Suomeksi | På svenska

Credit transfer means counting studies completed outside Aalto University towards your Aalto degree by either using them to substitute for an individual Aalto course or study module or including them in the degree, for instance, towards the electives.

You can transfer credits for studies completed, for example, at other higher education institutions, whether abroad during an exchange period, or in Finland for another degree or under the JOO flexible study scheme. Learning gained outside higher education can also be included in the degree. 

Aalto University’s new policy on credit transfer has entered into force on 1 August 2018. All credit transfer applications submitted prior to that date are processed in accordance with the previous credit transfer guidelines. For details on the guidelines in force until 31 July 2018, please see below.

Application forms

 Application forms

The students of the School of Business and the School of Science can apply for credit transfer using an online application form starting on January 2nd, 2019. Students of the degree programmes of BIZ and SCI (not including the joint degree programmes and doctoral programmes) can take part in the pilot testing. Taking part in the pilot testing is voluntary for the students and the paper applications can still be used. During the pilot test phase the application form and decision document are offered only in English, and the Finnish and Swedish versions will be added after the pilot.

After the pilot test period the use of the application will be extended to all Aalto schools and study programmes later in the spring.

Please send feedback about the credit transfer process and the online forms to opit-esupport@aalto.fi.

Online application form (only for students of BIZ and SCI): https://sharepoint.aalto.fi/sites/Workflow/Students/Lists/Credit%20transfer/NewForm.aspx


Please note that each school has their own application forms, so make sure to apply using the ones for your school.

Please also note that, contrary to the instructions given on the forms, as of 1 August 2018, you will not be able to request for transferred study attainments to be graded on a scale of 0–5, as all transferred studies will automatically be graded Pass on and after 1 August 2018.

Please note! As the editable PDF forms do not work on Safari or Firefox, you have to use some other browser (e.g. Chrome or Internet Explorer) to fill in the application.

Application form for students of School of Arts, Design and Architecture, School of Business, School of Electrical Engineering and School of Chemical Engineering:

Application forms for students of School of Science:

Application forms for students of School of Engineering

Forms for students of School of Arts, Design and Architecture

Aalto University policy on credit transfer as of 1 August 2018

If you wish, you can click the link to read the full Aalto University Guideline on Credit Transfer (effective as of 1 August 2018); alternatively, you can read a summary of its key points for students below.

Points to note in credit transfers

  • Only studies reported by the student in his or her application may be considered for credit transfer. The students must themselves propose the Aalto courses they think their previous studies could substitute for.
  • Credit transfer applies only to degree studies, not to those exceeding the credits required for a degree. 
  • At least half of the credits in an Aalto University degree must be completed at Aalto.
  • All credit transfer studies are marked ‘Pass’ in the Aalto student register.

  • Applications are processed continually and as soon as possible; however, delays in turnaround are possible during busy periods.

  • The student will be informed of the credit transfer decision by email. Credit transfers are shown in the student’s transcript of records.

Application form and required supporting materials

Before submitting your application, please read through the instructions on this page.

Your credit transfer application (see ‘Application forms’) must be supported by the following materials:

  • An original transcript of records or degree certificate with a stamp of the issuing university/institution or a certified copy of the same, documenting the studies completed elsewhere
  • A detailed description of the content of those studies at the time they were completed (e.g. from a study guide published at the time). For example, to claim credits for a course taken in 2010, you need to provide the course description as it was in 2010. It is not enough to include a link to the whole study guide of that year: you must include a description of the course contents in your PDF-format application. Do not include the whole study guide, only the pages containing the information relevant to your application.
  • To claim credits for a study module completed elsewhere, students must include a certificate issued by the university in question or otherwise provide adequate proof of the study module being a degree module of the university at the time. For instance, an extract from the study guide listing all the courses that may be included in the study module is considered adequate proof.
  • An explanation of the course scope in ECTS credits (unless the course was originally evaluated using ECTS credits, which are used in Finland).
  • If you are a student of the School of Business, you should note that your credit transfer application will be rejected unless the course or module for which credits are claimed was marked in your approved personal study plan (HOPS).

Please note! The transcript of records must either be an original issued by the higher education institution or a copy that two adults have certified to be a true copy of the original endorsing it with (1) their signatures (2) their names in block letters (3) their home addresses and (4) their dates of birth. The student cannot certify his or her copy to be a true copy. No credits will be transferred based on copies of transcripts that have not been duly certified or transcripts printed by the applicant. The electronic transcripts of records are official only in their digital form and not as paper-printed copies. A scanned transcript of records is not considered equivalent to an original transcript unless is sent directly from a representative of the higher education institution that awarded the credits.

Submitting your application

 School of Arts, Design and Architecture students

Submit your application to your degree programme’s study coordinator or planning officer.

 School of Business students
  • Submit by email to: credit-transfer-biz@aalto.fi. Please note that the application and all appended documents must be submitted in PDF format as a single PDF file (i.e. the application and all attachments in the same file).
  • Or by postal mail to: Credit transfer, U249, P.O. Box 11110, FI-00076 AALTO
 School of Chemical Engineering students

Submit your application to your degree programme, the planning officer for your major or to student services.

