Credit transfer means counting studies completed outside Aalto University towards your Aalto degree by either using them to substitute for an individual Aalto course or study module or including them in the degree, for instance, towards the electives.

You can transfer credits for studies completed, for example, at other higher education institutions, whether abroad during an exchange period, or in Finland for another degree or under the JOO flexible study scheme. Learning gained outside higher education can also be included in the degree (see Accrediation of learning demonstrated in some other manner). 

Aalto University policy on credit transfer

If you wish, you can click the link to read the full Aalto University Guideline on Credit Transfer; alternatively, you can read a summary of its key points for students below.

Points to note in credit transfers

  • Only studies reported by the student in his or her application may be considered for credit transfer. The students must themselves propose the Aalto courses they think their previous studies could substitute for.
  • Credit transfer applies only to degree studies, not to those exceeding the credits required for a degree. 
  • At least half of the credits in an Aalto University degree must be completed at Aalto.
  • All credit transfer studies are marked ‘Pass’ in the Aalto student register.

  • Applications are processed continually and as soon as possible; however, delays in turnaround are possible during busy periods.

  • The student will be informed of the credit transfer decision by email. Credit transfers are shown in the student’s transcript of records.

Application form and required supporting materials

Before submitting your application, please read through the instructions on this page.

Your credit transfer application (see ‘Submitting your application’) must be supported by the following materials:

  • Your personal study plan which includes a proposal for the courses to be substituted.
    • If you are a student of the School of Business, you should note that your credit transfer application will be rejected unless your personal study plan (HOPS) has been approved.

  • A transcript of records or certificate, equipped with either a digital signature or stamp of the issuing university/institution

  • A detailed description of the content of those studies at the time they were completed (e.g. from a study guide published at the time). For example, to claim credits for a course taken in 2018, you need to provide the course description as it was in 2018. It is not enough to include a link to the whole study guide of that year: you must include a description of the course contents in your PDF-format application. Do not include the whole study guide, only the pages containing the information relevant to your application.

  • To claim credits for a study module completed elsewhere, students must include a certificate issued by the university in question or otherwise provide adequate proof of the study module being a degree module of the university at the time. For instance, an extract from the study guide listing all the courses that may be included in the study module is considered adequate proof.

  • An explanation of the course scope in ECTS credits (unless the course was originally evaluated using ECTS credits, which are used in Finland).


Submitting your application: Bachelor and Master students

Online application form:

https://sharepoint.aalto.fi/sites/Workflow/Students/Lists/Credit%20transfer/NewForm.aspx

Please send feedback about the credit transfer process and the online forms to nintex-les@aalto.fi

Submitting your application: Doctoral students

Students of School of Arts, Design, Architecture, and School of Business:

Online application form:

https://sharepoint.aalto.fi/sites/Workflow/Students/Lists/Credit%20transfer/NewForm.aspx

NB! Due to summer holidays, there will be delays in processing the applications in July and August.

Other doctoral students apply credit transfer using pdf-forms. Please note that each school has their own application forms, so make sure to apply using the ones for your school.

Please also note that, contrary to the instructions given on the forms, as of 1 August 2018, you will not be able to request for transferred study attainments to be graded on a scale of 0–5, as all transferred studies will automatically be graded Pass on and after 1 August 2018.

Please note! As the editable PDF forms do not work on Safari or Firefox, you have to use some other browser (e.g. Chrome or Internet Explorer) to fill in the application.


 School of Chemical Engineering students

Application for credit transfer (pdf)

Submit your application to your degree programme, the planning officer for your major or to student services.

 School of Electrical Engineering students

Application for credit transfer (pdf)

Submit your application to student services.

 School of Engineering students

Submit your application to your degree programme, the planning officer for your major or to student services.

Appealing a decision

Appealing against a decision regarding credit transfer

Students dissatisfied with a decision regarding credit transfer may appeal against it either orally or in writing to the body that made the decision, provided they do so within 14 days of receiving notice of the decision.

Appealing against the outcome of an appeal concerning credit transfer

Students dissatisfied with the outcome of their appeal may appeal against the decision in writing to the Aalto University Academic Appeals Board within 14 days of receiving notice of the decision. The appeal must arrive at the university by the closing time of the Registry (15.00) on the deadline.

