Congratulations on your admission to Aalto University!
Aalto University will introduce a new Sisu student information system on 9 August 2021. The introduction of Sisu is preceded by a service break of student information services between 31 July and 8 August 2021. Due to service break it is important that you register by 28 July 2021 at the latest so that your data and your enrolment can be transferred to Aalto University information systems before the service break begins.
Due to the coronavirus situation, all student service points are closed, but staff can be reached by email and phone during regular office hours. Orientation is mainly carried out remotely, but some events may be held on campus with security arrangements. We will start teaching in the autumn semester according to the previously established academic calendar. The details of the teaching arrangements are yet to be confirmed and will be announced as soon as possible. Aalto University makes every effort possible to ensure the safety, support and academic progress of students in these exceptional circumstances.
On this page we have listed the steps to take after admission (after receiving your Letter of Admission from Aalto University) and before the start of your studies. Read the information carefully and take needed action in due time to ensure a smooth start for your studies.
- Your Letter of Admission, the Cover Letter, and possible other material sent by the central office or coordinating university of your international joint programme
- Newsletters sent by the Student Services of your programme, containing additional information and reminders of deadlines for actions throughout the spring and summer
- International Students
- Getting Started with your studies
- The Into page of your programme
Each Master's programme has a dedicated contact person in the Student Services, usually a study coordinator or planning officer (see contact information). In addition, the Student Services have a general information desk.
The information on this page concerns students admitted to the following programmes (click on the category heading to view programme names).
Here is what you should do next.
- 1. Accept your Admission Offer to Aalto University
- 2. Pay the participation/tuition fee if required
- 3. Apply for Residence Permit (non-EU/EEA Citizens) or register your residence (EU/EEA Citizens)
- 4. Enroll at Aalto University
- 5. Apply for accommodation
- 6. Organize your travel to Finland
- 7. Activate your Aalto IT account
- 8. Apply for a student card
- 9. Pay the health care fee for students in higher education by 30 September
- 10. Get ready for your studies
1. Accept your Admission Offer to Aalto University
After publishing the admission result, the head office or coordinating university of your double/joint degree programme will approach you with an acceptance letter. They might ask you to confirm your participation to them by a certain deadline. It could be that the Letter of Admission from Aalto University is sent simultaneously, or only to those who have confirmed their participation to the Coordinator (e.g. Master School Office in EIT Digital Master School).
In any case, be sure to reply to both letters: to the Coordinator, and to Aalto University. You will receive the Letter of Admission by email to the e-mail address you provided in your application. Please read and follow the instructions to accept your admission offer (confirm your study place) carefully. You have to accept your admission offer even when you are coming to Aalto University for the 2nd year of your studies.
- Once you have accepted the offer, the acceptance cannot be cancelled. Please pay attention to the rule of accepting only one study place below.
- If you fail to accept the admission offer by the deadline, the admission offer will be cancelled – even if you had confirmed your participation to the double degree programme head office, and even if you had already completed your entry year at another university.
- If you are still undecided whether you want to join the programme, please accept the offer. If you decide to withdraw at a later stage, please inform your programme coordinator at Aalto University.
Depending on your programme, the deadline for accepting the admission offer may be pre-determined (e.g. 20 April 2021) for all admitted students in the programme, or personal, in which case it is 14 days from the date you receive your Letter of Admission and instructions for accepting the offer. In both cases, the deadline is strictly non-negotiable.
The method for accepting the admission offer also varies by programme. Some programmes will send you an individual link to Studyinfo.fi and you accept the offer online. Other programmes will send you a paper form that you should submit to the programme coordinator at Aalto. Please refer to your Letter of Admission and Cover Letter for detailed instructions.
According to the one study place per term provision (Universities Act 558/2009) students may accept only one study place leading to a higher education degree in Finland during one academic term. If you have been admitted to a double degree programme at Aalto University, and in addition, to a Master’s programme at Aalto University or some other university in Finland, please consider your choice carefully, and pay attention to different deadlines to accept the admission offer. Once you have accepted one admission offer, you cannot change the decision, and you cannot accept another one. Higher education degrees include bachelor’s, master’s, licentiate and doctoral degrees awarded by universities as well as polytechnic degrees. The academic terms run from 1 August to 31 December and 1 January to 31 July. Even if the student postpones the commencement of studies, or interrupts his/her studies, the student cannot accept another study place for a degree programme starting in the same academic term.
