates in the front rows. The graduates are asked to arrive 15 minutes before the ceremony begins.

Alumni network

 Joining the Alumni network

You are able to join Aalto University's alumni network right after your graduation. If you have accepted the alumni network membership in WebOodi (WebOodi > User Information > Conditions for giving out Student Information) you will be automatically part of Alumni network but you need to update your email information and activate your alumni profile in alumninet.aalto.fi.

For further information please contact alumni@aalto.fi

Scholarship for completing the doctoral degree

You can apply for a scholarship of 2000 euros, if:

 Read more
  1. You have completed the doctoral degree at the latest by the end of the calendar year you turn 30 years.
    OR
  2. It has been no more than eight full semesters (approx. four years) from the date the doctoral study right was granted to the date when the pre-examiners were appointed (the date of the Doctoral Programme Committee meeting). If the doctoral dissertation contains a pre-examined artistic components, the requirements must be fulfilled within nine full terms.

The ceremonial conferment of doctoral degrees

More information about the ceremonial conferment is available here.