Enrollment for the academic year

 Annual enrollment: Dates and instructions

Enrolment as an attending student

You have to enrol as either attending or non-attending each academic year. Only those enrolled as attending students may complete studies and graduate.


 Instructions for new bachelor's students

After accepting an offer of admission, you have to remember to enrol each academic year as either an attending or a non-attending student.

To enrol as an attending student at Aalto University after accepting your offer of admission, go to the Oili service of Studyinfo and pay the membership fee of the Aalto University student union (AYY). If you wish to join the student association of your field of study (guild or subject-specific association), also pay any related membership fees.

If you are unable to accept the offer of admission electronically in Studyinfo and/or enrol as attending in the Oili service, contact your school or send an e-mail to studentservices@aalto.fi.

Due to additional regulations attached to tuition fees, all first year students liable to tuition fees must register manually with the student services. You need a receipt for the payment of your student union (AYY) membership fee and, where applicable, your tuition fees will also need to be fully received by the university before enrolment is possible. Contact your school’s student service desk or studentservices@aalto.fi for registration.

To ensure you do not miss any orientation sessions or tutor groups, you should enrol no later than 30 July 2019 and sooner if possible. Enrolling as attending is also a precondition for using any Aalto services, getting a student number, and registering for courses.

Enrolling as non-attending in the first year of studies is possible only for the reasons permissible by law: active service in accordance with the Conscription Act (1438/2007), the Non-Military Service Act (1446/2007) or the Women's Voluntary Military Service Act (194/1995); maternity, paternity or parental leave, or a medical condition (illness or injury). If you accepted an offer of admission in the academic year 2018 but enrolled as a non-attending student at the time, you should enrol for the next academic year on WebOodi.

All degree students must enrol as either attending or non-attending each academic year. If you do not enrol as either attending or non-attending by the end of the enrolment period (no later than 6 September 2019), you will forfeit your right to study.

 Instructions for new master's students

After accepting an offer of admission, you have to remember to enrol each academic year as either an attending or a non-attending student.

To enrol as an attending student at Aalto University after accepting your offer of admission, go to the Oili service of Studyinfo and pay the membership fee of the Aalto University student union (AYY). If you wish to join the student association of your field of study (guild or subject-specific association), also pay any related membership fees.

The enrolment period begins on 2 May 2019. Online enrolment is possible until 30 July 2019. If you cannot enrol online, submit a receipt of your payment of the student union (AYY) membership fee (use the general reference number) to your school. Please note that the receipt must include your name either as the payer or in the message field, and the bank-issued transaction identification number. Receipts with no name or identification number will not be accepted.

If you pay the membership fee outside Finland, please be prepared to pay foreign transaction charges. The AYY membership fee must be paid in the exact amount (€119).

Due to additional regulations attached to tuition fees, all first year students liable to tuition fees must register manually with the student services. You need a receipt for the payment of your student union (AYY) membership fee and, where applicable, your tuition fees will also need to be fully received by the university before enrolment is possible. Contact your school’s student service desk or studentservices@aalto.fi for registration.

To ensure you do not miss any orientation sessions or tutor groups, you should enrol no later than 30 July 2019 and sooner if possible. Enrolling as an attending student is also a precondition for using any Aalto services, getting a student number, and registering for courses.

Enrolling as non-attending in the first year of studies is possible only for the reasons permissible by law: active service in accordance with the Conscription Act (1438/2007), the Non-Military Service Act (1446/2007) or the Women's Voluntary Military Service Act (194/1995); maternity, paternity or parental leave, or a medical condition. If you accepted an offer of admission in the academic year 2018 but enrolled as a non-attending student at the time, you should enrol for the next academic year on WebOodi.

All degree students must enrol as either attending or non-attending each academic year. If you do not enrol as either attending or non-attending by the end of the enrolment period (no later than 6 September 2019), you will forfeit your right to study.

 Instructions for continuing students

The instructions below apply to you if you:

  • are a second-year student or further along in your Aalto degree
  • accepted an offer of admission in the academic year 2018 and enrolled as a non-attending student for the first year, or
  • are a transfer student at Aalto University.

If you have previous studies at Aalto University, but have gained admission to a different degree programme as of 1 August 2019, please follow the instructions for new bachelor’s and master’s students.