Read more in Stutyinfo.fi portal
If you already have a study right at a Master’s programme in Aalto University, please note that you can have only one valid study right towards the same degree. If you accept a new study place in a Master’s programme (for instance, leading to the degree of Master of Science in Technology) you forfeit the old study right.
Did you apply with an incomplete degree?
If you applied with an incomplete Bachelor's degree, Aalto University or the programme coordinator may require you to prove that you have completed your degree. Please revise the instructions provided on your Letter of Admission regarding the proof of completed degree. Note that this information is very programme-specific, so please do not refer to any other source of information than your Letter of Admission. Your admission offer may be cancelled if you do not provide evidence of your graduation or if you do not complete your degree by 31 July. If a strict deadline like this is given on your Letter of Admission, please consider this and the schedule of the graduation opportunities at your Bachelor university when planning the remaining Bachelor studies. Contact your programme coordinator at Aalto as early as possible in case you struggle with your graduation plans, or you are not able to receive your degree certificate in time due to administrative processes.
Submit certified hard copy documents
Students in certain joint programmes may have been admitted conditionally and must submit certified hard copies of their application documents by postal mail or courier service. If you are required to submit the certified (attested) copies, this is stated on your Letter of Admission. Please refer to the Cover Letter attach to your Letter of Admission for instructions how to submit these documents. The certified hard copy documents must be received by the given deadline. Admission is conditional until the certified hard copy documents have been received.
Conditionally granted study right will be cancelled if the certified documents; or documents according to the country-specific document requirements; are not received in the required manner by the deadline.
2. Pay the participation/tuition fee if required
Some international joint programmes have their own tuition fee & scholarship scheme while others operate with the scheme of Aalto University. Please check the material provided by the coordinating university or head office of your double/joint degree programme for information regarding the fees.
Non-EU/EEA citizens, please note that irrespective of where you pay the tuition fee, a receipt of the fee payment or certificate of scholarship that covers the tuition fee must be attached to the Finnish residence permit application. Alternatively, you must show proof of sufficient funds for both the tuition fee and the living costs on your bank account when applying for residence permit. Note that the completed fee payment is a condition to enroll at the university.
Information about living costs and other financial matters in Finland is available on the page for International Students.
3. Apply for Residence Permit (non-EU/EEA Citizens) or register your residence (EU/EEA Citizens)
If you are a non-EU/EEA citizen, you need to apply for a residence permit. You need the Letter of Admission from Aalto University in order to start the process - the invitation or acceptance letter from the coordinating university of the joint programme consortium is not sufficient.The process starts with an online application, includes a personal visit to a Finnish Embassy (or some other office in some countries) to give your biometrics, and ends when you receive your residence permit card. The application process takes time, so please initiate your application process immediately, and book the appointment to the Embassy as soon as possible. See the Finnish Immigration Service instructions about the application process. You cannot arrive in Finland without the residence permit card in hand.
General information about the residence permit process (International Students → Arrival and settling in → Before arrival - preparing departure)
As a student of an international joint programme (double degree), please note the following points on the residence permit application form
- in SECTION B - 3.1 Educational insitution and studies in Finland, select option A "Studies leading to a degree or vocational qualification" (the qualification is Master of Science)
- in SECTION B - 3.3 Mobility from Finland to another EU Member State under Directive (EU) 2016/801
- Tick the box: "My studies are covered by a Union or multilateral programme that comprises mobility measures or by an agreement between two or more higher education institutions"
- If you are coming to Finland for the entry year in the programme and you apply for a residence permit for two years, you can also answer YES to the question "During your stay in Finland, do you intend to exercise your right of mobility from Finland to another EU Member State under Directive (EU) 2016/801?" and provide the country of your exit university.
