Suomeksi

Please note: If you are unable to scan the documents which require signatures, please send them to us as pdf-files from your aalto.fi e-mail. Please add your supervising professor (aalto.fi e-mail) to the message and ask him/her to confirm the information in the pdf-file. 


Preliminary examination

Please note that the dissertation manuscript should be sent for pre-examination about six months before the preferred time of graduation. Please see the schedule from pre-examination towards public defence.

Steps during the process

  • The Doctoral Programme Committee decides on sending the dissertation for pre-examination and appoints two preliminary examiners for the dissertation.
  • The pre-examiners send their statements to the Doctoral Programme Committee within six weeks. 
  • The Doctoral Programme Committee evaluates the dissertation based on the statements of the pre-examiners and decides on the permission for public defence. Please note that before the permission for public defence has been granted, the dissertation should not be publicly available in the internet.

Preliminary examiners and opponents

Appointing preliminary examiners and opponent(s)

The supervising professor shall recommend two independent preliminary examiners (pre-examiners) and one or two opponents.

Pre-examiners and opponents:

  • have to possess sufficient scientific competence and authority in the dissertation’s research field or fields and have a sufficient amount of scientific publications
  • have to hold a doctor’s degree
  • should be among the best experts within the field from Finland or abroad. Only for very special reasons (written motivation why nobody outside Aalto can be appointed) the pre-examiners and opponent(s) can be appointed from Aalto University, but not from the doctoral candidate’s own school, the school of the supervising professor, the co-supervisor or the thesis advisor or the research group in which the dissertation is done.

This should be shown by presenting the pre-examiners’ and opponents’ résumés and lists of publications or an equivalent clarification (e.g. web links to the examiners’ home pages).

Who can act as a pre-examiner or opponent?

The pre-examiners and opponents are to present their own, independent and impartial evaluation of the dissertation and thus they cannot:

  • have co-authored research papers with the doctoral candidate or collaborated with in research in the last five years
  • have a too close relation to the author of the dissertation, its supervising professor or thesis advisor
    • any joint research papers between the pre-examiners/opponents and supervising professor or thesis advisor in the last five years must be unrelated to the dissertation

  • be a close relative of the candidate
  • be the candidate's immediate superior.

Things to notice when appointing pre-examiners and opponent(s)

  • the doctoral candidate shall not take part in selecting the preliminary examiners and opponents
  • the doctoral candidate has a right to make a remark on the suggested preliminary examiners and opponents
  • the supervising professor may ask the thesis advisor for suggestions for preliminary examiners and opponent(s)
  • before the examiners are recommended to the Doctoral Programme Committee, the supervising professor is advised to contact the examiners and check that they are willing to examine the dissertation within the given time.
  • the Doctoral Programme Committee appoints the pre-examiners and the opponent(s)
  • pre-examiner may act as an opponent

Guidelines for pre-examiners and opponent(s)

Before starting the preliminary examination

Please note that the dissertation manuscript should be sent for pre-examination about six months before the preferred time of graduation. Please see the schedule from pre-examination towards public defence.

Please check:

 Read more:

The purpose of using Turnitin on the final version of the dissertation manuscript to be sent for pre-examination is to check that the dissertation sent to the pre-examiners doesn’t contain plagiarism.

  • The doctoral candidate submits the final version of the dissertation for pre-examination again in the "Draft" activity in MyCourses.
  • The supervising professor interprets the Turnitin similarity report at the same time as she/he assesses other aspects of the content.
    • If the interpretation of the Turnitin report indicates plagiarism, a procedure of handling plagiarism is started (this unfortunate step is unlikely if Turnitin has been used with the drafts version)
    • The professor fills in the Turnitin report ID on the pre-examination form and the pre-examiners are informed that the dissertation has been checked for plagiarism.
  • the manuscript is complete and ready for publication. The language check (paid by the doctoral candidate, if needed) must be done before the submission of the manuscript for pre-examination, a list of recommended translators (requires Aalto login).

  • the manuscript has been approved by your supervising professor (on form 306).

