Planning your studies is an important and essential part of studying. For your studies you prepare your own personal study plan (HOPS) for the academic year you study at Aalto University, either the first year or the second year of your Master's degree studies.
The second year studies include the Master's Thesis. The processes for getting the thesis topic approved, and for the finalized thesis examined and evaluated, you need to take care of in both of the degree awarding universities of your studies.
Individual Study Plan (HOPS)
All students are required to prepare a personal study plan as a part of their master’s studies. A course-level study plan including a schedule is called the official or confirmed personal study plan (HOPS). If a student wishes to make changes to his or her personal study plan, he or she has to apply for the changes and have the study plan re-examined. A student can have only one confirmed HOPS at a time.
The study plan is a binding agreement on both parties: the student and the university. It grants a student with a right to study according to the approved official personal study plan but at the same time, obliges the student to follow his or her study plan.
From autumn 2018 the personal study plan is created in SISU - Student Information System.
Log in to SISU with your Aalto username and password in: https://sis-aalto.funidata.fi/.
How to use SISU: https://wiki.aalto.fi/display/SISEN/Creating+a+study+plan
Guideline for written reports can be used for laboratory reports and literature reviews. NB. Course specific instructions may differ from the guideline and should be given priority.
A student must register for each course in WebOodi. The registration begins 28 days and ends, at the earliest, 7 days before the teaching period starts. The registration period for each course are shown in WebOodi. Upon registrating, you will receive a confirmation for the enrolment via email.
A possible mandatory attendance in the first class of the course to secure your course spot
In some courses, generally in language courses, the teacher in charge might require attendance in the first class of the course. All the registered and accepted students of the course might not attend the course, for some reason or other, and the vacant spots can be filled. The course policy is announced on the WebOodi page for the course. If, however, you cannot attend the first class but still want to complete the course, inform the course teacher beforehand.
Teaching schedule and locations
The teaching schedule and locations can be viewed from WebOodi.
The information for each course for the upcoming academic year is published in WebOodi in the beginning of the academic year 1 of August. Before the publish the information for the next academic year's teaching can be found from the course descriptions in WebOodi (Instructions and courses → Course descriptions → choose the study guide in question).
Course execution and course descriptions
In WebOodi, for each course, there is a course description, where the basic information is stated. The description tells the learning outcomes, assessment methods and criteria, and workload for the course. In addition, the teaching schedule and locations, registration period and examination time are shared on the page. More detailed information about the course can be found from each course's MyCourses-homepage (link in course's WebOodi-page).
Examination time and location
The time and location for the examination can be found from WebOodi for each course.
Registering for exams
When you register for a course via WebOodi, you are automatically registered for the course examination in the end of the course. For the first examination included in the course (course examination/kurssitentti, KT) you are not required to register separately, when you have succesfully registered for the course. When you register for a course, you get an email confirmation of the enrolment.
- For all other examinations, including eg. make-up examinations, you do need to register no later than 7 days beforehand via WebOodi.
- Always check that your registration to courses and possible examinations has been successful. You can do this in WebOodi (My Studies → Registrations).
- If WebOodi doesn't function, for some reason, the registrarion can be completed within the registration period by emailing to email@example.com.
Extra and summer exams
- In addition to examinations announced on WebOodi, you can request an exam to be held on the separate extra and summer examination days organized by School of Chemical Engineering. More information about the extra exams: Key dates.
- Likewise in all other examinations, except the course examination, you must register separately for the extra exams via WebOodi. The registration begins not later than 2 weeks before and ends 7 days before the examination.
Did you forget to register for the examination?
If you forgot to register for the examination, you can request a chance to attend the exam from the organizer no later than 2 days before the exam. The organiser does not, however, have an obligation to allow the late registration.
At the examination
- Register in time for the exam (no later than 7 days before). Only the students registered for examinations may take the exam.
- Exams start on the hour, e.g., 9:00 - be on time.
- The examination time and location can be found from WebOodi.
- Using mobile phones or talking during exams is strictly forbidden. Mobile phones must be held in bags, in silent mode.
- Bags and jacket must be left on the sides of the hall and follow the instructions given by the exam supervisor.
- You may take only your ID (student card with a picture is also accepted), writing material (a pencil (not a ballpoint pen), an eraser, a ruler, and if specified, a calculator).
- If you have questions (e.g., you need more paper or need to visit the loo), summon the exam supervisor to you by raising your hand.
- Keep your gaze in your paper to avoid misconseptions. The supervisor has the right to remove a person from the examinaton, if foul play is suspected. Possible consequences are determined separately.
- In examinations lasting over 60 minutes, examinees are allowed to arrive up to 30 minutes after the official commencement. Examinee can leave after the supervisor has given permission, but no earlier than 35 minutes after the start.
- Return all answer sheets and mark the sheets you do not want to be evaluated clearly.
- Return the question paper, if it is demanded in the question sheet.
- If you do not wish the examination to be evaluated, clearly state on the paper that you give up. A completed course is marked on the transcript of records and it cannot be deleted for any reason. The grade can be raised by taking an other examination.
- Prove your identity when returning your answering sheets and sign your name to the attendance list of the examination.
In course grading, one of the following methods is used:
- fail / 1-5, where 5 is the highest grade
- fail / pass
If a student has proven excellent knowledge in the studies included his/her Bachelor's or Master's degree and special maturity and judgement in his/her thesis,it can be stated, in the degree certificate of the concerned degree, that the degree has been completed with excellence. The mentioning can, in addition, be given if the courses in the degree (excluding thesis) has been completed with a weighed average of at least 4,0 and the grade of the thesis is 4 or more.
Publication of results
The results of the examination (or other study attainment) are published within four weeks. The results must be entered into the student register without delay after their publication. In cases where courses consist of several study attainments, the date of completion entered into the register is the date of completion of the last study attainment. The credits are entered to Oodi and are visible to students in WebOodi. Often, teacher publishes the results in the course home page (MyCourses). The student has a right to familiarize him-/herself with the assessment criteria and their application to his/her performance.
If the credit is missing from the study register (WebOodi) or the results if the course are late, ask about the results from the teacher in charge of the course. If the issue doesn't solve via the teacher, contact the study coordinator of the department in charge of the course.
Students dissatisfied with the grading of a study attainment, may appeal against it either orally or in writing to the teacher in charge of the evaluation. The appeal against a grade of a study attainment shall be filed within 14 days of the date on which the student has been offered the opportunity to see the results and the evaluation criteria applied to their study attainment.
The teacher in charge of the evaluation must give the decision regarding the appeal in writing. Students who are dissatisfied with the decision of the teacher regarding the appeal may appeal the matter to the Academic Appeals Board within 14 days of receiving notification of the decision.