When you are granted a residence permit, your personal information will automatically be recorded in the Finnish Population Information System. You will be issued a Finnish personal identity code.The identity code is required for taxation, bank account, municipal services etc. If you have not received your Finnish personal identity code when applying for a residence permit, you can apply to be registered in the Finnish Population Information System and get the personal identity code at the Digital and Population Data Services Agency (DVV, former Maistraatti) in the municipality you live in once you have arrived in Finland. Note that the identity code is sensitive personal information, so please do not share it in social media or other open channels.
Due to the coronavirus outbreak, the residence permit process may be more difficult than usual or in some cases even suspended altogether. More information on Migri's information on the coronavirus.
Additional information for exit students at Aalto University
Exit students, i.e. students who have started their joint programme in another EU country, have two options for the entry permit: a mobility notification or a residence permit for studies.
If you have a valid residence permit for studies issued by another EU Member State, you can apply for a mobility notification instead of residence permit. With the mobility notification, you can study in Finland for a period up to 360 days. Pleae note that
- the mobility notification cannot be extended: if you stay longer for example due to delayed graduation, you must apply for a residence permit for studies.
- the mobility notification does not grant you a Finnish personal identity code. You must apply for this separately at Digital and Population Data Services Agency.
- For more information about the mobility notification, please read the page of Finnish Immigration Service (Migri) or contact Migri.
If you decide to apply for the residence permit, you should do this while you are still in your entry university country and visit a Finnish embassy in there. Please remember that you must stay in this country until you receive the residence permit card.
You don't need a residence permit but upon arrival in Finland, must apply for registration of EU citizen’s right of residence if your stay lasts for longer than three months. The application for the registration must be submitted within three months of the day of the arrival.
The application can be submitted online, but the registration process requires a personal visit at the Finnish Immigration Service (Migri) service point. It is advisable to book an appointment for registration in good time beforehand (already in the summer), as waiting times can be long and in September there may not be time slots available any more.
When your right of residence is registered, your personal information will be recorded in the Finnish Population Information System and you will receive a Finnish personal identity code.
We strongly recommend to accept to be registered in the Finnish Population Information System and apply for Finnish personal identity code when you apply registration of EU citizens' right of residence. The identity code is required for taxation, bank account, municipal services etc. If you have not received your Finnish personal identity code when registering as EU citizen in Finland, you can apply to be registered in the Finnish Population Information System and get the personal identity code at the Digital and Population Data Services Agency (DVV, former Maistraatti) in the municipality you live in once you have arrived in Finland.
Citizens of the Nordic countries
You don't need a residence permit but upon arrival in Finland, must register in the Finnish Population Information system at the Digital and Population Data Services Agency of your place of residence. Please note that you must personally visit the agency office. In connection with the registration, you will receive a Finnish personal identity code.
4. Enrol for the academic year 2021-2022 at Aalto University 3 May 2021 − 28 July 2021
After accepting an offer of admission, you have to enrol each academic year as either an attending or a non-attending student. The enrolment period begins on 3 May 2021 and we strongly recommend new students to enrol between 3 May and 28 July 2021 to ensure smooth start of studies.
All degree students must enrol as either attending or non-attending each academic year. If you do not enrol as either attending or non-attending by the end of the enrolment period (no later than 10 September 2021), you will forfeit your right to study.
Enrolment does not require physical presence at the university.
In your first year of studies you can enrol as a non-attending student only for legal reasons and even then, it may not be possible to defer the start of your studies in the international joint programme (more information below).
How to enroll as an attending student
All students actively studying towards a degree should by law be members of a student union, which is why this is considered a condition for enrolment at the university. Read more about the student union membership and its benefits on AYY website. Enrolling as attending is also a precondition for using any Aalto services, getting a student number, and registering for courses.
To enrol as an attending student at Aalto University after accepting your offer of admission, login to My Studyinfo and pay the membership fee of the Aalto University student union (AYY). If you wish to join the student association of your field of study (guild or subject-specific association), also pay any related membership fees. Online enrolment in My Studyinfo is possible from 3 May until 28 July 2021. To ensure that your student status is valid from the beginning of academic year (1 August) you should enrol no later than 28 July 2021 and sooner if possible.
