Student Services of the Doctoral Programme in Science

In what matters to contact us at the Student Services?

We are here for you in any matters regarding your doctoral studies and your doctoral study right at Aalto University.

Doctoral studies, including questions like:

  • What kind of courses and attainments are ok for my doctoral degree?
  • How to get credits from summer schools, workshops, conferences?
  • How to take courses from other universities?
  • Can I change courses in my study plan?
  • How to apply for incentive scholarships? Am I eligible for the scholarship?
  • Things are not working as they should with my supervising professor and/or thesis advisor, what should I do?
  • What are the general requirements for dissertations at Aalto?
  • I’m about to finish my licentiate thesis or dissertation, what do I need to do next?

Doctoral study right, including questions like:

  • I cannot enroll to courses, what to do?
  • I forgot to enroll for the academic year, what to do?
  • I want to change my students status from full-time to part-time or vice versa
  • I have studied already four years as a full-time student, what happens now? (please remember that questions regarding your work contract are handled by the HR staff at your department)

Please remember: If you don’t know whom to contact, please contact us. If we don’t know the answer to your question, we will help you to find a person who does.

Contact information

Don’t hesitate to contact us or visit our office. You can find us from the TUAS-building, Maarintie 8, room 1161. Please find more detailed information at: Contact.

Ms. Emma Holmlund:

International matters concerning doctoral studies, pre-examination applications, development of the Doctoral Programme

Ms. Laura Öhrnberg:

All the other matters concerning doctoral studies at the departments of: Applied Physics, Mathematics and Systems Analysis, Industrial Engineering and Management

Ms. Katri Seitsonen:

All the other matters concerning doctoral studies at the departments of: Computer Science, Neuroscience and Biomedical Engineering

Dissertation awards and Get-together for doctoral students at the School of Science 20 March 2019

When: Wednesday 20 March 2019 at 8.00-10.30.
Where: Restaurant Fazer Food & Co, A Bloc, 2nd floor, Otaniementie 12 (see the map here)

Welcome to the awarding event of doctoral dissertations and to the annual Get-together for doctoral students at the School of Science! The theme of the Get-together is: Careers after graduation.

Come and find out who will receive the doctoral dissertation awards of year 2018. Enjoy breakfast brunch together with other doctoral students and listen to different stories from doctors graduated from the School of Science.

Breakfast brunch is served from 8.00 onwards and the programme starts at 8.30. Please note that the doors will be opened at 8.00. Programme is available at: https://www.aalto.fi/events/dissertation-awards-and-get-together-for-doctoral-students-at-the-school-of-science.

For breakfast orders, please sign up by 13 March: https://www.webropolsurveys.com/S/7D05A8E32237F451.par. Please note that registration is binding. We hope to see you in March!

Upcoming events, courses and lectures in spring 2019

Research Ethics Course for Doctoral Students 8 March – 8 April 2019

Time: Online course: 8 March – 8 April 2019. Workshops: Tuesday 19 March at 8-12 and Tuesday 2 April at 8-12
Place: both workshops in lecture room U8, Kandikeskus, Otakaari 1, Otaniemi.
Lecturer: Dr. Henriikka Mustajoki

Online course (2 credits) for doctoral candidates at Aalto University including two compulsory workshops. More information available at: https://into.aalto.fi/display/enuutiset/Research+Ethics+Course+for+Doctoral+Students+8.3.-8.4.2019.

Registration: Please sign up here by 28 February 2019.

Information event: InnoEnergy PhD School 12 March 2019

Time: Tuesday 12 March 2019, at 12.00 – 13.00
Place: Otaniemi, Chemistry building, lecture hall Ke2 (Kemistintie 1)

Doctoral Programme in Chemical Engineering is organizing an information event about InnoEnergy PhD School on Tuesday 12 March 2019. More information: http://www.innoenergy.com/education/phd-school/.

Questions regarding the information event: Planning officer Sirje Liukko (sirje.liukko@aalto.fi)

Seminar for doctoral students: IPR, Contracts, Dissemination and Commercialization 20 March 2019

Time: Wednesday 20 March 2019 at 13.15 -15.15
Place: Otaniemi, Otakaari 5, lecture hall Mordor (A108b)
Speakers: Legal Counsel Pia Kumpulainen, Senior Legal Counsel Maria Rehbinder, Innovation Advisor Panu Kuosmanen

More information and registration at: https://www.aalto.fi/fi/tapahtumat/seminar-for-doctoral-students-ipr-contracts-dissemination-and-commercialization (requires Aalto login)

Welcome event for new doctoral students at the School of Science 2 April 2019

Time: Tuesday 2 April 2019 at 15.15 – 17.30
Place: Otaniemi, Tuas-building, lecture room TU3 (Maarintie 8)

Doctoral Programme in Science is organizing a welcome event for new doctoral students at the School of Science on Tuesday 2 April. All new students are warmly welcome! Programme is available at: Welcome event for new doctoral students at the School of Science 2.4.2019

Registration: Please sign up here by 26 March 2019.

