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Aalto students can apply for exchange according to a set timetable per academic year for each Aalto School. The online application form is open only during the application rounds.

There are two phases in the student exchange application:

  1. In the first phase Aalto University selects its candidates for each exchange destination (Aalto internal field-specific application)
  2. After this, the selected candidates apply to the foreign destination university. Usually there is a separate application that needs to be submitted (+ some appendices). The destination makes the final and official decision on the acceptance of the student. It might take a while before the official decision is made – please be patient!

If you have questions at any point of the application process, please contact your School's exchange coordinator and consult your School's instructions below.

School of Arts, Design and Architecture


 Contact info, application instructions and 2018-2019 deadlines

Application dates to ARTS destinations

Application period for autumn term 2018

31.1. - 21.2.2018 (at 16.15, local Finnish time)

Application period for spring term term 2019Autumn 2018, exact dates to be announced later

The online application must be sent no later than 16:15 (local Finnish time) on the date of the deadline. Late applications will not be accepted.

Note that the application dates above concern only application to ARTS destinations. For information on free mover application dates, see Free mover exchange below.

Student exchange info sessions

Information sessions for spring term's application round will be held in autumn 2018.

Before applying

Application

  • In the current application round you can apply for student exchange only for the following semester (i.e. Spring 2019).
  • You can only apply to destinations which are marked open for your degree programme and study level (i.e. UG, MA, PHD) in the ARTS destination database.
  • Available destinations will be confirmed by the beginning of each application period, so check the destination when the application round starts.
  • You can apply to max. 3 destinations, in a binding order of preference.
  • If you wish to apply for student exchange abroad as a free mover student (i.e. to a destination which is not ARTS partner university) you have to apply with the Free mover application. For more information, please see the instructions below.
  • Do not use Internet Explorer as your browser when filling in the online application.


Application for exchange is completed online in the ARTS study abroad portal:

ARTS Student Exchange Application (the link will be available during the exchange application round)

Appendices

You must upload the following attachments to the online application. Without them the application cannot be submitted. The attachments have to be provided in English. Scan the attachment in PDF (other formats are not accepted). The max. size for each attachment is 2 MB.

  1. Approved Erasmus+ or bilateral Learning Agreement (i.e. study plan) to your first choice destination, depending on your exchange programme, signed by your degree programme's academic advisor/coordinator. Before applying, see how to plan your studies under Application instructions.
  2. Official transcript of records
  3. Motivation letter
  4. If you are applying to the USA or Australia you have to attach a certificate of your English skills (e.g. certificate provided by the Aalto Language Center, IELTS, TOEFL).

To some destinations you might be required to deliver a letter of recommendation from your degree programme's professor after the ARTS selection.

If you will get chosen to a destination which was not your first choice destination, you are required to make a new learning agreement for the destination.

Free mover exchange

ARTS students who wish to complete their exchange in a destination which is not a partner university of ARTS can apply abroad for a free mover exhange and for the free mover scholarship. Please note that free mover applicants are responsible themselves for the host institution's application process and possible tuition fees, as well as other practical arrangements and costs.

Before applying

  • You must discuss with your own degree programme's professor/academic advisor what would be a suitable destination for you and what studies you can complete during the exchange.
  • Read through carefully the ARTS Selection Criteria and Terms of Exchange!
  • Check from your host institution whether they accept free movers students, what studies they offer during yoru exchange period, if you have to pay tuition fees, and when the host institution's application deadline is.

Application dates

The ARTS free mover application round for autumn term is open 15.1 - 15.5.2018.

The application round for spring term will be in September - November.

Submit the ARTS free mover application well before your host institution's application deadline! Please note that it will take 1-2 weeks to process your free mover application.

Application

The free mover application is completed online. The application is available in the ARTS Study Abroad portal during the application period. After you have submitted the online application, print it and email it to ARTS coordinator out-exchange-arts@aalto.fi. Please note that applications which have not been sent by email will not be processed!

Appendices

You must attach the following documents to the online application:

  1. Approved learning agreement (i.e. study plan)
    • Note that you must complete approx. 30 ETCS during the exchange.
  2. Motivation letter
  3. Transcript of records

All the attachments have to be in English and in PDF format.

After you have been accepted for free mover exchange by ARTS, you can apply for the host institution. After you have received the official Acceptance letter from your host institution you must deliver it to ARTS International Student Services!

Free mover Scholarship

The amount of the free mover scholarship in the academic year 2017- 2018 is 1500€/semester and 2500€/academic year. The grant is paid in 2 installments. First part (i.e. 1200€) is paid before the exchange, after you have delivered your official acceptance letter to ARTS International Student Services. The second part (300€) is paid after the exchange, after the student has returned all required exchange documents, provided that the student has completed at least 20 ECTS/semester during the exchange.

You can contact the ARTS coordinator if you are interested in a free mover exchange.

Contact information

Ms. Johanna Virta, out-exchange-arts@aalto.fi.