- Students without Finnish personal identity code and online banking ID: You have to login to My Studyinfo by using the personal link from the email from the Studyinfo portal with which you accepted your study place. The email includes a personal link to My Studyinfo, please see further information in Studyinfo. If you have deleted the email, please contact student services (at email@example.com) and they can send the email again.
Tuition fees and enrolment
- If you pay Aalto University tuition fee (e.g. Nordic Master programmes), you must first pay the tuition fee and only after the tuition fee payment has been fully received by the university you can complete the enrolment. After you have made the tuition fee payment and received a receipt from Aalto University, contact the Student Services (firstname.lastname@example.org) to activate the enrolment in OILI service.
- If you pay a tuition fee of the joint programme (e.g. EIT programmes, Erasmus Mundus), you can enroll in OILI service, but your enrolment may be cancelled later if you fail to pay the tuition fee to your programme in due time. Please read carefully the conditions for tuition fee reimbursement. If you decide to withdraw from the programme, it may not be possible to receive reimbursement for the tuition fee after you have enrolled at Aalto University. Contact the coordinator of your programme at Aalto if you have more questions.
In your first year of studies you can enrol as a non-attending student only for reasons referred to in the Universities Act (Yliopistolaki 558/2009, Section 39), that is, if you are:
in active service referred to in accordance with the Conscription Act (1438/2007), the Non-Military Service Act (1446/2007) or the Act on Voluntary Military Service for Women (194/1995), please note that the possibility to enrol as non-attending in the first year of studies for reasons of active service is valid only for service performed in Finland;
on maternity, paternity or parental leave; or
unable to start your studies due to a medical condition or injury.
Please note that even in these exceptional situations the coordinating university or head office of your double degree programme may not allow you to defer the start of your studies, and the possible scholarship offer may only be valid for the admission year. Contact your programme for more information before you enroll as non-attending.
Enrol as non-attending inthe OILI service of My Studyinfo. You must have one of the reasons mentioned above to enrol as non-attending and you must send a certificate verifying the reason to the university when you enrol as non-attending.
- Students without Finnish personal identity code and online banking ID: You have to use the personal link from the email you have received from the Studyinfo portal for accepting the study place. The email includes a personal link to My Studyinfo, please see further information in Studyinfo. If you have already deleted the email, please contact student services (at email@example.com) and they can send the email again.
If you are going to perform military or non-military service, send the document(s) verifying the reason for your non-attendance to firstname.lastname@example.org. State clearly in the subject of the email: ’New student enrolment as non-attending, certificate / [your name], [your study option/programme]’.
If you refer to a medical condition or your document(s) includes other sensitive information, send the document(s) verifying the reason for your non-attendance as a secure message to email@example.com. State clearly in the subject of the email: ’New student enrolment as non-attending, certificate / [your name], [your study option/programme]’. Please follow the instructions for sending secure messages.
The certificates must be either in English, Finnish or Swedish. If the original certificate has been translated from other language, the original document must be included.
We strongly recommend you to enrol and submit the document(s) by 28 July 2021, or sooner if possible, in order to allow enough time to process them by the end of the enrolment period (Friday 10 September 2021). If you do not have valid reasons to enrol as a non-attending student, you will receive notice of the matter and instructions on how to enrol as an attending student.
If you have reasons specified in the law for enrolling as non-attending during your first year of studies and they are in effect between 1 August 2021 and 31 July 2022, you may enrol as non-attending for the entire academic year. Please note, however, that non-attending status may affect the amount of time you have remaining to complete a degree. For further details, please see additional information on the effect of periods of absence on the permissible duration of studies.
If you enrolled as non-attending for the whole academic year but you want to have non-attending status for the autumn term only, you must change your spring term 2022 enrolment status to attending. You can enrol as attending in OILI or by contacting studentservices(at)aalto.fi starting 29 November 2021 and no later than 7 January 2022. You will need to pay the Aalto University Student Union (AYY) membership fee for the spring term, payment can be made in OILI.