The manuscript should contain the following:

  1. Title page
  2. Abstract
  3. Table of contents
  4. List of abbreviations/symbols
  5. List of publications included in the dissertation (not in monographs)
  6. Contribution of the author

  7. List of references

  8. The publications/essays that are part of the dissertation (not in monographs)

  9. A clarification of subcontracting used in the dissertation (if applicable)

Abstract

The recommended place for the abstracts is at the beginning of the dissertation. The dissertation shall include 1-3 abstracts:

  • 1 abstract: one abstract in English if the author has not gotten any education in Finnish or Swedish,
  • 2 abstracts: one abstract in English and another in Finnish or Swedish if the author has received his/her high school education in Finland in Finnish or Swedish.
  • 3 abstracts: it is possible to include one abstract in English, one in Finnish and one in Swedish.

 Abstract templates

At the pre-examination stage you may use the final abstract forms that can be found on the publication platform, if you save them as PDFs.

  • Please note: Do not order anything at the publication platform in the pre-examination phase, since an order will result in a printed dissertation with ISBN and serial numbers and costs. The order must be placed later, once you have permission for public defence.
 Content of the abstract

The length of the abstract is approximately 2 500 - 3 000 characters (including spaces).

On the abstract forms you are asked for the following information (please fill in only the information which is known, the rest you can leave empty at the pre-examination stage, especially the dates)

  • Publisher: School of Science
  • Unit: Your department
  • Field of research: Your confirmed research field. You can check this from WebOodi.
  • Manuscript submitted: The date when the pre-examiners were assigned by the doctoral programme Committee
  • Permission for public defence granted: The date when permission for public defence was granted.
  • Date of the defence:

Contribution of the author

New guidelines as of 1 August 2020: these guidelines will apply to all dissertation manuscripts sent for pre-examination from 1 August 2020 (decision of the Doctoral Programme Committee 16 June 2020).

Contribution of the author in article-based and essay-based dissertations

In order to determine the doctoral candidate’s independent contribution to any co-authored publication in the dissertation manuscript, the doctoral candidate must prepare an author’s contribution in collaboration with the supervising professor. Author’s contribution precisely outlines the extent of the contribution and roles of all authors including the doctoral candidate and all co-authors of the publications. Doctoral candidates are recommended to submit this description to the co-authors.

Examples of author’s contribution by departments are described below. Examples follow the traditions and practices of the different research fields in the School of Science. The doctoral candidates are advised to discuss the suitable examples as well as the exact wording with the supervising professor.

DC = doctoral candidate
A-H = co-authors


 Department of Applied Physics

DC, A and B conceived the experiment. C, D, and E carried out the sample growth. DC did the experiments. DC and A analyzed the experimental data. F and G planned and carried out the quantum calculations. B and H developed the theoretical model and established its implications. H carried out the numerical calculations. DC, A and B wrote the manuscript with input from all coauthors.

 Department of Computer Science

Example 1

The main authors of the article were A and B. A came up with the main idea and designed the algorithms. A together with B carried out the theoretical analysis of the algorithms. DC implemented the software and ran the experiments. B was responsible for the statistical analysis of the data from the experiments. The contribution of DC to the writing of the paper was about 20 per cent.

Example 2

DC is the main author of the paper. DC came up with the main insights in the paper, did all of the writing, and implemented about 30 percent of the program code. A contributed to the theoretical analysis and wrote all of the proofs. B implemented the rest (about 70 per cent) of the program code for the experiments.

 Department of Industrial Engineering and Management

DC developed and explicated the theoretical contributions, and wrote the article. Based on the original idea of the DC, A conducted the data collection and built the simulation model.  B instructed data collection and modeling and supported the reporting of the results. C provided comments and suggestions for writing of the article.

 Department of Mathematics and Systems Analysis

Example 1

DC and A proved the main result of the paper and wrote that up; B proposed the problem and wrote the introduction.

Example 2

All co-authors contributed equally to all parts of the paper.

 Department of Neuroscience and Biomedical Engineering

DC, A and B conceived the experiment. C, D, and E prepared the stimuli and experimental paradigm. DC did the experiments. DC and A analyzed the experimental data. F and G planned and carried out the data analyses. B and H interpreted the analysis results. DC, A and B wrote the initial version of the manuscript with input from all coauthors. DC and A wrote the final version of the manuscript with approval of all coauthors.