Enrol as an attending student on WebOodi 2 May–6 September 2019. Pay the student union (AYY) membership fee and any voluntary student association fees with your Finnish online banking user ID or a credit/debit card supported by the service. This way, both your payment and enrolment will be registered in the student information system.

If you are or will be absent from studies due to military or non-military service in compliance with Finnish law or maternity, paternity or parental leave, it is recommendable to enrol as non-attending. Absences due to previously mentioned reasons are excluded from the duration of studies, if you have enrolled as a non-attending student for the terms in question. For more information, see Permissible duration of studies.

Please note that you can graduate only as an attending student. Graduating as a non-attending student is not possible, even if you have completed all the requisite studies earlier.

All degree students must enrol as either attending or non-attending each academic year. If you do not enrol as either attending or non-attending by the end of the enrolment period (no later than 6 September 2019), you will forfeit your right to study.

How do I enrol without a Finnish online banking user ID?

If you do not have an online banking user ID or accepted credit/debit cards, you can print out a personal bank transfer form from WebOodi to make your payment. Please note that for your enrolment to take effect you have to submit a receipt of your payment to the student service desk during the enrolment period.

The bank-issued transaction identification number (archive number, arkistointitunnus) must be visible on the receipt. You can submit the receipt by email or paper mail, or by bringing it to the student service desk in person. If you use email or paper mail, please remember to include your name and student number.

How do I enrol without a WebOodi login?

If you do not have a WebOodi login, you can pay the membership fee into the following bank account:

Handelsbanken 313110-01177934
IBAN FI7831311001177934
BIC/SWIFT HANDFIHH
Name of recipient: AALTO-YLIOPISTON YLIOPPILASKUNTA
Reference number: 800 132 (bachelor’s or master’s degree students), or your own student number

If you have a student number and you remember it, you can use it as a reference number. If not, use the general reference number.

Membership fee for bachelor’s or master’s degree students (required, includes fee for Finnish Student Health Service (FSHS): the entire academic year €119 (autumn term only: €58, spring term only: €61)

Make sure that the reference number and amount payable are exact. The amounts cannot be rounded up or down, as the fees are identified by their amount.

Please note that for your enrolment to take effect you have to submit a receipt of your payment to the student service desk during the enrolment period.

The bank-issued transaction identification (archive number, arkistointitunnus) number must be visible on the receipt. You can submit the receipt by email or paper mail, or by bringing it to the student service desk in person. If you use email or paper mail, please remember to include your name and student number.

How do I enrol for the next academic year if I have a tuition fee liability?

Invoiced continuing students liable to tuition fees with either 50% Aalto Scholarship or no Aalto scholarship must register manually with the student services. You need a receipt for the payment of your student union (AYY) membership fee and your tuition fees will also need to be fully received by the university before registration is possible. Contact your school’s student service desk or studentservices@aalto.fi for registration.

Continuing students liable to tuition fees with either 100% Aalto Scholarship or exemption on the basis of residence permit (valid on or beyond 1 August 2019) can enrol online via WebOodi. Pay the student union (AYY) membership fee and any voluntary student association fees with your Finnish online banking user ID or a credit/debit card supported by the service. This way, both your payment and enrolment will be registered in the student information system.

Please note that if the residence permit you have presented earlier in order to be exempted from the tuition fees expires before 1 August 2019, you need to present a copy of a valid residence permit for the new academic year. In this case, online enrolment is not an option. In addition to the valid residence permit, you need a receipt for the payment of your student union (AYY) membership fee. You can email copies of the documents to the student service desk for registration.

 Instructions for doctoral students

New doctoral students follow the instructions given by their doctoral program.

Continuing doctoral students enrol as attending on WebOodi 2 May – 6 September 2019. If you cannot enrol on WebOodi, email the student service desk of your school.

From academic year 2019-2020 onwards, personal information of those doctoral students who enrol as attending is transferred to Aalto Current Research Information System (ACRIS).

All degree students must enrol as either attending or non-attending each academic year. If you do not enrol as either attending or non-attending by the end of the enrolment period (no later than 6 September 2019), you will forfeit your right to study.

