Instructions for submitting the thesis in VICCA programme

  • Send the manuscript of your thesis to your thesis supervisor latest on a day mentioned in the timetable. Supervisor is always one of the teachers in ViCCA. He/She gives you the last comments and permission to submit the thesis books for evaluation.
  • Register for the presentation latest on a day mentioned in the timetable by informing the programme's study coordinator.
  • Submit three (3) bound copies of your thesis to programme be's study coordinator no later than on a day mentioned in the timetable. If you post them, the address is below:

    Anne Rautanen

    Learning Services
    Aalto University School of Art, Design and Architecture
    P.O. BOX 31000 (room M308)
    00076 AALTO
    FINLAND

  • Send the abstract (maturity essay) to the programme's study coordinator by email the same day you submit the thesis books, see the instructions below.
  • Submit a PDF version of your thesis to the Aaltodoc database. The PDF version is submitted through the eAge system, see the instructions below
  • You'll get a time to present your thesis and instructions about the presentation.



Before starting to write your thesis, read the Master's Thesis guide for students and familiarize yourself with copyright issues.

 Maturity test guidelines and form

In an MA degree the abstract of the thesis work serves as maturity test. If a student has had her school education in a language other than Finnish or Swedish, only the content of the abstract will be evaluated (not the language).

Maturity test form

 Submitting the thesis for evaluation

NOTE! When your thesis is ready, confirm from your supervisor/advisor that you can hande it for evaluation.

Checklist for submitting the thesis

  • Add an abstract to your thesis. It is recommended to use the thesis abstract form (above)
  • Submit the required number of the printed version of your work to your programme. Follow the instructions of the programme.
  • Submit a PDF version of your thesis to the database (instructions below
  • If you have submitted your thesis for evaluation after 1 August 2019 you can apply for compensation for thesis printing costs for the three required copies to the school. Maximum amount of compensation is 150 €. The compensation can be applied for after the thesis has been submitted for evaluation. The compensation will be granted only once per student. The student needs to verify the costs by handing in the receipt of the printing costs.
 How to create a PDF/A file

According to Finnish archiving practices, the file should be saved in PDF/A format. PDF/A is an ISO-standardized version of the Portable Document Format (PDF) specialized for the digital preservation of electronic documents. PDF/A differs from PDF by omitting features ill-suited to long-term archiving. Library recommends ISO-standardized versions PDF/A-1a, PDF/A-1b & PDF/A-2.

Instructions on how to convert files to PDF/A -format using the different tools

  • Microsoft Word 2010: File » Save As ---> Save as type = PDF ---> Options ---> Choose: ISO 19005-1-compliant (PDF/A)
  • PDF-XChange 4.0: Print ---> PDF-XChange 4.0 ---> Properties ---> General ---> Choose: PDF/A-1b (RGB)
  • Open Office 3.2 Writer: File ---> Export as PDF ---> Choose: PDF/A-1a

Convert the PDF file so that it is suitable for web publishing. The recommended size for the pdf/a document is under 20 Mb and for Theses including a lot of images under 100 Mb. If your document is over 100 Mb, you should resize it before saving, because readers may experience problems with opening large documents over the web. The maximum limit for documents is 500 Mb.

It is the student's responsibility to check that the PDF/A file has been correctly converted and that it is identical to the submitted thesis copies.

Naming the PDF file

You should name the file without Scandinavian letters (e.g. ä and ö) and special characters to the following format: school'sabbreviation_publishingyear_lastname_firstname.pdf, (e.g. arts_2013_meikalainen_matti.pdf).


Technical support:

  • IT Servicedesk (servicedesk@aalto.fi) is responsible for all PDF/A-conversion related issues

  • eAGE-helpdesk (eage@aalto.fi) helps if something went wrong with your eAge-submission

  • Aaltodoc-help (aaltodoc-help@aalto.fi) helps if something needs to be added or corrected in your thesis that is already in Aaltodoc

 Electronical archieving of the thesis work
  • Convert your thesis to PDF/A form. The work is archived as one document (including the abstract and  possible other attachments).
  • If you wish, you can save the cover page as a separate file (png image file format).
  • Login to eAge with Aalto user name.
  • NOTE: the information you will be asked after logging in:

    YOUR PERSONAL INFORMATION (also student number)

    STUDY INFORMATION (the degree that you are aiming at)