Contribution of the author in monographs

Doctoral candidate´s own contribution in the monograph shall be explained in the beginning of the dissertation manuscript, preferably in the introduction. If i.e. other members of the research group have had significant role in the research conducted, their contribution should be described as well. The doctoral candidates are advised to discuss the contribution as well as the exact wording with the supervising professor.

Submitting the application for pre-examination

The pre-examination process starts by submitting the electronic application with attachments. The complete dissertation manuscript can be sent later and it does not have to be included in the application.

Deadlines for the applications and dissertation manuscripts

Application form

The attachments:

Please upload the attachments as PDF files to the electronic application. Attachments marked with * are obligatory for all doctoral candidates.

  1. Approvals*

     Read more

    By signing form 306 the supervising professor confirms that the dissertation is ready for pre-examination and proposes pre-examiners. By signing the form the doctoral candidate approves the suggested pre-examiners.

  2. CVs and publication lists of the pre-examiners* 

     Read more

    Either as as web links (preferably) of PDFs

    The CV should describe at least the education and working experience of the examiner and the publication list should be complete regarding at least the past 5 years.

  3. Abstract*

    Read more

  4. A list of publications included in your dissertation manuscript

     Read more

    The list of publications includes published articles / manuscripts submitted for publication / essays that are part of your dissertation.

    • Following information is marked from the published articles:
      • Name (and volume) of the publication
      • Page numbers or number of pages
      • Time of the publication
    • Following information is marked from the manuscripts submitted for publication:
      • Total number of pages
      • Time when the manuscript is submitted for publication (month/year)
  5. Contribution of the author

    Please note the new guidelines as of 1 August 2020.

  6. A clarification of subcontracting used for the dissertation work (if applicable)

     Read more

    If subcontracting or other outsourcing services have been used, the author must clarify in detail how the subcontracting has contributed to the work and its possible effect on the reliability of the results presented in the dissertation (quality assurance), and/or its effect on the linguistic form of the dissertation. If the work has been done in the author’s research group it is not considered as subcontracting. Subcontracting/outsourcing services can be defined as having subcontractors do parts of the thesis work in exchange of material or immaterial recompense. Subcontracting/outsourcing services include e.g. transcribing interview material, analyzing laboratory samples, collecting data, and language checks. (DPC 17.12.2013)

    An example on a language check clarification:

    The language of my dissertation has been checked by person/company x. I have personally examined and accepted/rejected the results of the language check one by one.

    This has not affected the scientific content of my dissertation.

    Guaranteed by

    (the author of the dissertation)

  7. A clarification of the earlier process of this dissertation manuscript (if applicable)

     Read more

    If the dissertation manuscript, parts of it or some other manuscript on which this current dissertation manuscript is based on, has been examined before at Aalto University or at some other university, the doctoral candidate and the supervising professor together write a clarification of the earlier process of this dissertation manuscript. In addition the supervising professor needs to make a written clarification on why this dissertation manuscript is brought for a new examination. The earlier statements regarding this dissertation manuscript need to be submitted along with the clarification. (University Academic Affairs Committee 20.5.2014).

  8. A permission to publish the dissertation in another publication forum than the Aalto publication series (if applicable)

     Read more

    The doctoral candidates at Aalto University shall publish their dissertations in the Aalto publication series. If the doctoral candidate on reasonable grounds wants to publish his/her dissertation in another publication forum, the doctoral candidate has to apply for permission for this from the Doctoral Programme Committee (e.g. double degrees). A freely formulated application is submitted together with the “pre-examination and permission for public defence” -application. More information on publishing and printing the dissertation.

  9. If you have been assigned a co-supervisor who is also a professor at Aalto, he/she needs to give a separate statement that your dissertation is ready for pre-examination


To be sent later: the complete dissertation manuscript sent to doctoral-sci-elec@aalto.fi, please see the deadlines

    • The complete dissertation manuscript (including the title page, abstract, the compiling part and separate publications) as one PDF-file
    • If the PDF file is large, it can be sent by the Funet FileSender. The manuscript will be sent to the pre-examiners as an electronic version (DPC 24.1.2017).