For doctoral students, joining the student union is voluntary. To join, pay the voluntary student union membership fee, primarily on WebOodi or otherwise with the following payment details:

Handelsbanken 313110-01177934
IBAN: FI7831311001177934
BIC/SWIFT: HANDFIHH
Name of recipient: AALTO-YLIOPISTON YLIOPPILASKUNTA
Reference number: 900 113 (licentiate or doctoral students), or your own student number

If you have a student number and you remember it, you can use it as a reference number. If not, use the general reference number.

Membership fee for doctoral students (voluntary): the entire academic year €42 (autumn term only €20,  spring term €22)

Make sure that the reference number and amount payable are exact. The amounts cannot be rounded up or down, as the fees are identified by their amount.

Enrolment as a non-attending student

You must enrol either as attending or non-attending each academic year. Only those enrolled as attending students may complete studies. If you enrol as a non-attending student, you cannot complete studies during your time of non-attendance.

 Instructions for enrolment as a non-attending student

It is recommendable to enrol as a non-attending student if you do not plan to complete any studies during the time in question. Please note, however, that your right to study is valid for only a definite period of time. This means that you can only enrol as a non-attending student for a certain amount of terms without it having an effect on the time you have left to complete your degree. The maximum duration of studies is defined in different ways depending on the reason for absence. For more information, see Permissible duration of studies.

All degree students must enrol as either attending or non-attending each academic year. If you do not enrol as either attending or non-attending by the end of the enrolment period (no later than 6 September 2019), you will forfeit your right to study.

Enrolment as a non-attending student in the first academic year

In your first year of studies you can enrol as a non-attending student only for reasons referred to in the Universities Act (Yliopistolaki 558/2009, Section 39), that is, if you are:

  • in active service referred to in accordance with the Conscription Act (1438/2007), the Non-Military Service Act (1446/2007) or the Act on Voluntary Military Service for Women (194/1995);
  • on maternity, paternity or parental leave; or
  • unable to start your studies due to a medical condition.

Please note that the possibility to enrol as non-attending in the first year of studies for reasons of active service is valid only for service performed in Finland.

Submit your application for non-attending status to the student service desk of your own school. Include the relevant attachment(s) verifying the reason for your non-attendance:

  • Your military induction order or certificate of military service
  • A certificate from Kela (the Social Insurance Institution of Finland) showing the funding period for your maternity, paternity or parental leave, or a medical certificate of pregnancy
  • A Kela decision granting a Sickness Allowance, or
  • A medical certificate certifying your inability to start studies due to personal illness or injury.

If you are going to perform military or non-military service, you can submit your application and appendices also as an e-mail attachment. Otherwise, send your application by paper mail or deliver it in person.

Submit the application and attachment(s) no later than 30 July 2019, or sooner if possible, in order to allow enough time to process them by the end of the enrolment period. If your application to enrol as a non-attending student is rejected, you will receive notice of the matter and instructions on how to enrol as an attending student.

If you have reasons specified in the law for enrolling as non-attending during your first year of studies and they are in effect between 1 August 2019 and 31 July 2020, you may enrol as non-attending for the entire academic year. Please note, however, that non-attending status may affect the amount of time you have remaining to complete a degree:

  • The time you have left to complete a degree is unaffected if the reasons for your non-attending status are military or non-military service, or maternity, paternity or parental leave, and they are effective during both autumn and spring term.
  • However, if a reason mentioned above is valid only during one term, but you are absent for two terms, the other term reduces the permissible terms of non-attendance.
  • If you are non-attending due to a medical condition, your time of absence begins to immediately reduce the permissible terms of non-attendance, whether you are absent for one or two terms.

Enrolment as a non-attending student after the first academic year

Enrolment as a non-attending student after the first year can be done on WebOodi from 2 May to 6 September 2019. If you do not have an Aalto IT account, you can enrol as non-attending by sending an email to your student service desk. Contact your school’s student service desk also if you have a tuition fee liability and you wish to enrol as non-attending.

Permissible duration of studies

The right to study is valid for only a definite period of time. This means that you can only enrol as a non-attending student for a certain amount of terms without it having an effect on the time you have left to complete your degree. The maximum duration of studies is defined in different ways depending on the reason for absence.