    META INFORMATION OF THE THESIS WORK:

    Supervisor's firstname and lastname

    Advisor's firstname and lastname, degree, employer and concact information (phone, email)

    Information if the the thesis was done on commission for a company or other external party

    KEY WORDS

    6-12 most important words or terms that describe the content of your thesis
    Assigning subject headings to your thesis


  • Fill in the form in the Thesis information sheet and click Save.
  • Add the PDF file of your thesis to the Thesis sheet.
  • You can add the image file of the cover page on the sheet Thesis cover. The cover picture will be shown in the Aaltodoc publication archive together with the metadata of your thesis.
  • Submit your thesis by clicking Submit in the Case details sheet


Technical support:

  • IT Servicedesk (servicedesk@aalto.fi) is responsible for all PDF/A-conversion related issues

  • eAGE-helpdesk (eage@aalto.fi) helps if something went wrong with your eAge-submission

  • Aaltodoc-help (aaltodoc-help@aalto.fi) helps if something needs to be added or corrected in your thesis that is already in Aaltodoc

 Thesis data in the Aaltodoc publication archive

The theses and the metadata of all theses will be archived in the Aaltodoc publication archive. The term metadata refers to the data that describes your thesis for example the title of thesis, the language, keywords and the advisor of thesis. When submitting the thesis in eAge you can give permission to publish the whole-text and/or the abstract through the Aaltodoc publication archive.

The thesis publishing date can be postponed by a maximum of one (1) year. Hence, students don’t have to publish the thesis immediately if they wish to postpone publishing for reasons related to other publications, patent applications or corporate secrets, for example. However, please note that the thesis is still a public document and it will be displayed publically. The public copy is the hardbound book that will be displayed in the Library.

If you do not grant permission for publishing, the archived PDF file will be available for anyone by request but it is not published online. The Learning Center is obliged to send the digital version to anyone who wants to read the thesis.

If you have any questions related to thesis submission or saving, please contact your study coordinator or Learning Services.

If you have any comments regarding the data of your thesis, or you wish to make corrections, please send an email to marja.malmgren@aalto.fi.

Technical support:

  • IT Servicedesk (servicedesk@aalto.fi) is responsible for all PDF/A-conversion related issues

  • eAGE-helpdesk (eage@aalto.fi) helps if something went wrong with your eAge-submission

  • Aaltodoc-help (aaltodoc-help@aalto.fi) helps if something needs to be added or corrected in your thesis that is already in Aaltodoc



Thesis presentation days


Autumn term 2019


Presentation Day 30th September 2019 (30.9) Väre L208 

  • Send the manuscript for your supervisor and register by email to study coordinator no later than 1st August 2019 (1.8)
  • Submit your thesis for evaluation no later than 30th August 2019 (30.8)
  • (Request for degree certificate submitted at the latest 1.10, graduation day 31.10.)

Presentation Day 2nd Väre F101  and 3rd December 2019 Oppimiskeskus, room Johanna 113

  • Send the manuscript for your supervisor and register  by email to study coordinator no later than 2nd October 2019 (2.10)
  • Submit your thesis for evaluation no later than 1st November 2019 (1.11)
  • (Request for degree certificate submitted at the latest 2.12, graduation day 31.12.2019 or 
  • request for degree certificate submitted at the latest 2.1 graduation day 31.1.2020.)


Spring term 2020


 Presentation day 24.2 Otakaari 1 / U406a

  • Send the manuscript for your supervisor and register by email to study coordinator no later than 10.1
  • Submit your thesis for evaluation no later than 27.1
  • (Request for degree certificate at same day 24.2, graduation ceremony 31.3.2020, after that next Graduation ceremony will be 10.6.2020)


Presentation day 18.-19.5 (18.5 Väre F102 and 19.5 Q101)

  • Send the manuscript for your supervisor and register by email to study coordinator no later than 30.3
  • Submit your thesis for evaluation no later than 20.4
  • (Request for degree certificate submitted at the latest 31.7.2020 graduation ceremony 31.8.2020)


Presentation day 15-16.6 (Väre Q201)

  • Send the manuscript for your supervisor and register by email to study coordinator no later than 17.4
  • Submit your thesis for evaluation no later than 21.5
  • (Request for degree certificate submitted at the latest 31.7.2020 graduation ceremony 31.8.2020)