If your submitted article is accepted for publication during the pre-examination process

If an article that is included in the dissertation manuscript gets accepted for publication during the pre-examination process, the doctoral candidate should immediately inform the Student Services of the Doctoral Programme of that and send the accepted version to the personnel. The personnel will inform the pre-examiners of this change in status of the manuscript.

Getting permission for public defence

Statements of pre-examiners

Once the statements of the pre-examiners have arrived, the presenting official sends them to the doctoral candidate and the supervising professor. The doctoral candidate is given a chance to make an official written reply on the statements of the pre-examiners within four working days. A possible official written reply is sent to the Student Services of the Doctoral Programme.

An official written reply

The doctoral candidate has a chance to make an official written reply on the pre-examiners' statements. An official written reply can be made, e.g. if the pre-examiner has misunderstood something in the dissertation and there are significant mistakes in the statement that may affect the decision on granting permission for public defence. An official written reply is to be made before the decision of the Doctoral Programme Committee.

Decision making of the Doctoral Programme Committee

The Doctoral Programme Committee makes a decision on granting permission for public defence after receiving both pre-examination statements. When making the decision, the Doctoral Programme Committee takes into account the dissertation itself, the statements of the pre-examiners as well as a possible official written reply submitted by the doctoral candidate.

 Read more...

Usually the decision is made in an email meeting. An email meeting is not held if the Doctoral Programme Committee members have a significant disagreement over granting permission for public defence or if the doctoral candidate has made an official written reply on the statements of the pre-examiners. In such cases the Doctoral Programme Committee will discuss the matter of granting permission for public defence in a regular meeting.

The doctoral candidate and the supervising professor are informed of the decision of the Doctoral Programme Committee.

The decision will be one of the following listed below:

Decision 5

The dissertation has nothing in particular to correct. Permission for public defence is granted.  

Decision 4

The doctoral candidate is advised to make minor corrections to the dissertation as suggested by the pre-examiners. Permission for public defence is granted.

The supervising professor checks the corrections made to the manuscript. Repeating the process is not required and an account of the corrections made is not needed for the Doctoral Programme Committee.

Decision 3

The doctoral candidate is advised to make moderate corrections to the dissertation as suggested by the pre-examiners. The Committee will discuss the permission for public defence again.

 Read more
  • The corrected manuscript, an account of corrections along with a written statement from the supervising professor, confirming that the corrections have been done, are submitted to Student Services of the Doctoral Programme.

  •  The Doctoral Programme Committee will make a new decision on permission for public defence based on the corrected dissertation, the account of corrections and the statement of the supervising professor.
  • The doctoral candidate has one year time from the date of the Doctoral Programme Committee’s decision, to make the needed corrections to the dissertation manuscript.

     Read more:
    • If the doctoral candidate will not be able to make the corrections to the dissertation manuscript before the given deadline (which is one year from getting the decision), he/she may stop the examination process by informing the Doctoral Programme Committee about that (an e-mail message to Student Services of the Doctoral Programme).
    • If the doctoral candidate cannot be reached, he/she has not sent a revised manuscript of the dissertation by the deadline, or has not stopped the examination process him/herself, the Doctoral Programme Committee will stop the examination process in its meeting.
    • After stopping the examination process the doctoral candidate may discuss continuing to write the dissertation with the supervising professor.
    • After completing the new dissertation manuscript the pre-examination process will start over again. The supervising professor writes a separate proposal (with motivations) to the Doctoral Programme Committee concerning the new pre-examiners.


Decision 2

Updated by the Doctoral Programme Committee 16 June 2020, new guidelines will take effect as of 1 August 2020.

The doctoral candidate is advised to make major corrections to the dissertation as suggested by the pre-examiners. The Committee will discuss the permission for public defence again.

 Read more
  • The revised manuscript, an account of corrections along with a written statement from the supervising professor, confirming that the corrections have been done, are submitted to the Doctoral Programme Committee.
  • The Doctoral Programme Committee will make a decision on sending the revised manuscript for re-examination. At its discretion, the committee may request the candidate for more corrections before sending the manuscript to the pre-examiners (as of 1 August 2020).