Academic appeals

Transfer of credits: substitution or inclusion?

Credit transfer can refer to a process where (a) studies completed elsewhere are substituted in place of an Aalto degree course, or (b) studies completed elsewhere (an individual course or study module) are otherwise included in a degree.

(a) Substitution means compensating for studies that are compulsory under the degree requirements with studies completed elsewhere or with other learning gained elsewhere. Substitution requires that the content and level of the studies or learning gained elsewhere correspond to those of the Aalto degree studies. In addition, substitution requires that the scope in credits of the studies or learning gained elsewhere corresponds to that of the Aalto degree studies.

Example: I have completed a University of Helsinki course that I believe is equivalent to an Aalto course marked as a part of my degree in my HOPS personal study plan. Based on my previously completed course, I may apply for substitution of the Aalto course.

(b) Inclusion means that studies completed or learning gained elsewhere is included in the degree as, for instance, elective studies. Although inclusion does not require correspondence of contents, the level of the included studies shall correspond to the degree requirements in force.

Example 1: I have completed a course in social policy at the University of Helsinki. I want to include this course in my degree, although it does not correspond to any of the courses required for my degree in terms of content. I may apply for the course to be included in my degree as an elective studies course.

Example 2: I have completed a basic studies in social policy at the University of Helsinki. I am thinking these might be enough to form a minor subject for my degree. I may apply for these studies to be included in my degree as a minor.

Substitution of an individual course  

  • The substituting course must meet the learning outcomes of the course it substitutes for and is generally equal or greater in scope than the latter. If the Aalto learning outcomes are met, however, the substituting course may be up to one credit less in scope than the Aalto course. Credits for the Aalto course being substituted for are entered into the student register (student information system) as transfer credits with the scope the same as indicated in the degree requirements. One may also apply for a substitution in which several courses completed elsewhere compensate for a single Aalto course. In such cases as well, the Aalto course that is being substituted for is entered into the system with the number of credits indicated in the Aalto degree requirements.

Inclusion of an individual course

  • The content of a course for inclusion cannot excessively overlap with that of other courses included in the student’s degree(s).

What code should I use for inclusion of a course in HOPS?


 School of Arts, Design and Architecture students

ABR-ARTS Studies completed abroad
FINU-ARTS Studies completed at another university
FINP-ARTS Studies completed at a polytechnic
JOI-ARTS Studies completed at a joint programme university
LC-PV A language course with varying contents that counts towards compulsory language studies (compulsory foreign language courses)

 School of Business students

ABR-BIZ Studies completed abroad
FINU-BIZ Studies completed at another university
FINP-BIZ Studies completed at a polytechnic
LC-PV A language course with varying contents that counts towards compulsory language studies (compulsory foreign language courses)
BIZ-C-AHOT Otherwise demonstrated learning
BIZ-E-AHOT Otherwise demonstrated learning

 School of Chemical Engineering students

ABR-CHEM Studies completed abroad
FINU-CHEM Studies completed at another university
FINP-CHEM Studies completed at a polytechnic
LC-PV A language course with varying contents that counts towards compulsory language studies (compulsory foreign language courses)

 School of Electrical Engineering students

ABR-ELEC Studies completed abroad
FINU-ELEC Studies completed at another university
FINP-ELEC Studies completed at a polytechnic
LC-PV A language course with varying contents that counts towards compulsory language studies (compulsory foreign language courses)

 School of Engineering students

ABR-ENG Studies completed abroad
FINU-ENG Studies completed at another university
FINP-ENG Studies completed at a polytechnic
LC-PV A language course with varying contents that counts towards compulsory language studies (compulsory foreign language courses)

 School of Science students

ABR-SCI Studies completed abroad
FINU-SCI Studies completed at another university
FINP-SCI Studies completed at a polytechnic
LC-PV A language course with varying contents that counts towards compulsory language studies (compulsory foreign language courses)

Including a minor completed elsewhere in an Aalto degree

The minor study module completed elsewhere must be sufficiently suited to your Aalto degree. Its scope in credits must be in accordance with that of the degree requirements.