 How is the permissible duration of studies defined

According to section 40 of the Universities Act (Yliopistolaki 558/2009), the normative duration of studies for a bachelor’s degree is three (3) academic years and for a master’s degree two (2) academic years. However, under section 41 of the Universities Act, students have the right to complete their degrees in a time exceeding the normative duration of studies by a maximum of two years (totalling seven years (7) altogether). The time to complete a master’s degree by itself may exceed the normative duration by no more than two years (four years (4) altogether).

Absences due to time spent

  • on maternity, paternity or parental leave, or
  • in active service under the Conscription Act (1438/2007), the Non-Military Service Act (1446/2007) or the Act on Voluntary Military Service for Women (194/1995)

are excluded from the duration of studies.

Note that the amount of time you have remaining to complete a degree may be extended based on the previously mentioned reasons only if you have enrolled as non-attending for the terms in question.

Similarly, students may have other periods of absence up to a maximum of two academic terms (four in the case of students who began studies before 1 August 2015) without diminishing the time they have left to complete a degree if they have enrolled as non-attending in an appropriate manner. Any additional enrolment as non-attending after this will, however, be reduced from the time left to complete a degree.

Medical conditions are valid reasons for enrolling as non-attending during the first year of studies. While medical conditions are valid reasons for enrolling as non-attending in the first year, any resulting periods of non-attendance reduce the permissible terms of non-attendance. This means that if you are unable to begin or complete studies due to a medical condition, you may enrol as non-attending for up to two terms without this causing a reduction in the time you have remaining to complete a degree. Medical conditions are, however, valid grounds for applying for an extension to your right to study.

You may apply for an extension if you do not have enough time to complete your degree within the given duration of studies.

Changing your enrolment information during the academic year

The enrolment period for the 2019–2020 academic year is from 2 May 2019 to 6 September 2019. Enrolment as attending or as non-attending should be made for the entire academic year. There is however, a separate enrolment period for spring term, during which time you can change your enrolment status, if necessary.

The enrolment period for spring term 2020 is from 25 November 2019 to 10 January 2020.

 Instructions for changing the enrolment information

Outside of enrolment periods, non-attending may be changed to attending status, but attending may not be changed to non-attending status. Enrolling or making a change to your enrolment status outside of the enrolment periods can only be done at the student service desk for your school.

If you have a tuition fee liability and you wish to change your enrolment status during the academic year, you should always contact the student service desk for your school.

Changing your enrolment status during the first year of studies

If you enrolled as non-attending for the whole academic year but you want to have non-attending status for the autumn term only, you must change your spring term 2020 enrolment status to attending at your school’s student service desk during the enrolment period for spring term. For this purpose you will need a receipt of your payment of the Aalto student union (AYY) membership fee (with a general reference number appearing on the receipt).

If you enrolled as attending for the whole academic year, but you want to be non-attending for spring term 2020 only, you must change your spring term 2020 enrolment status to non-attending during the enrolment period for spring term by sending a non-attending status form with attachment(s) to your school’s student service desk. You may apply for a refund of your student union membership fee for spring term.

Changing your enrolment status after the first year of studies

You may change non-attending status to attending status on WebOodi during the enrolment period.

Attending status may be changed to non-attending status at your school’s student services desk during the enrolment period. You may apply to the student union for a refund of your student union membership fee.

Losing your right to study for failing to enrol for the academic year

Enrolling as attending or non-attending for the academic year is compulsory for all degree students. If you have not enrolled as attending or tai non-attending by the end of the enrolment period (no later than 6 September 2019), you will forfeit your right to study (Universities Act (558/2009), sections 39 and 43). Students who fail to enrol are not entitled to complete studies.

Application for readmission

Academic calendar

 Term and period dates

Autumn term 2019

Teaching and evaluation periods

Time                   

Week numbers

First evaluation period; orientation

2 Sep – 6 Sep 2019

36

Period I and evaluation week

9 Sep – 25 Oct 2019

37–43

Period II and evaluation week

28 Oct – 13 Dec 2019

44–50

Second evaluation period    

16 Dec – 3 Jan 2020

51–1

Spring term 2020

Teaching and evaluation periods

Time                   

Week numbers

Period III and evaluation week

7 Jan 2020 – 21 Feb 2020

2–8

Period IV and evaluation week

24 Feb – 10 Apr 2020

9–15

Period V: multimodal period**

13 Apr – 29 May 2020

16–22

Summer courses are subject to separate guidelines.