  • The revised manuscript and the account of corrections are sent to both pre-examiners for a re-examination.
  • The Doctoral Programme Committee will make a new decision on permission for public defence based on the revised dissertation, the account of corrections, the statement of the supervising professor and the re-examination statements of the pre-examiners.
  • The doctoral candidate has one year time from the date of the Doctoral Programme Committee’s decision, to make the needed corrections to the dissertation manuscript.

     Read more:
    • If the doctoral candidate will not be able to make the corrections to the dissertation manuscript before the given deadline (which is one year from getting the decision), he/she may stop the examination process by informing the Doctoral Programme Committee about that (an e-mail message to Student Services of the Doctoral Programme).
    • If the doctoral candidate cannot be reached, he/she has not sent a revised manuscript of the dissertation by the deadline, or has not stopped the examination process him/herself, the Doctoral Programme Committee will stop the examination process in its meeting.
    • After stopping the examination process the doctoral candidate may discuss continuing to write the dissertation with the supervising professor.
    • After completing the new dissertation manuscript the pre-examination process will start over again. The supervising professor writes a separate proposal (with motivations) to the Doctoral Programme Committee concerning the new pre-examiners.

Decision 1

The contents of the dissertation require extensive revisions along with other corrections and suggestions for improvement and the dissertation examination process starts over.

 Read more
  • The doctoral candidate may stop the examination process if the pre-examiners' statements give cause to expect that the Doctoral Programme Committee will not grant permission for public defence.
  • The examination process can be stopped by informing the Doctoral Programme Committee about it (an email to Student Services of the Doctoral Programme).
  • If the doctoral candidate chooses not to stop the process, the Committee shall make a decision.
  • After stopping the examination process the doctoral candidate may discuss continuing to write the dissertation with the supervising professor.
  • After completing the new dissertation manuscript the pre-examination process will start over again. The supervising professor writes a separate proposal (with motivations) to the Doctoral Programme Committee concerning the new pre-examiners.

An account of corrections

Concerns decisions 3 ja 2 described above:

The doctoral candidate is requested to make a clarification of the corrections made to the dissertation manuscript. In the account of corrections the doctoral candidate responds to the comments of the pre-examiners and clarifies where in the dissertation the correction has been made (if corrections have been made). A possible account of corrections is requested for, after the decision of the Doctoral Programme Committee.

Language check

The Doctoral Programme Committee may, at its discretion, require that the language of the manuscript is checked. The certificate of the language check is to be submitted to the Student Services of the Doctoral Programme.

Changes after permission for public defence has been granted

After the permission for public defence has been granted only minor corrections (e.g. spelling mistakes) are allowed to be done.

Without permission from the Doctoral Programme Committee, you are not allowed to:

  • Change the results in the dissertation
  • Add/remove/change articles/manuscripts/essays to other ones

 Read more

If a submitted article that is included in your dissertation gets accepted for publication you can change the manuscript to the accepted version if no changes to the content of the article has been made.

If the article is accepted for publication with the prerequisite that certain changes should be made:

  • and the changes asked for are minor, you can change the manuscript to the accepted version after the acceptance of your supervising professor. You need to make a freely formulated short clarification of the changes made to the manuscript and the supervising professor needs to approve these changes with his/her signature. The Doctoral Programme Committee will be informed of these changes by sending the approved clarification to
    Student Services of the Doctoral Programme.
  • and you are asked to do bigger changes or add or remove substantial results, the manuscript that has been granted permission for public defence should be kept in the dissertation.

Appointing the opponent and custos

Supervising professor proposes 1-2 opponent(s), who is (are) willing and available for the defence. The doctoral candidate has a chance to make a remark on the selection of an opponent, if the suggested opponent e.g. is biased.

After permission for public defence has been granted and the opponent has been appointed, dissertation can be published and printed.

The opponent is appointed on application

Please provide the Student Services of the Doctoral Programme with the following:

  1. The application form: 307 Proposal for the opponent(s) and custos in the public examination of a doctoral dissertation (signed and scanned)

  2. CV(s) and publication list(s) of the opponent(s) either as a pdfs or as web links. The CV should describe at least the education and working experience of the examiner and the publication list should be complete regarding at least the past 5 years.