You may apply for transferring credits from an outside study module to be used as a minor in your degree only if the transfer does not lead to exceeding the minimum total credits required for your degree. A minor study module that has been included in your degree through credit transfer is a permanent part of your degree; it cannot be removed from your degree later.

Which code should I use in my study plan when including a minor?


 School of Arts, Design and Architecture students

M1FINU-ARTS Minor Completed at a Finnish University

M1ABR-ARTS Minor Completed at a University Abroad

M1FINP-ARTS Minor Completed at a University of Applied Sciences

 School of Business students

M1FINU-BIZ  Minor Completed at a Finnish University

  • Under this code, list every individual course to be included using the code FINU-BIZ. Use the number of credits of the courses as originally completed.

M1ABR-BIZ Minor Completed at a University Abroad

  • Under this code, list every individual course to be included using the code ABR-BIZ. Use the number of credits of the courses as originally completed.

M1FINP-BIZ Minor Completed at a University of Applied Sciences

  •  Under this code, list every individual course to be included using the code FINP-BIZ. Use the number of credits of the courses as originally completed.
 School of Chemical Engineering students

M1FINU-CHEM Minor Completed at a Finnish University

M1ABR-CHEM Minor Completed at a University Abroad

M1FINP-CHEM Minor Completed at a University of Applied Sciences

 School of Electrical Engineering students

M1FINU-ELEC Minor Completed at a Finnish University

M1ABR-ELEC Minor Completed at a University Abroad

M1FINP-ELEC Minor Completed at a University of Applied Sciences

 School of Engineering students

M1FINU-ENG Minor Completed at a Finnish University

M1ABR-ENG Minor Completed at a University Abroad

M1FINP-ENG Minor Completed at a University of Applied Sciences

 School of Science students

M1FINU-SCI Minor Completed at a Finnish University

M1FINP-SCI Minor Completed at a University of Applied Sciences

Credit transfer of studies completed in another Aalto school

Studies completed in a different Aalto degree programme may usually be counted towards the student’s degree without a credit transfer procedure.

Studies are counted towards the degree without a credit transfer procedure in accordance with an approved personal study plan (HOPS) in cases where the student:

  • completes individual courses or a minor at another Aalto University school or unit (e.g. at Aalto University Open University, or with a right to study permitting internal student mobility)
  • changes to a different study option or degree programme within the field of technology before finishing his or her bachelor's degree
  • changes to a different study option or degree programme within the field of technology through an entrance examination.

Prior studies are counted towards the Aalto University degree through a credit transfer procedure in cases where the student:

  • has been admitted as a transfer student from a different field of education at Aalto University (credit transfer is required because the studies lead to a different degree)
  • has already completed a degree at Aalto University and is now pursuing another (e.g. has a prior Bachelor of Science (Economics and Business Administration) degree and is pursuing a Bachelor of Science (Technology) degree; Bachelor of Science (Technology)-> Bachelor of Science (Technology) degree)
  • is simultaneously pursuing two different degrees at Aalto University (e.g. an MSc (Tech) and an MSc (Econ. & Bus. Admin) degree).

When transferring credits for courses that are already in the Aalto University student register, the transfer credits are not entered into the system a second time with the same course code, but counted towards another appropriate course in the degree.

Open University studies

Studies completed at Aalto University Open University appear on both the Aalto University and Open University transcript of records. The studies are automatically a part of the student’s degree if they appear on the student’s approved personal study plan (HOPS). 









Credit transfer for previously completed language studies

 Credit transfer for previously completed language studies

General  
  • Transfer of credits for language studies in the Bachelor of Arts or Master of Arts in art and design (mother tongue, second national language of Finland, foreign languages) are handled in the Study Services in Arabia.
  • Applications are handled during the Aalto academic year, i.e. from the start of the evaluation period of the autumn term until the end of the evaluation period of the spring term; no applications are processed in July.
  • Students are recommended to submit their credit transfer applications as soon as possible after the start of their studies.
  • Students who have not submitted their applications at the start of their studies and plan to graduate in December must submit their applications for credit transfer by the end of September.
  •  Students planning to graduate in May must submit their credit transfer applications by the end of January.