School of Business


  Contact info, application instructions and 2018-2019 deadlines

Application schedule

Application period                                                       

11.-30.1.2018 at 16.15

Applicant's studies checked for selection           

Thu 1.2.

Results of the selection                                       

Fri 2.3.

Student deadline for accepting the place

Wed 7.3.

2nd round application period                                                      

9.-15.3.2018 at 16:15

Applicant's studies checked for selection                      

Fri 16.3.

Results of the 2nd round

Tue 27.3.

Student deadline for accepting the place

Tue 3.4.

All application deadlines are 16:15 Finnish time. Late applications will not be accepted.

Application

Application for exchange is made through an online application form during the application times.

Note that free movers apply with a separate online application form.

Students in the Mikkeli Campus apply separately, see information under your degree programme.


  • Please note that the available destinations will be confirmed before each application period. These will be announced on this site.

  • You can apply to max. 10 destinations, in a binding order of preference.

  • Every semester is marked as a separate alternative in the application. Please note that the online application does not rule out universities and semesters according to availability. Check the List of available exchange places 2018-2019 to see whether the required level of studies (UG = undergraduate / bachelor / KTK or G=graduate / master / KTM)  and preferred semester are available at the university in question.

  • If you are not selected to any of the options stated in the application form you can be offered a place in some other university if this has been marked in your application ("wild card option")

  • Consult the BIZ Selection criteria and terms of exchange
  • You can find the destinations on the page Exchange destinations

Appendices

The applicant must upload certain appendices to the online application. Without these the application is not complete and cannot be submitted.

Remember to add the International Study Module as your minor to eHOPS

1. Motivation letter

Students applying for Bachelor and Master exchange must write a motivation letter and briefly cover the following questions in English (altogether 400-500 words, approx. one A4 sheet):    

    • Why do you want to study at the University you have stated as your first preference in this Application Form?  

    • What kind of skills and knowledge do you expect to learn during the exchange semester and how will these skills support your future career?

    • Student exchange agreements are based on reciprocity: in order to send Aalto BIZ students abroad we need to receive incoming exchange students from the same universities. How would you promote Finland, Aalto University and especially the School of Business to your fellow students while on exchange?

2. Curriculum Vitae (CV)

    • CV can be either in Finnish or in English. CVs are only for office use and we will not forward them to the exchange universities.

Additional documents and actions required, depending on the case:

3. Additional documents to be submitted by BSc students applying for MSc exchange

    • Scheduled BSc study plan and graduation date.

4. Relevant language certificates

5. Please check the possible destination specific requirements such as other required certificates.

Free mover

A school of Business student can apply for a free mover scholarship and the amount of the scholarship is 1500€/student in the academic year 2018-2019.

The electronic free mover application must be sent no later than 16:15 on the date of the deadline.

The application must always be submitted before the beginning of the exchange!

Please note that you should not use Internet Explorer as your browser when filling out the application.

The application must contain the following attachments

  • A copy of the acceptance letter of the host university

  • Study plan ECTS learning agreement

  • Course descriptions

  • A copy of the official HOPS. NOTE! the exchange must be confirmed in the accepted HOPS, otherwise the scholarship cannot be granted.

  • Transcript of records.

Requirements for the grant can be found from the Exchange Destinations page.

Application deadlines for free mover scholarship 2018-2019

Exchange period: Autumn term 2018

Deadline for applications

20.4.2018

All application appendices must be handed in by

4.5.2018

Exchange period: Spring term 2019

Deadline for applications

9.11.2018

All application appendices must be handed in by

23.11.2018

Contact information

Ms. Kaisa Pulliainen, outgoing-biz@aalto.fi.

Consulting hours:
Töölö Campus: Mon-Thu 9.30 - 11.30 am (For other times, please make an appointment). 
Student Exchange Services in the Töölö Campus are located at the School of Business Main Building, A-wing, 1st floor. 

Otaniemi Campus: Tue-Thu 12.15 - 2.15 pm. (For other times please make an appointment.) 
Student Exchange Services in the Otaniemi Campus is located at Otakaari 1, U-wing, 1st floor, BIZ Corner room U137A (next to Cafe Elissa).

Schools of Science and Technology


 Contact info, application instructions and 2018-2019 deadlines
Main application period 1 Feb – 20 Feb 2018

Exchange during the academic year 2018-19 in

  • Europe (Erasmus+)
  • Nordic countries (Nordtek)
  • Asia
  • Australia
  • Latin America
  • North America
  • Russia
  • Free mover scholarship
Second round application period 3 Sept – 20 Sept 2018

Exchange during the spring term 2019 only in

  • The remaining places in the Erasmus+ programme
  • Possible other destinations will be announced before the application period begins.
  • Free mover scholarship

Main application period 1 Nov – 1 Dec 2018

Exchange during the academic year 2019–20 in

  • Japan
  • Free mover scholarship

All application deadlines are 16:15 Finnish time. Late applications will not be accepted.