The Doctoral Programme Committee shall make the decision within approx. 3 working days. The Doctoral Programme Committee will appoint 1-2 opponents and confirm the custos, language, date, time, and place of the defence. The doctoral candidate and the custos are informed of the decision. If there are changes to the date, time, place, language, or custos of the public defence, the Chair of the Committee can re-confirm them.

Invitation to the opponent

The Student Services of the Doctoral Programme will send an official invitation to the opponent by email. The Doctoral Programme will not send the dissertation to the opponent(s).

Who can be the custos at a doctoral defence?

The Doctoral Programme Committee appoints one of the school’s professors as custos for the public defence. The task of the custos is to supervise the public defence and to see that the guidelines directed by the university and the school are followed during the occasion. The custos is responsible for advising the candidate and the opponent on the procedures regarding the examination of the dissertation and the public defence before the event. The custos sees that the statement of the opponent is written in accordance with the school’s guidelines and that it is submitted to the school on time.

By tradition, a professor who has acted as the supervising professor for the doctoral candidate, is generally appointed as the custos. Emeritus professors may be appointed to act as the custos if they have acted as the supervising professor for the doctoral candidate and if they have up-to-date knowledge on the university’s processes regarding examination of the doctoral dissertation and the regulations regarding the public defence.

Information to be printed in the dissertation concerning the public defence

The following information is printed in the dissertation automatically when using Aalto publication platform. If the dissertation is not published in Aalto series (e.g. in double degrees), the following text is to be printed on the title page:

Tekniikan tohtorin tutkinnon suorittamiseksi laadittu väitöskirja, joka esitetään Aalto-yliopiston perustieteiden korkeakoulun  luvalla julkisesti tarkastettavaksi korkeakoulun luentosalissa xx xxkuun x. päivänä 201x klo 12.

A doctoral dissertation completed for the degree of Doctor of Science (Technology) to be defended, with the permission of the Aalto University School of Science, at a public examination held at the lecture hall xx of the school on xx month 20xx at 12 noon.

Printing and publishing the dissertation

Dissertation press release and public display of the dissertation

Dissertation press release

Before the public examination, the doctoral candidate writes a short dissertation press release about their doctoral dissertation. The purpose of the press releases is to spread information on the research work conducted at the university to an audience beyond the scientific community.

The press release should have an interesting title and contain a concise, plain-language description of the results of the research work and the implication of the results. The press release can be written in English, if the doctoral candidate does not speak Finnish/Swedish (if you speak Finnish/Swedish, please see the instructions here).

The press release is submitted at the latest 12 days before the defence using a Webropol -form to the Doctoral Programme.The Doctoral Programme creates an event based on the Webropol and posts it on the aalto.fi website under Events. Your dissertation press release will be added to the event.

The doctoral candidate writes the dissertation press release using the form below:

Please note that the press release must be submitted using the Webropol-form (link above)!

 How to write a press release?

The press release should have an interesting title that is different from the title of the dissertation. Instead of giving the results of the study at the end of the press release, present them at the beginning to attract the reader’s attention.

A dissertation press release differs from an abstract. It is written in a more popular language in order to draw the interest of other parties. Any unnecessary specialist terminology should be avoided, the press release should be understandable to the media and the general public.

A dissertation press release should essentially contain a concise, plain-language description of the dissertation. The press release should answer the following questions:

  • What was the subject of the study?
  • What results were obtained and how can they be applied?
  • How relevant is the dissertation to other research in the field?

The press release cannot extend one A4 sheet. An example of a dissertation press release in English.

The press release is also sent to the department of the doctoral candidate and to Aalto University Communications. For more targeted media coverage, please contact the Communications at your School.

The doctoral candidate can distribute the dissertation press release and/or the dissertation to all interested parties, including family, cooperation partners, professional publications etc.

Public display of a dissertation

The whole printed dissertation (including articles/essays, in article and essay dissertations), shall be publicly displayed in the School of Science for at least ten (10) days prior to the defence. Doctoral Programme takes care of the public display of the dissertation.