 School of Electrical Engineering students

Submit your application to student services.

 School of Engineering students

Submit your application to your degree programme, the planning officer for your major or to student services.

 School of Science students

Submit your application to your degree programme or to the planning officer for your major.

Appealing a decision

Appealing against a decision regarding credit transfer

Students dissatisfied with a decision regarding credit transfer may appeal against it either orally or in writing to the body that made the decision, provided they do so within 14 days of receiving notice of the decision.

Appealing against the outcome of an appeal concerning credit transfer

Students dissatisfied with the outcome of their appeal may appeal against the decision in writing to the Aalto University Academic Appeals Board within 14 days of receiving notice of the decision. The appeal must arrive at the university by the closing time of the Registry (15.00) on the deadline.

Academic appeals

Transfer of credits: substitution or inclusion?

Credit transfer can refer to a process where (a) studies completed elsewhere are substituted in place of an Aalto degree course, or (b) studies completed elsewhere (an individual course or study module) are otherwise included in a degree.

(a) Substitution means compensating for studies that are compulsory under the degree requirements with studies completed elsewhere or with other learning gained elsewhere. Substitution requires that the content and level of the studies or learning gained elsewhere correspond to those of the Aalto degree studies. In addition, substitution requires that the scope in credits of the studies or learning gained elsewhere corresponds to that of the Aalto degree studies.

Example: I have completed a University of Helsinki course that I believe is equivalent to an Aalto course marked as a part of my degree in my HOPS personal study plan. Based on my previously completed course, I may apply for substitution of the Aalto course.

(b) Inclusion means that studies completed or learning gained elsewhere is included in the degree as, for instance, elective studies. Although inclusion does not require correspondence of contents, the level of the included studies shall correspond to the degree requirements in force.

Example 1: I have completed a course in social policy at the University of Helsinki. I want to include this course in my degree, although it does not correspond to any of the courses required for my degree in terms of content. I may apply for the course to be included in my degree as an elective studies course.

Example 2: I have completed a basic studies in social policy at the University of Helsinki. I am thinking these might be enough to form a minor subject for my degree. I may apply for these studies to be included in my degree as a minor.

Substitution of an individual course  

  • The substituting course must meet the learning outcomes of the course it substitutes for and is generally equal or greater in scope than the latter. If the Aalto learning outcomes are met, however, the substituting course may be up to one credit less in scope than the Aalto course. Credits for the Aalto course being substituted for are entered into the student register (student information system) as transfer credits with the scope the same as indicated in the degree requirements. One may also apply for a substitution in which several courses completed elsewhere compensate for a single Aalto course. In such cases as well, the Aalto course that is being substituted for is entered into the system with the number of credits indicated in the Aalto degree requirements.

Inclusion of an individual course

  • The content of a course for inclusion cannot excessively overlap with that of other courses included in the student’s degree(s).

What code should I use for inclusion of a course in HOPS?

 School of Arts, Design and Architecture students

ABR-ARTS Studies completed abroad
FINU-ARTS Studies completed at another university
FINP-ARTS Studies completed at a polytechnic
JOI-ARTS Studies completed at a joint programme university

 School of Business students

ABR-BIZ Studies completed abroad
FINU-BIZ Studies completed at another university
FINP-BIZ Studies completed at a polytechnic

 School of Chemical Engineering students

ABR-CHEM Studies completed abroad
FINU-CHEM Studies completed at another university
FINP-CHEM Studies completed at a polytechnic

 School of Electrical Engineering students

ABR-ELEC SStudies completed abroad
FINU-ELEC Studies completed at another university
FINP-ELEC Studies completed at a polytechnic

 School of Engineering students

ABR-ENG Studies completed abroad
FINU-ENG Studies completed at another university
FINP-ENG Studies completed at a polytechnic

 School of Science students

ABR-SCI Studies completed abroad
FINU-SCI Studies completed at another university
FINP-SCI Studies completed at a polytechnic

Including a minor completed elsewhere in an Aalto degree

The minor study module completed elsewhere must be sufficiently suited to your Aalto degree. Its scope in credits must be in accordance with that of the degree requirements.

You may apply for transferring credits from an outside study module to be used as a minor in your degree only if the transfer does not lead to exceeding the minimum total credits required for your degree. A minor study module that has been included in your degree through credit transfer is a permanent part of your degree; it cannot be removed from your degree later.

Credit transfer of studies completed in another Aalto school

Studies completed in a different Aalto degree programme may usually be counted towards the student’s degree without a credit transfer procedure.

Studies are counted towards the degree without a credit transfer procedure in accordance with an approved personal study plan (HOPS) in cases where the student:

  • completes individual courses or a minor at another Aalto University school or unit (e.g. at Aalto University Open University, or with a right to study permitting internal student mobility)
  • changes to a different study option or degree programme within the field of technology before finishing his or her bachelor's degree
  • changes to a different study option or degree programme within the field of technology through an entrance examination.

