ErasmusPlus Global Mobility

ErasmusPlus Global Mobility offers unique opportunities to study, teach and work in countries outside Europe. The participants can gain new qualifications and skills in an international environment and also improve their language skills.

The programme is aimed at

  • students and staff at Aalto University
  • international students and staff from Aalto's partner institutions

All participants will receive an allowance to cover travel and living costs.

Staff & Doctoral student Exchanges

Erasmus+ International Credit Mobility with Partner Countries, also known as ‘Erasmus+ Global Mobility’ refers to the mobility of students & staff between European higher educational institutions and non-European (bi-lateral) partners.

Aalto University has received Erasmus + global mobility funding to support the exchanges of PhD students and staff (for training) with the following countries and partner universities for the activity periods 1.6.2015-31.7.2017 and 1.6.2016-31.7.2018. The actual exchange timings can be agreed with relevant hosting staff/supervisors within these periods.

Partner universities for exchanges

Aalto Schools concerned

Country & Exchange period

Non-EU partner university

Science, Engineering, Electrical Engineering and Chemical Engineering

China (1.6.15-31.7.17)

Exchange period has ended

Tsinghua University

Science, Engineering, Electrical Engineering and Chemical Engineering

India (1.6.15-31.7.17)

Indian Institute of Technology Kanpur

Indian Institute of Technology Bombay

Science, Engineering, Electrical Engineering and Chemical Engineering

Israel (1.6.15-31.7.17 & 1.6.16-31.7.18)

Technion Israeli Institute of Technology

IDC Herzliya

Electrical Engineering

Morocco (1.6.15-31.7.17)

University Mohammed V – Souissi, Rabat,

University Hassan II, Casablanca,

International University of Rabat, Rabat

Science, Engineering, Electrical Engineering and Chemical Engineering

Russia (1.6.15-31.7.17)

Bauman Moscow State Technical University,

Tomsk Polytechnic University

Higher School of Economics HSE Moscow (only exchanges with SCI)

 Electrical Engineering Algeria (1.6.16-31.7.18)

University of Science and Technology Houari Boumediene (USTHB)

 Ecole National Superieur d'Informatique (ESI)

University of Boumerdes (IEEE - Institute of Electrical and Electronic Engineering)

Université Amar Telidji Laghouat

University of Blida 

Country specific allocations for the exchanges (Note! - the number of scholarships is limited as described below):

Category

Israel

Max Days of exchange

(incoming + outgoing persons)

Russia

Max Days of exchange

(incoming + outgoing persons)

India

Max Days of exchange

(incoming + outgoing persons)

China

Max Days of exchange 

(incoming + outgoing persons)

Morocco

Max Days of exchange

(incoming + outgoing persons)

Algeria

Max Days of exchange

(incoming + outgoing persons)

Doctoral

90

(?)

0

 ?

90

(?)

90

exchange ended

0

 

 90

(7+2)

Staff (training)

?

(see below)

?

(see below)

?

(see below)

12

exchange ended

12

(1+3)

 12

(6+4)

 

Available scholarships: 

Ongoing application period. Scholarships to be distributed on “first arrived, first served basis”. Complete applications (fully signed) will be processed. The outgoing staff applicant is responsible for contacting and finding the hosting institution supervisor/contact person. The same applies for incoming staff: they need to find suitable supervisor at Aalto independently who agrees to host the visitor. For all staff mobilities, the minimum activity period is 5 days excluding the travel days.

 

-          Israel: available scholarships to be updated by the end of August 2017

-          Russia: available scholarships to be updated by the end of August 2017

-          India: available scholarships to be updated by the end of August 2017

 

-          ChinaExchange period has ended

 

FAQ (read this before moving on)

Application documents for staffMobility Agreement for staff training (completed and fully signed by all 3 parties mentioned in the agreement, motivation letter, CV. This application package to be submitted as one PDF to below mentioned contact person.

Staff applications (see Training agreement for mobility): who signs?

- sending institution: name of the responsible person = name of the supervisor or superior of the applicant (=esimies)

-  receiving institution: name of the responsible person = name of the hosting supervisor or other contact person responsible for hosting the visitor

Mobility period = The start date of the mobility period shall be the first day that the participant needs to be present at the receiving institution and the end date shall be the last day the participant needs to be present at the receiving institution. A minimum of 5 days (not including travel days) per mobility activity must be followed for all countries.

Aalto staff = any Aalto faculty or service personnel employed by Aalto. PhD students can be considered in staff category if employed by Aalto.

Mobility agreement for training  = work plan for the mobility period. Training can be in the form of professional development training/activity, best practices sharing, study visits, job shadowing, workshops etc., Conferences are NOT included in staff training and the mobility period cannot consist of conference participation only. There are no ready made workplans or training courses but each applicant agrees with the hosting supervisor about the objectives of the mobility and activities to be carried out.

Payments for Aalto staff: For outgoing staff, the exchange should be arranged according to Aalto university’s travel policy and  practice. For outgoing staff, the Erasmus grant is paid to the department of the applicant to cover the mobility costs, not directly to the outgoing staff.

Grant agreement: this is to be filled in and signed once the scholarship holder knows exactly the travel dates. The signed grant agreement must be returned to the country coordinators mentioned below.