Submit 1 copy of the printed dissertation to the Student Services of the Doctoral Programme for public display of the dissertation 12 days before the defence.

Number of printed dissertations and the distribution of them

The minimum number of printed dissertations in the School of Science is 15 copies, and 6 more copies should be delivered to the National Library of Finland. This means that minimum number of books to be ordered is 21 copies.

Please check below the guidelines of your department. Please note that the Doctoral Programme does not send the dissertation to the opponent!

Department of Industrial Engineering and Management

For more information on the amount of printed dissertations and their distribution, please contact: Nina Henriksson, tel. +358 50 3878 110, nina.henriksson@aalto.fi.

 Distribution of the dissertation at DIEM

The minimum number of printed dissertations in School of Science (15 copies + 6 copies to the National Library of Finland) include the following, plus a copy for the doctoral candidate him/herself:

Compulsory distribution (on responsibility of the doctoral candidate):
Public display1Bring the copy to Doctoral Programme in Science

Opponent(s)

1  

each

Supervising professor

1


Thesis advisor(s)

1  

each

Pre-examiners

1

each

Public defence + other distribution  


Please contact Nina Henriksson on the amount (see above)!
Aalto University Library
Aalto University Library1The printing company Unigrafia will automatically deliver 1 copy of the dissertation to the Aalto University Library. If the dissertation is printed elsewhere, 1 copy needs to be delivered to the Aalto University Library: (Aalto University Library / Otaniemi / Luettelointi / PL 17000 / 00076 Aalto).
The National Library of Finland, Legal Deposit Service (as of 1 January 2020):
The National Library of Finland6

These 6 copies need to be taken into account in the final number of printed dissertations; please check this from the printing house.

The printing house will deliver the copies to the National Library of Finland. More information about the Legal Deposit Service.


Departments of Applied Physics / Neuroscience and Biomedical Engineering / Mathematics and Systems Analysis

The minimum number of printed dissertations in the School of Science is 15 copies, and 6 more copies should be delivered to the National Library of Finland. This means that minimum number of books to be ordered is 21 copies.

 Distribution of the dissertation at PHYS, NBE and MS

The minimum number of printed dissertations in School of Science (15 copies + 6 copies to the National Library of Finland) include the following, plus a copy for the doctoral candidate him/herself:

Compulsory distribution (on responsibility of the doctoral candidate):
Public display1Bring the copy to Doctoral Programme in Science

Opponent(s)

1   

each

Supervising professor

1


Thesis advisor(s)

1  

each

Pre-examiners

1  

each

To the public defence    


at own consideration

Aalto University Library
Aalto University Library1The printing company Unigrafia will automatically deliver 1 copy of the dissertation to the Aalto University Library. If the dissertation is printed elsewhere, 1 copy needs to be delivered to the Aalto University Library: (Aalto University Library / Otaniemi / Luettelointi / PL 17000 / 00076 Aalto).
The National Library of Finland, Legal Deposit Service (as of 1 January 2020):
The National Library of Finland6

These 6 copies need to be taken into account in the final number of printed dissertations; please check this from the printing house.

The printing house will deliver the copies to the National Library of Finland. More information about the Legal Deposit Service.



Department of Computer Science

The minimum number of printed dissertations in the School of Science is 15 copies, and 6 more copies should be delivered to the National Library of Finland. This means that minimum number of books to be ordered is 21 copies.

 Distribution of the dissertation at CS

The minimum number of printed dissertations in School of Science (15 copies + 6 copies to the National Library of Finland) include the following, plus a copy for the doctoral candidate him/herself:

Compulsory distribution (on responsibility of the doctoral candidate):
Public display1Bring the copy to Doctoral Programme in Science
Opponent(s)1each, deliver to contact persons at the department, please see below

Supervising professor

1


Thesis advisor(s)

1   

each

Pre-examiners1each
Your research group's coffee lounge1

To the public defence        

  

at own consideration

Aalto University Library:
Aalto University Library1The printing company Unigrafia will automatically deliver 1 copy of the dissertation to the Aalto University Library. If the dissertation is printed elsewhere, 1 copy needs to be delivered to the Aalto University Library: (Aalto University Library / Otaniemi / Luettelointi / PL 17000 / 00076 Aalto).
The National Library of Finland, Legal Deposit Service (as of 1 January 2020):
The National Library of Finland6

These 6 copies need to be taken into account in the final number of printed dissertations; please check this from the printing house.