Prior studies are counted towards the Aalto University degree through a credit transfer procedure in cases where the student:

  • has been admitted as a transfer student from a different field of education at Aalto University (credit transfer is required because the studies lead to a different degree)
  • has already completed a degree at Aalto University and is now pursuing another (e.g. has a prior Bachelor of Science (Economics and Business Administration) degree and is pursuing a Bachelor of Science (Technology) degree; Bachelor of Science (Technology)-> Bachelor of Science (Technology) degree)
  • is simultaneously pursuing two different degrees at Aalto University (e.g. an MSc (Tech) and an MSc (Econ. & Bus. Admin) degree).

When transferring credits for courses that are already in the Aalto University student register, the transfer credits are not entered into the system a second time with the same course code, but counted towards another appropriate course in the degree.

Open University studies

Studies completed at Aalto University Open University appear on both the Aalto University and Open University transcript of records. The studies are automatically a part of the student’s degree if they appear on the student’s approved personal study plan (HOPS). 

Aalto guidelines on credit transfer (to 31 July 2018)

Instructions by school

The new guidelines on credit transfer enter into force on 1 August 2018 and supersede the schools’ own guidelines. Credit transfer applications submitted prior to 1 August 2018 are processed in accordance with the credit transfer guidelines in force at the time of application.

 School of Arts, Design and Architecture

Instructions for students at the School of Arts, Design and Architecture

Credit transfer means the approval of studies completed at another university into the degree pursued at Aalto University, either by replacing a specific course or study unit or by including the courses for example in elective studies.

Credit transfer is decreed in the Aalto University’s General Guideline on Credit Transfer and in the Bylaws of the Aalto University School of Arts, Design and Architecture.

Language studies

Please note that credit transfer is applied with a separate form that you can return to the Student Services office of your own School. Contact the Centre for General Studies for more information on credit transfer of language studies: contact email kieliopinnot-arts@aalto.fi

Applying for credit transfer 

You need to apply for credit transfer (note: there is a separate form for credit transfer of language studies). Fill in the application form and return it with the required attachments to the Study Coordinator or Planning Officer of your degree programme. Find out the information asked on the application form about the completed studies and make a suggestion of the courses that you would like to replace them with or name the study unit into which you would like to include them in.

Attachments required with the application:

  • Certified* copies of the diploma or transcript of records
  • An account of the extent and content of the studies, for example a course description from the study guide of that year when the studies were completed. The student’s own written account of the content of the course may be used upon consideration in the lack of an official description.
  • Personal study plan. The student needs to explain in their personal study plan how they intend to include the studies completed elsewhere into their degree.
  • Thesis or an abstract of it. Please note that a thesis cannot be replaced by credit transfer. You may be able to replace other compulsory courses with a previous thesis, if agreed with the person responsible for the said course.
  • Portfolio, if agreed with the person responsible for the said course.  
  • The grading scale of the courses (if not available in the diploma or transcript). 

*Certifying the copies of the documents

1) signatures of two people (other than the applicant) on the front of each page of a copied document

OR

2) presenting the original documents

 What course should I use when including courses in elective studies
  • FINU-ARTS Studies completed at another Finnish university
  • JOI-ARTS Studies completed at a partner university in a joint programme, i.e. double degree programmes, joint minors
  • ABR-ARTS Studies completed at foreign university, i.e. during exchange period

Principles of credit transfer

With the decision of the School the student may transfer credits from equivalent courses completed in another Finnish or foreign university or other educational institution and replace or include them in their degree studies at Aalto University. The credits may be transferred also by otherwise proving knowledge or skills. Thesis cannot be transferred. The credit transfer of a course or a study unit will be registered so that the origin is visible. The grade will be converted into the grading scale used by the student’s degree programme, if correspondence can be clearly shown. Otherwise the credits transferred will be marked with the grade Pass.

Appeal against the decision regarding credit transfer

Students dissatisfied with a decision regarding credit transfer may appeal against it either orally or in writing to the body which has made the decision within 14 days of receiving notification of the decision. The guidelines for appeal against course grades will be implemented in processing the appeal. Students dissatisfied with the outcome of their appeal may appeal against the decision in writing to the Aalto University Academic Appeals Board within 14 days of receiving notification of the decision.


 School of Business

Instructions for students at the School of Business

Before submitting the application, please familiarize yourself with School of Business' principles of credit transfer (described on this site)!

Credit transfer application and required enclosures

The filling of the pdf-forms is not supported by Firefox. Open the pdf-form in another web browser (e.g. Chrome or Internet Explorer).

Please submit the following enclosures along with the credit transfer application .

