Remember this before leaving Aalto University and during your stay at the exit location.

1. Enroll at Aalto University

Please always take care of the enrolment, whether it’s non-attending or attending. Neglecting the annual enrolment leads during the enrolment period (e.g. 4 May - 4 September 2020) to a separate fee upon the next enrolment. You can enroll in WebOodi if you have Finnish online banking codes or a credit card accepted by the system. Read general information and instructions on the page Annual enrolment.

If you are a non-EU/EEA citizen, please read also the next step about Residence permi application, as these two are connect to one another.

If you want to know what the student union membership has got to do with enrolment at the university, read Student organisations and benefits.


 Enrolment instructions for Cohort 2018 and earlier

Autumn semester

  • You must enroll as attending for the autumn semester if you have any pending exams or courses that you plan to take to Aalto during the autumn. The Summer School is not counted here. Enrolling as attending means that you must pay the AYY membership fee.
  • You can enroll as attending if you want to keep the student benefits in Finland and/or to extend your Finnish residence permit.
  • You can enroll as non-attending if you have completed all the Aalto credits (at least 56 excluding the Summer School, and according to your personal learning agreement / ICT innovation curriculum). Enrolling as non-attending means that you do not pay the AYY fee, but you are not entitled to any student benefits either, and you cannot register on courses or receive credits. Read more at Annual enrolment.

Spring semester

  • You must enroll as attending and pay the AYY membership fee. This is when your credits from exit university are transfered to Aalto University register and your thesis and graduation is registered. None of this can be done if you are not enrolled as attending.
 Enrolment instructions for Cohort 2019

Autumn semester 2020

  • You must enroll as attending for the autumn semester if you have any pending exams or courses that you plan to take to Aalto during the autumn. The Summer School is not counted here. Enrolling as attending means that you must pay the AYY membership fee.
  • You can enroll as attending if you want to keep the student benefits in Finland and/or to extend your Finnish residence permit.
  • You can enroll as non-attending if you have completed all the Aalto credits (at least 56 excluding the Summer School, and according to your personal learning agreement / ICT innovation curriculum). Enrolling as non-attending means that you do not pay the AYY fee, but you are not entitled to any student benefits either, and you cannot register on courses or receive credits. Read more at Annual enrolment.

Spring semester 2021

  • You must enroll as attending in order to get your exit year credits transfered and to graduate from Aalto University. Note that you don't have to pay the student healthcare fee if you don't use these services (i.e. you are not in Finland) and thus, the AYY membership fee for spring semester 2021 is only 33 EUR.
 Instructions for students unable to enroll in WebOodi for autumn 2020
  • If you cannot enrol in WebOodi, please contact taloushallinto@ayy.fi and ask for payment instructions of AYY membership fee for basic degree students for autumn / for the whole year (see the next bullet point). It might take a while to get a reply, please wait patiently. Once you have received the instructions, please pay the fee and send the receipt / payment confirmation to studentservices@aalto.fi. We will register your enrolment.
  • In case you urgently need a certificate of enrolment, e.g. for residence permit purposes, please contact ictinnovation@aalto.fi and I can write you a temporary statement explaining the situation.


2. Non-EU/EEA citizens: Apply for residence permit (extension)

The general guideline for all non-EU/EEA students is to apply for the residence permit to their exit university country while you are in Finland, unless instructed otherwise by the exit university or the immigration authorities of your exit country. This usually means that you have to visit an embassy of your exit university country in Helsinki and wait to receive the decision / residence permit card in Finland.

You can also apply for extension to your Finnish residence permit. The most important thing is to make sure that you have a valid residence permit to at least either country, Finland and/or your exit country, for the whole duration of your studies in EIT Digital Master School - including the summer break between entry and exit year, when you attend the Summer School.


 Applying for extension to your Finnish residence permit (Aalto entry students)

University documents required for residence permit application and how to get them (see full list of required documents & instructions at http://migri.fi/en/residence-permit-application-for-studies):

DocumentWhat does this mean, how to get it or where to find it
Official Transcript of Records from Aalto University = Proof of progress in your studies.Download in your WebOodi account.
Certificate of Student Status (e.g. Certificate of enrolment) - remember to enroll first!