Application

Application for exchange is made through an online application form.

Free movers apply with a separate online application form, please see the instructions below.

The available destinations will be confirmed before each application period. You can apply to max. 3 destinations, in a binding order of preference. Every semester is marked as a separate alternative in the application. If you are not selected to any of your stated options, you may be offered a place in another university if this has been marked in your application ("wild card option").

Appendices

The applicant must upload certain appendices to the application. Without these the application is not complete and cannot be submitted.

  1. Approved learning agreement (Erasmus+ destinations) / study plan (other destinations).

  2. Transcript of records (in English, a digitally signed will suffice).

  3. Language certificate (if necessary). If you have completed an English course at Aalto University Language Centre, the course will work as an English language certificate for most of the destinations. In other cases, please book an appointment with a teacher of the relevant language at the Language Centre. For some destinations you may need to have certificates of two languages. Examples of English/French and German language certificates. Please read more about the language certificates on the page Planning the exchange.

How to prepare the study plan/s for exchange

  1. Please use the Learning Agreement (PDF / doc) for Erasmus destinations, and the study plan form for other destinations (Nordic countries and outside Europe).
  2. The learning agreement / study plan must be signed by the planning officer and professor of your degree programme.

  3. The Study Plan should contain at least 30 ECTS per term spent abroad. These credits must later be included in your degree at Aalto.

  4. The Study Plan must for the most part correspond to the field of study specified in the cooperation agreement made between the school and the host university. For details, see the information given on each destination or contact the coordinator. Please note that you can usually not choose courses from both bachelor and master level, from many different fields of study or from different faculties/campus areas.

  5. The study plan should clearly say to which modules (major, minor and/or electives) you are planning to place your exchange courses.

  6. The Study Plan should be written either in English or in the language of instruction used in the host country.

Note that if you apply to several destinations, you must include a study plan for each of the destinations.

Please check the possible destination specific requirements.

Free mover


  • You can apply for a free mover scholarship (1500€ / semester or 2500€ / academic year) online during the application periods for exchange studies (see the timetable above)
  • As a rule, you should apply for the scholarship prior to the start of the exchange period. However, free mover scholarship can also be applied for during the exchange (within existing application rounds), but not after returning from the exchange.
  • The scholarship is not awarded to students earning a degree at the university abroad (except for students participating in international double degree programmes).
  • The Technical Schools may offer a tuition fee grant for outgoing free mover students. The scholarship sum is max. 2000 €. For details, please contact the exchange coordinator of your School.

You should attach the following documents to the free mover online application:

  • Approved study plan (30 ECTS/semester, signed by the planning officer and professor of your degree programme).
  • Transcript of records (digitally signed will suffice).
  • Language certificate (if required).
  • A copy of the acceptance letter from the host university (this can be submitted later on as well).

Contact information

School of Chemical Engineering

Ms. Heidi Flinkman, international-chem@aalto.fi.

School of Electrical Engineering

Ms. Anni Latva-Pukkila, outgoing-elec@aalto.fi.

School of Engineering

Ms. Niina Huovinen, firstname.lastname@aalto.fi.

School of Science

Ms. Laura Mursu, firstname.lastname@aalto.fi.

How to fill in the online application form


  1. Open the electronic application form, but do not use Internet Explorer.
  2. Sign in with your Aalto credentials. Open the info page at Start a new application. The application consists of several pages. The headlines of the pages (altogether 10 pages) can be seen on the left.
  3. Please fill in the application page by page. Tick the box on Mark page as complete when you have answered all the questions on that page. You can save the application form and continue filling it later (during the application period).
  4. List the exchange places you wish to apply for on the page List of exchange places, in an order of preference. +Destination allows you to add more options.
  5. On the page Relevant documents to be uploaded please add the scanned, relevant application documents (singed Learning Agreement or Study plan, Official Transcript of Records, possible Language certificate) in PDF format. The maximum size of one file is 2 MB. You need to add a signed Learning Agreement or Study plan on each destination option you are applying for (excluding ARTS students!). However, one Transcript of Records and one Language certificate per language will suffice.
  6. Please do not copy text to the application form (e.g. from Word) - this can lock the application and prevent the pdf document to be uploaded.
  7. Send the application by clicking Submit.
  8. Do not close the browser, but wait until the programme produces a pdf copy of your application. Please save the pdf copy as a receipt of the submitted application. In case the pdf is not generated or you cannot print it, contact the exchange coordinator of your School. Please do not fill in another application!
  9. Sign out.
  10. After submitting the application you cannot make changes in it. If you have questions on your application please contact the exchange coordinator of your Aalto School.
  11. Only TECH students: please hand in the printed version of the application, together with the original attachments, to the exchange coordinator of your School. Please note that the application is NOT COMPLETE before you have delivered these documents to your School. The deadline for delivering the paper documents is the day after the application deadline.