  • Note that the credit transfer application cannot be processed without the official, approved Personal Study Plan (PSP) in which the study module you would like to substitute or under which you would like to include the credits you have completed are marked in.
  • Transcript of records, original or true copy of the original*, translated into English or into Finnish if applicable.
  • Specific account on the contents of the studies completed elsewhere (e.g. from the study guide) at the date of completion. If you completed the course in 2010, submit the account on the contents of the course in 2010. Account on the contents of the studies should provide information on the following aspects: course outline, the teaching methods, the lectures, the exercises, the examinations, the course literature and the assignments, the level of the course (basic, intermediate, advanced). Please do not attach a whole study guide to your application, but only the pages relevant to the application.
  • When applying for including a study module completed elsewhere as the minor module of the degree, the student has to submit  the certificate or an account (from the university where the module has been completed) stating that the completed study module forms a minor at the university.
  • Account on the credit scale used.
  • Account on the grading scale used.           
  • If you wish the transferred study module to be registered as "pass", please state this clearly in your credit transfer application.
  • If you are applying for studies to be included as part of electives in your degree, please justify in your application why you think these studies would be suited to form a part of your degree.

All information in the credit transfer application must be provided either in English or in Finnish.

*Please, notice! The transcript of records must be an original stamped version or a true copy certified by two adult persons by their (1) signature, (2) clarification of signature, (3) home address and (4) date of birth. You cannot certify the copy of the transcript by yourself. A scanned version of the original transcript cannot be considered an original version, unless it is emailed directly from the institution where you have completed the studies.

Submitting the credit transfer application

  • Email: credit-transfer-biz@aalto.fi. When e-mailing your application, please make sure that you send your application and all the required enclosures in pdf-form , all documents in one file.
  • Mail: Credit transfer, U249, POB 11110, FI-00076 AALTO, FINLAND

Defining the grade for the transferred credits

  • The transferred study module will be registered according to the grading scale defined for it at School of Business (either pass/fail or a grade on a scale from 1 to 5). If it is not possible to convert the grades unambiguously, the transferred study module will be registered as "pass" even though the grading scale for the module at School of Business would be numerical (1 - 5). When the credits for a single study module are transferred based on numerous previously completed courses that are registered with different grades, the tranferred study module will be registered as "pass".
  • Upon request, it is always possible to get the transferred study module registered as "pass" (instead with a grade from 1 to 5). Student hoping to get the transferred study module registered as "pass" has to state this clearly in the credit transfer application on his/her own initiative.

Processing time

The applications are processed constantly and our intention is to get them processed as soon as possible. Please note however, that during certain times (especially in the beginning of the academic year) the process of credit transfer might take longer due to backlogs.

Decision notification

The student will be informed of the decision regarding credit transfer by email. Transferred credits show on the students transcript of records.

Applying rectification of a decision concerning credit transfer

Appeal against the decision regarding transfer of credits

A student dissatisfied with the decision concerning recognition of prior studies or transfer of credits may apply for a rectification of the decision orally or in writing from the person or organ who made the decision on recognition of prior studies or transfer of credits within 14 days of receiving the notification of the decision.

Appeal against the decision regarding the rectification request (section 3.1)

A student dissatisfied with the decision may apply for rectification from Aalto University Degree Committee (Aalto-yliopiston tutkintolautakunta) within 14 days of receiving the notification of the decision. The appeal letter must be received by the Aalto University Registry no later than on the last day of the appeal period before the closing time (3 p.m.) of the Registry.

Instructions on applying for a rectification of the decision concerning recognition of prior studies or transfer of credits

Principles of credit transfer

  • The student proposes himself/herself which courses in his degree could be substituted with the previously completed courses, or which study modules (s)he would like to include as part of his degree in School of Business.
  • School of Business takes a stand on the credit transfer only once the student has demonstrably completed the studies that (s)he would like to use as part of his School of Business degree.
  • School of Business takes a stand only on its degree students' credit transfer issues.
  • Only university or a polytechnic level studies can be transferred. As an exception to this rule, also credits completed at Aalto University Executive Education can be transferred.
  • Credit transfer applies only to studies that will form a part of the student's degree - extra courses that would exceed the minimum extent of the student's degree (BSc 180 cr, MSc 120 cr) will not be transferred. The courses which form the student's degree are stated in the official PSP.
  • At least half of the degree must be completed in School of Business - maximum of 90 credits can be transferred towards the BSc degree and 60 credits towards the MSc degree.
  • Thesis work (thesis, seminar, maturity test) is always completed in School of Business. 
  • The supplementary studies that possibly have been set for the student (e.g. courses used to supplement the international study module, or supplementary courses set for students who were elected to complete a MSc degree) always have to be completed in School of Business. It is in no case possible to transfer the credits for these courses.

Credit transfer: inclusion or substitution

Credit transfer refers to (a) an inclusion of the credits completed elsewhere as part of the degree (single course or a study module) or to (b) substituting a course part of the student's degree in School Business with a course completed previously. 

(a) Inclusion refers to integrating studies completed elsewhere into the degree of the School of Business. Contentual equivalence is not required, however the studies have to be consistent with the degree regulation: the studies have to be suitable to form a part of a economics degree and the level  of the study module (basic, intermediate, advanced) included has to be consistent with the degree regulation.