**Multimodal periods are periods in which diverse forms of teaching are implemented, for example:

  • Six weeks of teaching, including an evaluation of learning
  • Intensive studies of varying lengths
  • A project course, beginning as contact teaching and continuing as a summer project

Academic calendar 2020-2021

Autumn term 2020

Teaching and evaluation periods
Evaluation week is always the final week of the period.
TimeWeek numbers
First evaluation period; orientation31 Aug – 4 Sep 202036
Period I and evaluation week7 Sep – 23 Oct 202037–43
Period II and evaluation week26 Oct – 11 Dec 202044–50
Second evaluation period14-18 Dec 2020 51

Spring term 2021

Teaching and evaluation periodsTimeWeek numbers
Period III and evaluation week11 Jan – 26 Feb 20212–8
Period IV and evaluation week1 Mar – 16 Apr 20219–15
Period V: multimodal period in which diverse forms of teaching are implemented, for example:
  • Six weeks of teaching, including an evaluation of learning
  • Intensive studies of varying lengths
  • A project course, beginning as contact teaching and continuing as a summer project
  • Summer schools
19 Apr – 4 Jun 202116–22
Summer courses are subject to separate guidelines.

Academic calendar 2018-2019


 Autumn term 2018

Teaching and evaluation periods
Evaluation week is always the final week of the period.

Time                   

Week numbers

Summer teaching period

1 Jun – 31 Aug 2018

22–35

First evaluation period; orientation

3–7 Sep 2018

36

Period I and evaluation week

10 Sep – 26 Oct 2018

37–43

Period II and evaluation week

29 Oct – 14 Dec 2018

44–50

Second evaluation period (for retake exams)

17 Dec 2018 – 4 Jan 2019

51–1

 Spring term 2019

Teaching and evaluation periods

Time                   

Week numbers

Period III and evaluation week

7 Jan – 22 Feb 2019

2–8

Period IV and evaluation week

25 Feb – 12 Apr 2019

9–15

Period V: multimodal period**

15 Apr – 31 May 2019

16–22

Summer courses are subject to separate guidelines.

**Multimodal periods are periods in which diverse forms of teaching are implemented, for example:

  • Six weeks of teaching, including an evaluation of learning
  • Intensive studies of varying lengths
  • A project course, beginning as contact teaching and continuing as a summer project

Course Registration Times

  • Always check the registration time in WebOodi.
  • Registration for courses will start no later than 28 days before the start of the teaching period and close EITHER 7 days before or after the beginning of the period. Check which dates your courses use.


Academic year 2018 - 2019 periods

Course enrollment
StartsEnds
Autumn termIntro and orientation31.7.20198.9.2019
I period12.8.201916.9.2019
II period30.9.20194.11.2019
Spring termIII period10.12.201914.1.2020
IV period27.1.20202.3.2020
V period16.3.202020.4.2020

Study related application times

Application times for courses and minors at Aalto University: Instructions for applying

Application times for exchange: Exchange studies

Application times for JOO-studies: Varies by universities: Cross-school & cross-university studies

Graduation Key Dates

Please see graduation dates from Graduation page.

ARTS grant application deadlines

Annual application deadlines are 31 March, 9 September, and 13 December at 3 pm.

In case the deadline is on Saturday or Sunday the applications should be submitted by the next weekday at 3 pm.