The printing house will deliver the copies to the National Library of Finland. More information about the Legal Deposit Service.


Contact persons at the department (depending on your supervising professor):

Chalermsook, Hyvönen, Hämäläinen, Jung, Kannala, Kaski P., Kaski S., Lampinen, Lähdesmäki, Mannila, Marttinen, Niemelä, Orponen, Vehtari

Sanni Kirmanne

15400

CS A240

Asokan, Aura, Babbar, Brzuska, Di Francesco, Heljanko, Lokki, Rousu, Savioja, Solin, Takala, Ylä-Jääski

Heini Vehmas

15400CS A240

Främling, Gionis, Kauppinen, Kivelä, Lassenius, Lehtinen, Malmi, Mäntylä, Nieminen, Saramäki, Suomela, Tripakis, Vuorimaa

Maaria Ilanko

15400

CS A240

Public examination and the postdoctoral party

The doctoral candidate starts the preparations for the public examination as soon as they have permission from the Doctoral Programme Committee to defend their dissertation. More information on the public examination.

Approval of the dissertation and graduation

After the public examination the doctoral candidate can apply for the approval of the dissertation and graduation.

Approval of the dissertation

The Doctoral Programme Committee decides on the approval of the dissertation. The Committee shall evaluate the dissertation based on the written statement of the opponent(s) and other possible written statements, comments or official replies.

The grading of the Doctoral dissertations changed as of August 1, 2018. Doctoral dissertations will be evaluated on a scale of Pass or Fail. No overall grades will be assigned for the individual study modules.

Statements affecting the approval of the dissertation

The opponent(s) is/are asked to deliver a well-founded written statement no later than two weeks after the public defence. If someone at the defence announced that he/she will make a written comment on the dissertation, this statement needs to be delivered no later than two weeks after the defence.

The opponent(s) or a member of the Doctoral Programme Committee who is entitled to take part in the decision-making concerning the dissertation in question, may demand for rejecting the dissertation. A demand for rejecting the dissertation must be made in writing and reasons for rejecting it must be given. The doctoral candidate will be given an opportunity to make an official written reply to these statements within a time determined by the school.

Graduation

After the dissertation has been approved by the Doctoral Programme Committee, the Dean will award the degree if all the required studies have been completed and doctoral candidate has enrolled as present at the university. Please see the schedule.

The degree diploma of Doctor of Science (Technology) entitles to the title of Doctor of Science (Technology) (TkT, D.Sc. (Tech.)).

The degree diploma of Doctor of Philosophy entitles to the title of Doctor of Philosophy (FT, PhD).

Issuing the diploma and the graduation ceremony

The diploma can be received about three weeks after the doctoral degree has been awarded.

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1. The diploma can be collected from the Student Services of the Doctoral Programme in Science.

  • One must be prepared to attest one’s identity when collecting the diploma.
  • If a person collects the diploma on behalf of someone else, he/she must prepare to attest his/her identity; an authorization form is also needed.

2. The diploma can also be sent by mail as a registered letter (also abroad). The diploma must be collected from post office in person.

3. The Dean of the School of Science gives the diploma at a ceremonious graduation ceremony. The graduates may take up to three guests with them. Please check the dates for the graduation ceremonies here.

Scholarship for completing the doctoral degree

You can apply for a scholarship of 2000 euros, if:

  1. You have completed the doctoral degree at the latest by the end of the calendar year you turn 30 years.
    OR
  2. It has been no more than eight full semesters (approx. four years) from the date the doctoral study right was granted to the date when the pre-examiners were appointed (the date of the Doctoral Programme Committee meeting)

The ceremonial conferment of doctoral degrees

Aalto University schools of technology organize the ceremonial conferment of doctoral degrees once a year.

Next ceremonial conferment of doctoral degrees in technology will be organized in 2021.