(b) Substitution refers to substituting a course in the student's degree with study modules completed elsewhere. The content, the level and the credits of the course completed elsewhere have to be equivalent to the School of Business course.

Substituting an individual course

You can apply for substituting individual courses at the School of Business with similar course(s) completed elsewhere.

Studies that are completed in other institution must:

  • have a corresponding content to the School of Business’ course
  • have the corresponding amount of credits to the School of Business’ course (the minimum of 6 cr, in language studies the minimum of 3 cr)
  • have a corresponding level (basic, intermediate, advanced) to the School of Business’ course.

Please note that

  • A single course can be asked to be substituted with two or more courses completed elsewhere, if the contents of the courses together are equivalent with the contents of one School of Business course.
  • A course is fully substituted or not at all substituted – partial substitution is not possible.
  • You can apply for the substitution of a course only if the course is marked in your approved PSP.

Including an individual course

You can apply for including a course completed elsewhere as part of

  • your electives
  • your study programme’s studies – possible only in some of the study programmes (johtaminen, Accounting, Economics, Finance)
  • your minor – possible only with some minors (Quantitative Methods, Entrepreneurship, laskentatoimi)

Please note that

  • The course you have completed elsewhere has to have at least corresponding amount of credits with the code under which the course is to be included, i.e. a 4 credit course cannot be included under a 6 credit code.
  • If you wish to include multiple courses, please make sure that your Personal Study Plan has own code for each course: two courses cannot be included under a single code.
  • The course you have completed elsewhere has to have a corresponding level (basic, intermediate, advanced) with the code under which the course is to be included.
  • The course you have completed elsewhere has to be a university level course.
  • You can apply for the inclusion of a course only if the code under which the course is to be included is marked in your approved PSP.
  • The course you have completed elsewhere should not include too much similar content compared to other courses in your (School of Business) degree(s).

What code should I use in my PSP when including an individual course

 Studies to be included as electives

ABR-BIZ Studies completed abroad

FINU-BIZ Studies completed at another university

FINP-BIZ Studies completed at university of applied sciences

 Studies to be included as part of your study programme or as part of your minor
  • Please see the description of your study programme in the study guide for the specific code used in the programme (“X studies at another university”)
  • Please see the description of your minor in the study guide for the specific code used in the minor (“X studies at another university”)
  • Please note that it is not possible to include studies completed elsewhere as part of the all the study programmes or minors.

Including a minor module

A study module completed elsewhere can be applied to be included in a degree’s minor module.

The study module of other institute must:

  • support the study program and be suited for the degree of Economic Sciences
  • be a university level module (e.g. basic or advanced studies) at the university where it has been completed

You can apply for the inclusion of a minor module only if the code for the module to be included as part of your degree is marked in your approved Personal Study Plan.

What code should I use in my PSP when including a minor module

 Choose either FINU-BIZ or ABR-BIZ depending on where you have completed the minor

M1FINU-BIZ Minor completed at another Finnish university

  • Include each individual course with the code FINU-BIZ

M1ABR-BIZ Minor completed abroad

  • Include each individual course with the code ABR-BIZ

Exchange studies abroad

Before leaving for exchange students are to submit an explanation on how they are planning to include the exchange studies in their home degree. Together with the learning agreement they are to submit the application for the credit transfer to the International Student Services. At the same time the students accept that the exchange studies will be included in their degree by Student Services, according to the official transcript of records provided by the host institution. Studies completed during the exchange usually forms degree’s minor module, e.g. international study module. It is also possible to substitute study program’s studies with studies completed at the exchange university following the School of Business’ transfer requirements or to include studies to a study program in compliance with the degree requirements. Please see more about the credit transfer of exchange studies.

Studies that have been completed abroad independently (other than exchange studies) can be transferred like any other courses completed elsewhere.

Studies completed at another Aalto School

If you intend to include studies completed at another Aalto School as part of your degree, you don't have to separately apply for transferring these credits as part of your degree through credit transfer process. The inclusion of studies completed at another Aalto School is done in pursuance of confirming your PSP. In other words, studies completed at another Aalto School are included as part of your degree when confirming a PSP, where these courses are marked as part of your degree (with the same codes and names that are in use in the Aalto School in question).

If you wish to substitute a School of Business course with a course you have completed in another Aalto School, you do have to separately apply for transferring these credits as part of your degree through credit transfer process. Please the instructions for substituting an individual course.

JOO-studies

Please apply for transferring of JOO-studies as soon as possible after completion. Please use the same application and follow the same procedure (as described above) as with basic credit transfer, just make sure to mark down on the application that you are applying credit transfer for JOO-studies.

Aalto University Open University studies

Aalto University Open University studies are considered equal with the School of Business studies. Basic studies and program level studies completed in Aalto University Open University are transferred automatically as part of the student's degree, if these studies are marked in the student's confirmed PSP. There is one exception however: you must separately apply for transferring advanced studies. Please use the same application and follow the same procedure as with basic credit transfer. Please note, that Students admitted directly to the Master’s level at the Aalto University School of Business cannot transfer credits from the studies that have been taken into account in the admission.