See grants and awards under specific departments


 Department of Architecture

Arkkitehtuurin stipendit 2018 – hakuilmoitus / Architecture scholarsip funds 2018 - announcement

Hakuilmoitus 2018 / Announcement 2018

Arkkitehtuurin laitoksen stipendien haku on auki - haettavana ovat kolmen eri rahaston stipendit:
Application time is open - the scholarships of three different funds are available as following

  1. 1. Annikki Paasikiven stipendin hakulomake / Annikki Paasikivi scholarship application form (for the students of the Department of Architecture (architecture, landscape architecture and CS architecture)
  • 2. Väinö Vähäkallion stipendin hakulomake (syyslukukauden 2013 aikana, tai sen jälkeen valmistuneet arkkitehdit/maisema-arkkitehdit) / Väinö Vähäkallio scholarship application form (architects, landscape architects, CS Architects graduated in the autumn term of 2013, or afterwards)
  •  
  • 3. Arkkitehtien matka-apurahaston stipendin hakulomake  (syyslukukauden 2015 aikana, tai sen jälkeen valmistuneet) arkkitehdit/maisema-arkkitehdit) / Application form architects' travel fund scholarships (architects, landscape architects, CS Architects for the graduates in the autumn term of 2015 or afterwards.

Hakemukset palautetaan liitteineen viimeistään, 5.9.2018 osoitteella / Applications with attachments should be deliver at the latest on 5.9.2018 to:

Aalto-yliopiston Taiteiden ja suunnittelun korkeakoulu
Arkkitehtuurin laitos, Väre
Sanna Tekonen
Otaniementie 14, 02150 Espoo
PL 31000

Hakemuksia ei oteta vastaan sähköisessä muodossa / Applications will not be received electronically

 Department of Design

Design Club Grant

Apply 15.01. - 07.05.2018

Design Club scholarship aims to support projects that create new business opportunities in arts and design. This includes e.g. new innovations, product and service developments which promote the importance of art and design in business or have a wider impact on our society.

Design Club is a business network for companies led by the Design Museum Helsinki in cooperation with Aalto University School of Arts, Design and Architecture. Scholarship is an essential part of its activities. Design Club will actively follow the supported projects and invite the awarded students to participate to its meetings and events.

Scholarship Criteria

Unique – outstanding solutions, service or product development

Implementation – utilisation of art and design in business or public services

Scalability – potential in business or society

Application documents are: 

• Application (DC Scholarship Application Form EN.pdf)

• In-depth project plan (incl. timetable)

• Budget

• Study transcript

• CV (max 1 page A4)

The foundation will award maximum of 10 000 euros to one or more projects. Scholarship jury includes members from Aalto ARTS Foundation, Design Museum and Design Club.


All applicants are also requested to include information on whether the project represented in the application is related to the applicant’s studies or a separate project. The foundation will award maximum of 10 000 euros to one or more projects. Scholarship jury includes members from Aalto ARTS Foundation, Design Museum and Design Club.


Please send your singed application and all other required documents by 07.05.2018 at 3 pm to minna.latva-salo@aalto.fi (pdf format). (Ja poistetaan tästäkin postituksen mahdollisuus)



Department of Design grants

General information:

• PURPOSE: Department of Design gives grants to facilitate research, art, creative practice and learning dealing with design. Priority is given to enable participation to peer reviewed research and artistic events and forums for publishing the outcomes.

• WHO CAN APPLY: The grants are meant for the students and hourly paid teachers of the department and for teams having a member from the previously mentioned groups.

• ELIGIBLE EXPENSES: The grants are meant for research and creative practice related expenses such as but not limited to travel, materials, registration fees, or language (translation, transcription, proofreading) services. Grants cannot be used for staff salary payments or as student scholarship.

• HOW TO APPLY: The applicants should complete an application from link:

https://link.webropolsurveys.com/S/2A74A09199A6F537

and add there requested attachments. You will not receive a confirmation e-mail after sending the application.


GRANTS DECISIONS: We will send your result by e-mail within few months after the application deadline.

• EVALUATION CRITERIA: Those applications that meet eligibility criteria will be evaluated and ranked based on their quality. Grants will be awarded following this rank order based on the availability of funding allocated for the specific application round.


Specific terms:

• If you are a Bachelor or Master student, please indicate in your application weather the project is related to your studies of which you will get study credits. Please negotiate with and get confirmation from your program head if your project could be credited prior to making application.

• By applying for a grant, you give permission to the Department of Design to publish your name and project information on the departmental webpage and other public media as necessary.

• The grant process from the application deadline to announcement of the results takes maximum two months. Applicants cannot apply for the same expense items more than once.

• Grant decisions are final and will not be commented.

• Grants are offered four times annually. Application deadlines are 15.02, 15.05, 15.08, and 15.11.