Towards graduation – info for doctoral students at the School of Science 9 May 2019

Time: Thursday 9 May 2019 at 16.15 – 18.00
Place: Otaniemi, Computer Science-building, lecture room T6 (Konemiehentie 2)

Doctoral Programme in Science is organizing an event “Towards graduation - info for doctoral students at the School of Science” on 9 May 2019. The event is aimed at doctoral students who are planning to start their pre-examination in the near future. The event is organized twice a year, in spring and in late autumn. Programme is available at: Towards graduation - info for doctoral students at the School of Science 9.5.2019

Registration: Please sign up here by 2 May 2019.

Lecture for doctoral students: Writing the compiling part of an article dissertation 15 May 2019

Time: Wednesday 15 May 2019 at 12.15 - 16.00
Place: Otaniemi, Tuas-building, hall TU1 (Maarintie 8)
Lecturer: Dr. Pekka Belt

The lecture provides doctoral students with an understanding of writing an article dissertation effectively once the related articles have been written. The lecture will help students in understanding the role of the separate articles and the dissertation as a whole. After the lecture, students will know what is required from an article dissertation, and how to reach the goal as efficiently as possible while maintaining high standards. Students will have a good perception of dissertation requirements and structure. More information available here.

Registration: please sign up here by 7 May 2019. 

Lecture for doctoral students: Writing scientific journal articles 16 May 2019

Time: Thursday 16 May 2019 at 8.15 - 12.00
Place: Otaniemi, Tuas-building, hall AS1 (Maarintie 8)
Lecturer: Dr. Pekka Belt

The lecture provides young researchers and doctoral students with understanding of writing scientific journal articles. The lecture will motivate students to start writing sooner. After the lecture, the student will understand what is required from a scientific article and what the related publishing processes entail. The student will know how to approach and write a scientific journal article effectively. More information available here.

Registration: please sign up here by 7 May 2019.

Language Center courses for doctoral students

More information about language and communication courses for doctoral students is available at: https://into.aalto.fi/display/enopinnot/Courses+for+doctoral+students. Please remember that Finnish language courses for international students cannot be included in your doctoral degree.

Speech Clinic for doctoral students

Speech Clinic is ideal for doctoral students wanting feedback and support when preparing for conferences and other important public speaking engagements. You´ll get support and constructive feedback from Language Centre´s communication experts. Speech Clinic is offered in English and in Finnish.

More information: Rinna Toikka, rinna.toikka@aalto.fi

PoDoCo (PostDocs in Companies) Spring 2019 application round 1 March – 15 April 2019

PoDoCo matches newly graduated doctors with companies and financially supports the collaboration projects between doctors and companies. PoDoCo program offers research grants of 6-12 months to investigate new innovative ideas boosting the strategic renewal of Finnish companies. PoDoCo program is aimed for newly graduated doctors who wish to work in companies. All young doctors who have recently completed or will soon complete their doctorate degree are welcome to join the PoDoCo Program.

More information available at: https://www.podoco.fi/news/podoco-spring-2019-application-round/

Official electronic transcripts from study register

You can order an official digitally signed transcript of records from WebOodi if you are a student at Aalto. The electronic transcript of records is a PDF document equipped with a digital signature to confirm its authenticity and integrity. The electronic transcript is a valid alternative in all situations where signed and stamped paper transcripts are used. Whatever the transaction, if the party concerned does not accept your digitally signed document, you may of course request a signed and stamped paper transcript from the Student Services of the Doctoral Programme.

Aalto University incentive scholarships for doctoral students

Remember, that Aalto University awards incentive scholarships to doctoral students. The scholarships are awarded to students who have met the conditions for receiving a scholarship beginning from 1 January 2014. The scholarship system will be continued until the end of year 2021 according to the current principles. The application has to be submitted within six months of the fulfillment of the scholarship criteria. The scholarships are not awarded backdated.

  • 500 euro scholarship for the first refereed article
  • 500 euro scholarship for completing theoretical studies
  • 2,000 euro scholarship for completing the doctoral degree

More information about scholarships: https://into.aalto.fi/display/endoctoralsci/Incentive+scholarships