Double degree students

As a double degree student you can apply for credit transfer for your minor (“50D00100 Studies Completed at Exchange University", 24 credits)  as well as for your elective studies (“50D00200 Additional Studies Completed at Exchange University”, X credits according to your Personal Study Plan ).

You can also apply for credit transfer for courses in your study programme. If you have completed a course that is similar in content than a course in your study programme, you can try to substitute that course. In some study programmes (Accounting, Economics, Finance) it is also possible to include studies completed elsewhere in the subject of your degree programme as part of your programme studies (“X studies at another university”, 6 credits; please see the description of your own program for the exact code in each program). In this case the course you've completed doesn't have to have corresponding content with any School of Business course (in fact it shouldn't overlap with other courses in your degree content wise).

Please follow the normal credit transfer procedure.

Capstone course and credit transfer

With legitimate grounds (e.g. exchange studies abroad, serious illness – working life and its restraints is not considered a legitimate reason to not complete the capstone course), the student can apply for a credit transfer for a capstone course. However, as a deviation from the common process of credit transfer at the School of Business, the application for credit transfer must be submitted before completing the course represented to substitute the capstone course at the School of Business. Based on the credit transfer application, the teacher in charge of the capstone course will decide whether the learning goals for the capstone course can be fulfilled by completing the course the student has represented to substitute the capstone course.  

First year student? Please have a look at the credit transfer instructions directed at first year students

During the first study year in the BSc degree, only first year courses (= Fundamentals of Business Knowledge) and obligatory language courses can be applied to be transferred.

Please see the instructions on credit transfer for first year students on the Finnish site. (Only in Finnish since the Bachelor's degree is to be completed in Finnish.)

 School of Chemical Engineering

Instructions for students at the School of Chemical Engineering

Credit transfer (from another university)

If you have completed university studies in other higher education institutions than Aalto University, you can apply for a transfer of credits to your degree here. Your degree programme handles your application. Only studies that can be included in your degree can be transferred.

  1. If your previous studies correspond the courses demanded for your degree in Aalto, they can substitute Aalto courses
  2. If there is no direct correspondence, it might still be possible to include the credits, for instance, as elective studies.

Apply for credit transfer

  • If you are unsure, please contact the Student Services staff of your programme first.
  • Fill out an application for credit transfer
  • Update your personal study plan PSP and send it to the person who handles credit transfer (do this either in Oodi or e.g. in excel form)
  • Attach the mandatory attachments regarding the credit you wish to transfer:
  • Original or officially certified copy of the transcript of study records
  • Course descriptions for example from the study guide of the university or from their internet site (the application cannot be processed without descriptions)
  • Submit your application to the planning officer or study coordinator of your degree programme.

Further information and instructions

The award of a degree certificate by the Aalto University School of Chemical Engineering requires that at least one half of the studies counted towards the degree, including the thesis and the associated maturity essay, have been completed in accordance with the curriculum of the degree programme of the student. Double degree programmes are an exception.

For studies completed abroad, students always have the right to receive the grade of ‘Pass’ for a transferred course. All the studies completed in the same university by the same student are marked in an identical manner, assigning either the original grades or the grade of Pass for all study attainments.

The general guideline on credit transfer has been specified with instruction pertinent to the School of Chemical Engineering.

 School of Electrical Engineering

Instructions for students at the School of Electrical Engineering

Credit transfer

The general guideline on credit transfer has been specified with instruction (approved by the School´s Academic Affairs Committee 18 June 2012) pertinent to the School of Electrical Engineering (pdf document available in Finnish).

 School of Engineering

Instructions for students at the School of Engineering

Credit transfer

If you have completed university studies in other higher education institutions than Aalto University, you can apply for a transfer of credits to your degree here. Your degree programme handles your application. Only studies that can be included in your degree can be transferred. Please take a look at the guidelines on credit transfer at the bottom of the page to see what kind of studies can be accepted to be transferred.

  1. If your studies correspond the courses demanded for your degree in Aalto, they can substitute Aalto courses
  2. If there is no direct correspondence, it might still be possible to include the credits, for instance, as elective studies.

Apply for credit transfer

  • If you are unsure, please contact the Learning Services staff of your programme first.
  • Fill out an application for credit transfer (in Into under Forms).
  • Update your personal study plan PSP and send it to the person who handles credit transfer (do this either in Oodi or e.g. in excel form)
  • Attach the mandatory attachments regarding the credit you wish to transfer:
    • Original or officially certified copy of the transcript of study records
    • Course descriptions for example from the study guide of the university or from their internet site (the application cannot be processed without descriptions)
  • Submit your application to the planning officer or coordinator of your programme.

Further information and instructions

The award of a degree certificate by the Aalto University School of Engineering requires that at least one half of the studies counted towards the degree, including the thesis and the associated maturity essay, have been completed in accordance with the curriculum of the degree programme of the student. Double degree programmes are an exception.