• If not otherwise agreed, the grants will be paid against receipts (see reporting requirements below). 

• The total amount of funds granted is decided annually.


Reporting requirements:

By accepting the grant, the applicant agrees to meet the following reporting requirements:

• A report has to be submitted to grants-design@aalto.fi no later than one month after the grant has been used.

• The report should consist of 5-10 sentences summarizing how the grant has been used including all main information related to the use of the grant (e.g. name of the conference, location of the exhibition, outcomes, etc.)

• The report should include 2-3 good quality photos documenting activities and work related to the use of the grant with additional text as relevant (e.g. the credentials of the photographer, the use rights, etc.). The photos will be archived in the Department of Design and it is the applicant’s responsibility to make sure the use rights allow the Department to use them for relevant purposes.

• The report should also include the original receipts for each expense item related to the grant.

• The report shall be submitted to: grants-design@aalto.fi

 Department of Art

Department of Art Research and Artistic Activities and Express Grants for BA and MA Students

The Department of Art gives grants to facilitate research, artistic and creative practices consistent with the aims and goals of the Department. Priority is given to enable participation in peer- reviewed research and artistic events and forums, and for publishing the outcomes of students’ work. The grants are meant for bachelor and master students, and teams of students from the Department of Art, for expenses such as travel, materials, registration fees, or translation services. No working grants for applicants are allowed. Grants may, however, be used to pay for services from companies. Grants may not be used for thesis production or publication, nor for any related activities normally paid for from programs (ViCCA, Art Education or NoVA, for example).

Grants application and decisions are made four times per year. Students who have received a grant may apply for additional grants only after having submitted a final report.

The application must be made in English and include the following: 1. A completed application form

2. A written narrative/description (no more than one A4 page) of the aims and goals, including the relationship to your studies or thesis and how the grant helps you complete 55 cr (or more) per year (please discuss this in advance with

your program head). When applying for an exhibition or presentation at a conference, there must be a detailed description including the venue, and a statement of the significance of the project for the Department, and letter of acceptance.

3. An accurate overall budget and a budget plan

4. A letter of recommendation from a full time faculty member from the Department of Art.

5. Additional materials: Documentation/notification and if you have been accepted to present your work at a conference

or symposium; Letter of invitation if you have been invited to give a talk or present your artwork, etc.

All application materials shall be addressed to Members of the Executive Committee of the Department of Art, and submitted

digitally to the assistant controller: tommi.paunikoski@aalto.fi


The deadline for the submission of grant applications are 31.1., 30.4., 30.9. and 30.11.2018

Applications with any missing or incomplete documents, or submitted beyond the deadline, will not be considered. Other important things to consider:

You should apply for other funding sources, including ARTS Grants, prior to this application and include any funds awarded in your application.

By applying a grant you give a permission to publish and promote your project and include your name in various documents and venues

The grant process may take some time and decisions are final and will not be reconsidered.

If not otherwise agreed, the grants will be paid against receipts. Grants can be paid in advance, but original receipts are required. If receipts are not given or acceptable, you will have to reimburse the Department.

Grants range in the funding awarded, and the total amount of available funding in the Department of Art is determined each year.

Reporting

The grant has to be reported no later than 30 days following the use of the funds. The report should be 2-3 pages,

written in English, and submitted digitally to assistant controller Tommi Paunikoski via email: tommi.paunikoski@aalto.fi The report must include:

1. A description of the main activities and outcomes of the funding;

2. an assessment of the impact; and all documentation surrounding the activities (copy of conference proceeding; high-

quality photos of exhibition; documentation of event; letter of publication; etc

3. All original receipts.


Department of Art Research Grants for Doctoral Students

The Department of Art (DoA) gives research grants to doctoral students studying the DoA to facilitate research

presentations and publications, and significant artistic practices that are consistent with the aims and goals of the Department. Priority is given to enable participation in presenting peer- reviewed research and artistic work in various forums, such as international conferences, and for publishing the outcomes of doctoral students’ work The grants are meant for expenses such as travel, lodging, materials, registration fees, or translation services but does not include per diem. No working grants for applicants are allowed and grants will not be given to attend conferences or workshops without specific invitations or acceptance of peer-reviewed work.