Principles of credit transfer for language studies at the School of Art, Design and Architecture in BA studies

Credits for the following studies completed elsewhere may be transferred as substitutes for degree requirements in language and communication studies:

1. Studies of a corresponding standard and content in a foreign language, second national language or native language completed at another Finnish university.

2. Studies of a corresponding standard and content in a foreign language, second national language or native language completed as part of a degree programme or as part of studies at a university of applied sciences.

3. Language studies of a standard corresponding to university degree requirements completed at an open university or a summer university.

4. A university degree completed in a foreign country will substitute for reading comprehension and oral skills studies with the condition that the language the degree is completed in is the country’s official language (e.g. a degree completed in Germany will substitute for German language studies).

5. Other instances, such as applications for inclusion of basic and subject studies based courses in foreign languages will be processed case by case.

Principles of credit transfer for language studies at the School of Art, Design and Architecture in MA studies

Credits for the following studies completed elsewhere may be transferred as substitutes for degree requirements in language and communication studies:

1. Studies of a corresponding standard and content in a foreign language, second national language or native language completed at another Finnish university (students with Swedish/Finnish as schooling language).

2. Studies of a corresponding standard and content in a foreign language, second national language or native language completed as part of a degree programme or as part of studies at a university of applied sciences (students with Swedish/Finnish as schooling language).

3. Language studies of a standard corresponding to university degree requirements completed at an open university or a summer university.

4. A university degree completed in a foreign country will substitute for reading comprehension and oral skills studies with the condition that the language the degree is completed in is the country’s official language (e.g. a degree completed in Germany will substitute for German language studies) (students with Swedish/Finnish as schooling language).

5. Language courses in previous university-level studies abroad or in Finland.

6. Other cases, such as applications for inclusion of basic and subject studies in foreign languages will be processed case by case.


Recommendations by the School of Art, Design and Architecture on transfer of credits in language studies
Even if a student has received a transfer of credits for studies in a foreign language, the school recommends that the student complete courses in academic oral and written communication as part of their master’s studies in order to strengthen their skills in academic communication. For foreign students Finnish and Swedish courses are recommended.

Determining correspondence in scope of studies
The scope of the studies from which credits are transferred may differ slightly from the scope at our school, which means that the scope of previous studies need not be equal to the number of credits required. The minimum scope for previous studies in a foreign language is 3 credits. When processing applications for transfer of credits for studies in a second national language, the student’s oral and written skills are of more importance than the corresponding scope of credits.

Instructions to students

The student fills in the application for credit transfer, which is available on the Into website and at the ARTS Student Services office.

The application must be supplemented with certified copies of the transcript of records and degree certificate as well as a sufficiently detailed account of the contents of the completed study attainments, for instance a copy of the course description from the study guide. 

The student submits the application to the Student Services office at Arabia campus.

Should the student have further questions on the transfer of credits for language studies, s/he may contact the Student services kieliopinnot-arts@aalto.fi or the teacher in charge of the language in question (firstname.lastname@aalto.fi)

  • English: Anya Siddiqi
  • Spanish: Carmen Rodellas
  • Japanese: Junichiro Okura
  • Chinese: Jinhua Cheng
  • French: Nina Korimo-Girod
  • Swedish: (as a second or foreign language) Hanna Husu
  • Swedish (as the language of basic education/mother tongue): Eva Lönnholm
  • German: Pauli Kudel
  • Finnish as a foreign language: Inkeri Lehtimaja
  • Finnish as the language of basic education / mother tongue: Sonja Kniivilä
  • Russian: Maria Nikiforow
  • Communication: Eeva-Leena Aittoniemi

Transfer of credits is not possible in following cases:

  • Certificates or examinations that measure an individual’s proficiency in general language whether completed abroad (e.g. DALF, IELTS, TOEFL, Cambridge) or in Finland (Public Administration Language Certificate, National Certificate of Language Proficiency) cannot substitute for credits. A student must demonstrate their language skills in language tests.
  • Language and communication studies completed in upper secondary school cannot substitute for studies at the university.