For studies completed abroad, students always have the right to receive the grade of ‘Pass’ for a transferred course. All the studies completed in the same university by the same student are marked in an identical manner, assigning either the original grades or the grade of Pass for all study attainments.

School of Engineering Guideline on Credit Transfer (Into)

 School of Science

Instructions for students at the School of Science

1 Background

Guidelines on credit transfer are issued in the following:

  • Section 44(3) of the Universities Act regarding credit transfer;

  • Section 36 of the Aalto University General Regulations on Teaching and Studying regarding credit transfer;

  • Section 46 of the degree regulations of the School of Science regarding credit transfer and

  • the Aalto University General Guideline on Credit Transfer.

The Aalto University General Guideline on Credit Transfer provides (item 2.4.4) that further provisions on credit transfer shall be issued by the schools as necessary.

In addition, in accordance with Section 46 of the degree regulations of the School of Science, further provisions on the transfer of credits shall be issued by the school.

These guidelines concern the transfer of credits towards bachelor’s and master’s degrees at the School of Science. The transfer of credits towards doctoral degrees is made through degree requirements.

The scope of application of this guideline is limited to only the credit transfer of students pursuing a degree at the Aalto University School of Science. The guideline applies only to the recognition of studies completed in formal education, i.e. credit transfer. The guideline does not cover the recognition of prior learning in non-formal education.

2 Concepts

Credit transfer refers to both the substitution of courses with studies completed elsewhere and the inclusion of studies completed elsewhere into the degree.

Inclusion means that studies completed elsewhere or learning gained elsewhere is included in the degree, for instance, as elective studies. Although inclusion does not require correspondence of contents, the level of the included studies shall correspond to the degree requirements in force.

Substitution means compensating obligatory studies included in the degree requirements with studies completed elsewhere or with other learning gained elsewhere. Substitution requires that the contents and level of the studies or learning gained elsewhere correspond to those of the studies substituted for. In addition, substitution requires that the extent of the studies or learning gained elsewhere correspond to that of the studies substituted for.

When applying for credit transfer, the personal study plan of your degree must be approved, or may be submitted for approval together with the application. The study plan can be confirmed later if you are in the beginning of your studies, and the transfer concerns basic studies or elective studies.

3 General principles of credit transfer at the School of Science

The key principles of credit transfer are found in the Aalto University General Guideline on Credit Transfer .

The School of Science has complemented them with the following principles derived from the general guideline.

Making a decision on credit transfer requires that the student has obtained confirmation for his/her personal study plan for the degree pursued or submits it for confirmation at the same time with the application for the inclusion of studies into the degree.

In the case of credit transfer for studies that are obligatory for all the students of the degree programme, credit transfer takes the form of substitution. As a rule, also credit transfer for obligatory courses of modules (e.g. in the major of the student) may only take the form of substitution. In all other cases, credit transfer takes the form of inclusion, as studies completed elsewhere are included into the degree so that they form either a part of a module or an entire module in the current degree.

Courses taken at Finnish polytechnics or towards a bachelor’s degree may only be transferred towards the Bachelor of Science (Technology).

The credits transferred for studies completed elsewhere may account for no more than one half of the studies defined in the curriculum of the Aalto degree programme pursued. Credits for a bachelor’s or master’s thesis or maturity essay may not be transferred.

The relevance of the time of completion of the studies completed elsewhere for meeting the learning outcomes is assessed case by case. As a rule, no credits are transferred for studies completed more than 7 years ago. The possibility of transferring credits for university-level hobby-like courses is evaluated case by case.

Credits for studies included in another degree of the same level may be transferred to such study modules that are obligatory in the degree of the student and have no elective parts (e.g. basic studies). On reasonable grounds (e.g. if the module supports the degree pursued), students may also transfer courses already included in another degree to compile a minor study module for the degree pursued at Aalto. In addition, courses that meet the learning outcomes of the degree and are already included in another degree may be transferred as elective courses. Courses of the major are selected so as to generate new learning for the student.

A position of responsibility held for a minimum of one year may be recognised in the form of transferred credits by decision of the school. Students may apply for credit transfer on the basis of their work in an administrative body appointed by the university or dean (the Aalto University Academic Affairs Committee or the academic committee or degree programme committee of the school) or in a body of the Aalto University student union (representative council, board). Credits are not transferred on the basis of political engagement or involvement in professional associations or guilds. Credits for working in a given body may only be granted once per body and a maximum of 1 cr per term of office so that the maximum amount of credits assigned for positions of responsibility is 2 cr. Eligibility for credit transfer requires that the student has attended the meetings of the body actively (regular attendance and active participation in meetings).