All students must apply for other sources of funding (ex: ARTS grant) prior to application for the DoA grant, or in conjunction with the application. If other sources of funding are obtained, the DoA grant will either be canceled or the costs invoiced to the recipient and paid back to the DoA.

Grants application and decisions are made four times per year. Students who have received a grant may apply for additional grants only after having submitted a final report.

The application must be made in English and include the following: 1. A completed application form

2. A written narrative/description (no more than one A4 page) of the aims and goals, including the relationship to your studies and if you will receive study credits (please discuss this in advance with your program head). When applying

for a peer-reviewed presentation at a conference, there must be a detailed description including the venue, and a statement of the significance of the project for the Department, and a copy of the acceptance letter, or letter of invitation.

3. An accurate overall budget and a budget plan.

4. A letter of recommendation from your doctoral supervisor

5. A statement of the other funding sources you have applied for, and the dates of notice.

All application materials shall be addressed to Members of the Executive Committee of the Department of Art, and submitted digitally to the assistant controller: tommi.paunikoski@aalto.fi 

The deadline for the submission of grant applications are 31.1., 30.4., 30.9. and 30.11.2018

Applications with any missing or incomplete documents, or submitted beyond the deadline, will not be considered. Other important things to consider:

By applying a grant you give a permission to publish and promote your project and include your name in various documents and venues

The grant process may take up two months and decisions are final and will not be reconsidered.

If not otherwise agreed, the grants will be paid against receipts. Grants can be paid in advance, but original receipts are required. If receipts are not given or acceptable, you will have to reimburse the Department.

Grants range in the funding awarded, and the total amount of available funding in the Department of Art is determined each year.

Reporting

The grant has to be reported no later than 30 days following the use of the funds. The report should be 2-3 pages,

written in English, and submitted digitally to assistant controller Tommi Paunikoski via email: tommi.paunikoski@aalto.fi  The report must include:

1. A description of the main activities and outcomes of the funding;

2. An assessment of the impact; and all documentation surrounding the activities (copy of conference proceeding; high-

quality photos of exhibition; documentation of event; letter of publication; etc.; and

3. All original receipts.


A completed application form




Key dates for Master's Thesis Submission

Thesis Presentation Days for the Academic Year 2019-2020

For the thesis evaluation send your thesis manuscript for your supervisor and register for the presentation about two months before the presentation day. The supervisor will give you the last comments, as well as permission to make the bound copies of your thesis. The final bound copy of the thesis is submitted for examination one month before the presentation day.

Autumn term 2019


Presentation Day 30th September 2019 (30.9) Väre L208 (cancelled due to lack of presentators)

  • Send the manuscript for your supervisor and register by email to study coordinator no later than 1st August 2019 (1.8)
  • Submit your thesis for evaluation no later than 30th August 2019 (30.8)
  • (Request for degree certificate submitted at the latest 1.10, graduation day 31.10.)

Presentation Day 2nd and 3rd December 2019 Oppimiskeskus, room Johanna 113

  • Send the manuscript for your supervisor and register  by email to study coordinator no later than 2nd October 2019 (2.10)
  • Submit your thesis for evaluation no later than 1st November 2019 (1.11)
  • (Request for degree certificate submitted at the latest 2.12, graduation day 31.12.2019 or 
  • request for degree certificate submitted at the latest 2.1 graduation day 31.1.2020.)


Spring term 2020


 Presentation day 24.2

  • Send the manuscript for your supervisor and register by email to study coordinator no later than 10.1
  • Submit your thesis for evaluation no later than 27.1
  • (Request for degree certificate submitted at the latest 2.3.2020 graduation day 31.3.2020)


Presentation day 18.-19.5

  • Send the manuscript for your supervisor and register by email to study coordinator no later than 30.3
  • Submit your thesis for evaluation no later than 20.4
  • (Request for degree certificate submitted at the latest 11.5.2020 graduation day 10.6.2020)


Presentation day 15-16.6

  • Send the manuscript for your supervisor and register by email to study coordinator no later than 17.4
  • Submit your thesis for evaluation no later than 21.5
  • (Request for degree certificate submitted at the latest 15.6.2020 graduation day 31.7.2020)