Until 31 July: Request from studentservices@aalto.fi

After 1 August: Download in your WebOodi account.

Letter of Admission

In your email inbox.

  • You have received a Letter of Admission from Aalto University when you were admitted to the programme. Contact ictinnovation@aalto.fi if you cannot find it.
  • Attach also your Acceptance Letter from EIT Digital Master School. Check your account in EIT Digital Master School student portal or contact masterschool@eitdigital.eu if you cannot find it.
Proof of health insuranceInsurance provided by EIT Digital Master School (Kammerkollegit) in your email inbox and/or in EIT Digital Master School student portal.
Proof of sufficient means of support per each month you extend your residence permit for (minimum 560 EUR/month)EIT Digital scholarship certificate (if you have one) and/or a bank statement, see detailed instructions on Migri's website. You can find this in your email inbox and/or in EIT Digital Master School student portal.
Proof of tuition fee payment & liability of paying tuition fee

Receipt of EIT Digital Master School tuition fee that you can find in your email inbox and/or in EIT Digital Master School student portal.

The Letter of Admission from Aalto and the Acceptance Letter from EIT Digital jointly describe how tuition fees work in this programme, i.e. you are not required to pay any tuition fees to Aalto as long as you pay to EIT Digital.

The benefits of extending your Finnish residence permit

  • You can keep your student benefits in Finland and remain legally in Europe until your exit year starts, even considering differences and gaps in academic calendars.
  • Some countries might even allow you to study there with the Finnish residence permit, but please check this VERY carefully with the exit university and/or the immigration authorities of your exit country. A mobility notification might still be required.
  • In some cases, the extension might not even require a visit to Migri, making the processing faster.
  • Keeping your Finnish residence permit valid gives you flexibility when choosing the location of your Master’s thesis, and returning to Finland might be one option. Please note that the thesis would still be supervised and evaluated by your exit university (https://into.aalto.fi/display/eneitictinno/Instructions+for+entry+students).
  • Keeping your Finnish residence permit valid until graduation will also grant you the possibility to extend the student residence permit for job seeking purposes after graduation for up to one year (see https://migri.fi/en/extended-permit-to-look-for-work). This is not possible if you don’t hold a valid residence permit at the time of graduation from Aalto.


3. Update your contact information

Please make a notification of move at the Digital and Population Data Services Agency (DVV, formerly called Local registration office, or maistraatti in Finnish) or at post office (Posti) when you move inside Finland and when you leave Finland.

Remember to update any changes in your contact information (address, phone number) also to the student register. You can do this in your own account in WebOodi.

The name of your exit university is entered in the student register and it will appear on your Certificate of Enrolment, Transcript of Records, and eventually your degree certificate. If you have changed your exit from since you were admitted to EIT Digital Master School, please check that the student register is up to date. You can do this e.g. by downloading a Certificate of Student Status in WebOodi. The programme administration will check the exit universities before sharing your transcripts with them (by 31 August). If your exit university is still incorrect after 1 September, please notify ictinnovation(at)aalto.fi.

Remember that your aalto email will remain our primary channel to communicate with you - keep your account valid (update your password when requested), and remember to auto-forward emails if you don't read your aalto email regularly. You will also need your aalto crendentials for example when you start your Master's thesis or apply for graduation.

4. Update your Personal Study Plan (HOPS)

We will share your transcript with your exit university as soon as the final credits of your entry year (which is usually the Summer School) have been registered, or at latest by 30 September. Only the courses on your HOPS will be visible on this transcript, i.e. only the courses counted towards your degree at Aalto will count towards the degree at your exit university.

Make sure that your HOPS is up to date before you leave. We will process all pending HOPS updates before sharing transcript with your exit universities.

Here you can find more information on Credit transfer between entry and exit university and about Personal Study Plans.

5. Financial support

Aalto University offers some minor financial support for enrolled students in Master's Programme in ICT Innovation. Read more at Financial support for ICT Innovation students.

6. Master's thesis

It's good to have an idea of the Master's thesis process at Aalto, even though you will primarilly do it for your exit university. Please see the specific instructions for Master's thesis intended for our entry-students.