Detailed instructions

Transfer of language studies

All decisions concerning transfer of language studies are made by the Student Services of the School of Science (language studies required for the degree, courses to be included in elective studies).
If the transfer concerns compulsory foreign language studies required for the bachelor’s degree, consider the following:

  • The extent of the foreign language studies required for the bachelor’s degree is 3 ECTS credits, and the studies of a language must include both a written and oral part.
  • The foreign language studies must be at proficiency levels B1-B2, as described in the CEFR guidelines (Common European Framework for Languages): https://into.aalto.fi/display/enopinnot/Compulsory+Foreign+Language
  • The studies must enable you to follow developments in your field and operate in an international environment.

Transfer of studies completed in another Aalto school

You must apply for credit transfer, if you have the right to complete two different degrees in Aalto University in two separate fields – such as Master of Science (Technology) and Master of Science (Economics and Business Administration) – and you wish to use the studies in both degrees. The procedure follows the principles of credit transfer of Aalto University and the School of Science. The grade is not converted; the original grade is used.

Credit transfer is not needed if you complete a course or minor in another Aalto school through internal mobility, or in Open University of Aalto. The studies are approved as part of your degree in your personal study plan.

A minor completed elsewhere

A minor completed in a Finnish or foreign university may be included in your degree, under certain conditions. Further information is available at https://into.aalto.fi/display/enopinnot/Minors+2017-2018, under SCI minors only for students of SCI.

4 Entry of transferred credits into student register

  • The credits transferred for a course or a study module are marked into the student register so that the original place of earning the credits is visible.
  • Studies completed in Finland are assigned a grade on a scale of 1--5, or upon the request of the student, the grade of Pass. Studies completed in the same university are marked in a consistent manner.
  • Studies completed abroad are always assigned the grade of Pass unless otherwise expressly provided in a separate decision (e.g. double degree programmes, international majors).
  • The substituted course is entered into the register with the course code and extent of the Aalto University course substituted.
  • If the original date of completion of the study attainment completed elsewhere is shown on theoriginal transcript of records submitted by the student, the original date is entered into the student register. If the date of completion is not shown on the original transcript of records, the date of completion entered into the student register is the date of the credit transfer decision.
  • Studies completed before the granting of the right to study may be entered into the register as if they had been completed on 1 September of the year in which the right to study was granted.

5 Application and appendices

  • Fill in an application form for inclusion or substitution.
  • Return the application to the planning officer of your degree programme or major with the following enclosures.
    • Official transcript of records with a stamp of the issuing university or school.
    • Course descriptions from the year the studies were completed (for example, course web page, email from the teacher).
    • A course-level study plan, which suggests which part of the degree the studies replace.
    • A position of responsibility held for a minimum of one year may be recognised in the form of transferred credits. A learning diary is enclosed with such applications. The learning diary shall describe the learning you have gained, the ways you have participated actively in the work of the administrative body, in what ways your participation may prove useful in the future (in terms of career plans and employment), how what you have learned relates to the learning outcomes of the degree. If your application concerns your activity in a student union, enclose a statement by the chairperson, describing your active participation.

6 Decision-making and notification thereof

Decision-making

  • Student Services of your major or programme check that the application meets the general requirements of credit transfer (for example, the amount of credits to be transferred does not exceed what is allowed). The extent is calculated in ECTS credits. Your application is sent to the teacher in charge or professor for approval.
  • Student Services inform you of the decision.

Decisions regarding credit transfer are made at the proposal of a relevant official. The presenting official is selected from the Student Services of the school.

Credits   transferred towards (module)

Form of credit transfer

Decision-making authority

Basic studies obligatory for all students

      
  • Substitution

Teacher-in-charge of course

Obligatory courses of major

      
  • Principally substitution
  •   
  • Inclusion, if the major studies of the student as a whole meet the learning outcomes set for them and fulfil any prerequisites set for the more advanced courses.

Professor in charge of major

Elective courses of major

      
  • Inclusion

Professor in charge of major

Obligatory and elective courses of minor

      
  • Principally substitution for obligatory courses
  • Inclusion, if the minor studies of the student as a whole meet the learning outcomes set for them and fulfil any prerequisites set for the more advanced courses.

Professor in charge of minor 
Exceptions to this are modules in other fields than technology (no owner or a   complete module taken at another institution), head of degree programme.

Elective studies

      
  • Inclusion

Bachelor's level: Professor in charge of major
Master's level: Head of degree programme

Requisite foreign language studies

      
  • Inclusion

Head of degree programme

Second national language of Finland

      
  • Substitution

Student services of degree programme

Positions  of responsibility

      
  • Inclusion

Head of degree programme

Pursuant to the Aalto University General Guideline on Credit Transfer (item 2.4.2) ‘Decisions regarding credit transfer shall be given in writing and they shall expressly state the grounds for the decision. The decision may be appealed in accordance with Section 37 of Aalto University OOS. A student dissatisfied with the decision regarding credit transfer may appeal against it either orally or in writing to the person who has made this decision. The appeal shall be made within 14 days of the receipt of notification of the decision. Students who are dissatisfied with the decision regarding the appeal may appeal the matter to the Aalto University Degree Committee within 14 days of receiving notification of the decision.’