Certificate of Attendance: the scholarship holder makes sure that he/she is getting the certificate of attendance signed by the hosting responsible person. A copy of this certificate must be send to country coordinator mentioned below.

 

Erasmus+ global mobility grants

The grants are calculated as follows;

CategoryIncomingOutgoing
StaffCountry specific travel grants* + 140 Euros/Day**Country specific travel grants* + 160 **Euros/Day
PhD studentsCountry specific travel grants + Fixed sum of  200 Euros to cover insurance+ 850 Euros/month** Country specific travel grants + 650 Euros/month**

** PhD students -The grants are paid for a maximum of 90 days. Minimum 90 days of stay is mandatory in PhD mobility. 

**Staff - The grants are paid for a minimum of 5 days  and for a maximum of 12 days, based on the number of days of exchange. Travel days are not included in the minimum 5 - maximum 12 days.

*Country specific travel grants

CountryTravel grant (Euros)
China820
India820
Israel530
Russia275
Morocco530
 Algeria 530
 South Africa 1100

 How to apply?

Staff mobility (Incoming and Outgoing)

  1. General rule - the staff mobility are for training purposes (not for teaching)
  2. The training need to be completed by 31.7.2017 (or by 31.7.2018 in the case of Israel & Algeria)
  3. Training can be in the form of professional development training/activity, best practices sharing, study visits, job shadowing, workshops etc., Conferences are NOT included in staff training
  4. Minimum stay duration is 5 days (travel days not included). Maximum stay duration - please see the table above for each country. Mobility days above maximum duration will not be funded.
  5. Important documents required from staff: Motivation letter, CV & Training agreement (fully signed, by all 3 parties mentioned in the agreement)
  6. Application process: Plan your training, find your host  and agree. Fill in the '  mobility agreement for training '. Send the completed/signed form, motivation letter and  CV to the country specific contacts mentioned at the end of this page.
  7. Deadline for applications: ongoing application period: South Africa, Israel, Russia, China
     
  8. Dean/Vice Dean of the School  that is coordinating applications for the specific country will make the decision on the allocation of the scholarships

     

PhD student exchange

  1. The exchange can be for taking courses and or research related training. The credits (ECTS) earned during exchange should be accepted as part of the normal studies in the home institution.
  2. The minimum and as well the maximum duration for exchanges is 90 days (not including the travel days). Mobility days above maximum duration will not be funded. Minimum 90 days of stay is mandatory in PhD mobililty
  3. If the exchange ends before completing 90 days (exceptions only in the case of 'force majeure' events approved by EU), you will be required to pay the full grants received back to Aalto University
  4. Important documents required from PhD students: Transcripts of records, Motivation letter, CV & Training agreement (fully signed, by all 5 parties mentioned in the agreement. Does not need to include courses as research training may also be included)
  5. Application - Please agree with your supervisor and fill in the 'learning agreement for studies' . Send the completed/signed required documents required to the contacts (country specific) mentioned at the end of this page.
  6. The exchanges need to be completed by 31.7.2017 (by 31.7.2018 in the case of Israel & Algeria)
  7. Deadline for applications - ongoing for remaining scholarships
  8. Dean/Vice Dean of the country coordinating School will make the decision of the allocation of the scholarships

  Payments/reimbursement of grants

 

  1. Outgoing staff - You will be informed of the maximum grant that you will receive. Fill in M2 travel plans as normal work trip. Fill in the Grant agreement and sign as soon as you know exact travel dates. The department covers the travel costs first. After the travel, your department travel/hr secretary will send an internal invoice to U-level project. Completion of the EU feedback survey is mandatory.
  2. Incoming staff - You will be informed of the maximum grant that you will receive. You will make your own arrangements for visa/travel/stay etc., You will be paid the grants after your arrival here. Completion of the EU feedback survey is mandatory.
  3. Outgoing PhD students - You will receive the funding decision after your application has been approved. You will be paid 80% of the grants before you leave for exchange and the rest 20% after you complete your exchange.
  4. Incoming PhD students - You will receive the funding decision and you will be informed of the maximum grant that you will receive. You will make your own arrangements for visa/travel/stay etc., You will be reimbursed with the travel grants, a fixed sum for the insurance (200 Euros)  and the grants for first 60 days after your arrival here. You will be paid the rest of the grants after your exchange. 

Documents to be submitted for full reimbursement of grants:

Staff (Incoming and Outgoing)PhD students ((Incoming and Outgoing)

Mobility Agreement for Training

Grant Agreement

Certificate of attendance

Final report (Online EU feedback survey)*

 

 Learning Agreement

Grant Agreement

Certificate of attendance

Final report (Online EU feedback survey)*

Invoice for insurance (applicable only for incoming)

 *  General rule: You are required  (both the staff and students) to fill in an online EU feedback survey closer to the end of your exchange. Completion of the EU feedback survey is mandatory for all the exchanges . Aalto University can reclaim the grants partially or fully on failure to complete the EU survey.

Contacts for sending applications

Based on the country that you are applying to/from, please send your applications to the contact persons  mentioned below. The application are coordinated by the following persons per country: