How to start?

If you are studying at one of Aalto University's partner institutions and planning to apply for exchange (e.g. Erasmus+, Nordtek/-plus, bilateral) to Aalto University, please first contact the international office of your home university in order to discuss your eligibility, and to receive more information about exchange study possibilities offered by your home university.

When your home university has approved your participation and sent an official nomination to Aalto, we will email you the application instructions and the link to the online application form, which you must fill out and submit before the application deadline. You should apply to the Aalto school (School of Arts, Design and Architecture, School of Business, School of Chemical Engineering, School of Electrical Engineering, School of Engineering or School of Science) which your home university has an agreement with in your field of study. For more information about the agreements and their field of study, please ask your home university's international office.

ERASMUS code of Aalto University is SF ESPOO12.

We expect incoming exchange students to study full time while at Aalto and to pass the courses with good grades. Full workload at Aalto is 30 ECTS credits per semester.


Application deadlines

Application period to Aalto University takes place twice a year:

  • In the spring term, for the upcoming academic year or the autumn term
  • In the autumn term, for the following spring term


Please note that applications that arrive late or are incomplete after the deadlines will be rejected.

Application

Each School of Aalto University sets their own application and acceptance deadlines, application documents and means of publishing the acceptance results. For more information, please refer to the own pages of Aalto Schools that can be found below. Aalto University uses online application for exchange students. You are not required to send any documents by post but all the required documents should be attached to the online application form.

School specific application instructions

 School of Arts, Design and Architecture

Application instructions

All exchanges to Aalto University School of Arts, Design and Architecture (Aalto ARTS) are based on agreements between institutions. An existing agreement, in many cases with the department in concern, is the precondition for the exchange. You can check the partnerships or valid agreements from your own university's homepages or from the personnel working in the international office in your home institution. You should apply to the Aalto ARTS programme with which your home university has an agreement.

Unfortunately we do not offer any Free Mover options.


Application process

To begin with the application process, your own school will have to select you as their nominee. The international office of your home institution will send us the nomination. We expect that the nominated students can transfer the credits into their degree studies, and that their English level is sufficient in order to follow the courses in Aalto ARTS.

When starting to fill in your application for the first time you will have to register to the online system with your name and email address and create a password. Once registered, you can fill in the online application form and submit it by the deadline with all the required documents attached. After the closing date the departments will evaluate the applications.

The results of the selection process will be notified by email to the email address that you register in the application system, so please make sure the email address you register is the one you check regularly.

Please note! We ask your mobile phone number in application form. Phone numbers are needed for Aalto IT account activation, so you will need to give your phone number in international format (+ or 00 and country code).
So please check carefully the right international format for your mobile phone number.


Required documents

Once you start filling out the application please have the following documents ready, as they should be uploaded (PDF) to the online application:

  • Motivation letter (describe your educational goals and interests, tell us why you would like to study here and make specific references to the programme/courses you are applying to)
  • Portfolio (preferably as a pdf. file or an online link)
  • Transcript of Records
  • CV
  • A copy of your ID or passport
  • Study plan (bilateral exchange students) or Learning Agreement (Erasmus+ exchange students). Please refer to the Academic Catalogues 2018-20

Portfolio

Read carefully the instructions of How to make your portfolio.

Special requirements for the portfolio in Architecture and Landscape Architecture

  • Samples of your design and planning works from the school works, courses and studios
  • The portfolio should be versatile and illuminate your capability and working methods
  • Please note that some studios/teachers will review your portfolio in advance (portfolio selection for studios)

Application periods for Aalto ARTS

  • 15 March - 15 April (for autumn semester and full academic year)
  • 15 September - 15 October (for spring semester)


If you have any questions concerning the application procedure, please email in-exchange-arts@aalto.fi


 School of Business

Application instructions

After you have been accepted to the exchange program at your home university and we have received the nomination from your home university's coordinator, we will send you a link to the online application form for incoming exchange students. You will have to start the process by registering to the online system with your name and email address and creating a password. You can start and save your application, but please note you cannot submit it before you have filled out all mandatory fields and uploaded the requested documents.

Please note! We ask your mobile phone number in application form. Phone numbers are needed for Aalto IT account activation, so you will need to give your phone number in international format (+ or 00 and country code).
So please check carefully the right international format for your mobile phone number.

Required documents

Once you start filling out the application please have the following documents ready, as they should be uploaded (PDF) to the online application:

  • Copy of your ID or passport
  • Official transcript of records
  • Curriculum vitae

Later on we will also collect the information on following:

  • Learning agreement / preliminary study plan
  • Travel plan

The Learning Agreement and the travel plan have a different deadline and therefore does not have to be enclosed together with the application form.

Although we do not require any official test record of English like TOEFL or IELTS, we expect the students to be proficient in English both in writing and in communicating in the classroom in order to be able to fulfill the course assignments. We expect that the home institution verifies students’ proficiency prior to nominating them to Aalto. The minimum level we expect student to have is equivalent to IELTS 6,5 (total) or TOEFL 92 (total).

Application deadlines

  • April 30: Applications for the autumn term and for the full academic year
  • October 1: Applications for the spring term

The learning agreement / preliminary study plan and the travel plan will be asked only after the student has been accepted on exchange at Aalto University School of Business. The deadline for the documents is in the beginning of August for students coming in the autumn term and in the beginning of December for the students coming in the spring term. Students will receive a separate email with instructions and deadlines of these documents.

 Schools of Technology: School of Chemical Engineering, School of Engineering, School of Electrical Engineering, School of Science

Application instructions

The online application opens one month before the application deadline. The link to the application will be sent to nominated students only. When you have received the email with instructions and the link to our online application, please follow the procedure below.

It's important that you only fill out and submit one online application form. If there is a problem with the form or you notice that you've made a mistake when filling it out, please contact us. Do not submit a new application.

Required documents

You must attach the following documents to the online application. Please prepare them before starting to fill out the online application form.

  1. Official transcript of records in English (i.e. a list of all courses you have completed. Note: If you are a Master's student include your transcript of records for your Bachelor's degree as well.)
  2. Preliminary Study plan or Learning Agreement approved by your home institution.
    - Erasmus+ students should use the Erasmus+ Learning Agreement form provided by their home university
    - All other exchange students can use this study plan form.
  3. English language certificate: an official test certificate (e.g. IELTS, TOEFL), or a statement by an English language teacher or other professor stating that you have the required level of English skills (equivalent to at least B2 on the CEFR scale) to study in your subject area.
  4. Curriculum Vitae

Study Plan or Learning Agreement:
Please read Studies-pages before making your study plan. At least 2/3 of the courses selected must be from the same field of study. The Study Plan/Learning Agreement is preliminary and it will be accepted and checked only in the School you have applied to. It's important to write also the course codes in the Study Plan/Learning Agreement.

Application deadlines for the academic year 2019-2020

  • April 30: Applications for the full academic year or for the autumn term
  • October 15: Applications for the spring term 2020 only

In April you can apply for the next academic year or for the autumn term. In September/October you can apply only for the following spring term.

Please note that applications that arrive late or are incomplete after the deadlines will be rejected.

The admission process

 Read more

1. Contact your home university's international office for information on your university's internal admission requirements, deadlines and the application procedure. Your home university nominates the candidates for exchange to Aalto University by sending a nomination email to the Aalto School they have an agreement with.

2. Fill in the online application form and submit it by the deadline with all the required documents attached.

3. Your Learning Agreement/Study Plan will be checked only in the Aalto school that you have applied to. You may be asked to make changes in your Learning Agreement/Study Plan.

4. The electronic acceptance (or rejection) letter will be sent to you by email. With the admission decision you will receive some useful pre-arrival material. Information about the application result will be sent to you within one and a half month after the application deadline. If you have not received any information from us by that time, please contact the exchange coordinator at the Aalto school you applied to.

6. When you have received the admission letter, please inform the coordinator at your home university about the decision (follow the instructions of your home university).