If you enrolled as attending for the whole academic year, but you want to be non-attending for spring term 2022 only, you must change your spring term 2022 enrolment status to non-attending starting 29 November 2021 and no later than 7 January 2022. To do this, submit document(s) verifying the reason for the non-attending to the student services. You may apply for a refund of your student union membership fee for spring term after the enrolment has been completed.
5. Apply for Accommodation
You should apply for housing as soon as you have accepted the admission offer to Aalto University, or as soon as possible with the respective housing provider (e.g. not earlier than four months prior to the intended start of the contract). You need the Letter of Admission from Aalto University in order to start the process - the invitation or acceptance letter from the coordinating university of the joint programme consortium or confirmation of your participation to the programme is not sufficient. Student housing is provided by the Aalto University Student Union (AYY) or the Foundation for Student Housing in the Helsinki Region (HOAS). University does not own student apartments and students are responsible for seeking housing themselves.
Some double degree programmes may have special arrangements for housing. You will receive the instructions for housing application from your programme coordinator at Aalto University.
Please read carefully further instructions for seeking accommodation under housing.
6. Organize your travel to Finland
Studies in Aalto University start with an orientation on 6-10 September 2021. Check on your programme page (section "starting your studies") the exact start date of the orientation programme and plan your arrival schedule accordingly. Consider reserving a couple of days for settling in before the orientation programme. The teaching begins on the week starting on 13 September 2021.
More information about how to continue your journey from the airport and how to use public transportation in Helsinki region is found in the section arrival and settling in.
7. Activate your Aalto IT account
You can activate your Aalto IT account 29 July 2021 onwards at the earliest and during the week beginning 9 August 2021. If you have not enrolled by 28 July 2021 the service break of student information systems (31 July - 8 August) can prevent the activation of Aalto IT account.
The Aalto IT username and password are used to login to all Aalto online services. Once you have activated your IT account, you have access to many electronic services, including your Aalto email. The university uses email as the primary means of communication, so it is essential that you keep on top of your Aalto email at all times. You can activate the Aalto University IT account at the end of July after you have enrolled for the academic year. If you have accepted an offer of admission in 2020 or earlier, you can activate your Aalto IT account right away.
You will receive an email when the activation of Aalto IT account is possible. The email will be sent to the email address you have used when you applied to the university. Please follow the instructions of IT services and activate your account as soon as possible.
- You can activate your account at password.aalto.fi with your Finnish online banking details, Finnish mobile certificate or with a Finnish electronic ID (HST) card.
- If you don't have strong identification described above, you'll receive activation email, please follow instructions at aalto.fi. The activation uses the email and the phone number you used when you applied.
- If self-activation is not possible, you must visit the IT service desk to activate your Aalto IT account. Please remember to bring official, photographic ID with you (such as passport).
8. Apply for a student card
The student card is proof of your student status and it is the simplest way to get student discounts in, for instance, the university restaurants and public transport. For additional information on the student card go to the AYY site.
You can download an electronic student card for mobile devices, after you have enrolled as an attending student. The electronic card is accepted in the university restaurants and public transport as proof of student status. Please note:
- The app will ask you for a Finnish ID number but you can leave this field blank if you don't have one yet.
- It will take 1-5 working days for the application to activate.
- The right to student discounts begins when the study right begins, i.e. 1 August onwards, and the activation of electronic student card is not possible before 1 August.
- You must enrol as attending by 28 July 2021 at the latest so that the activation is possible when the academic year begins. Due to the service break of the student information systems, transfer of information to services outside of Aalto University, such as the electronic student card provider Frank, may be delayed until the service break has ended (9 August).
9. Pay the health care fee for students in higher education by 30 September
University students who are entitled to use the services of the Finnish Student Health Service (FSHS) have been required since January 2021 to pay a student healthcare fee to Kela for each academic term. All students who are registered as attending for the current term and are studying for a Bachelor’s or Master’s degree are entitled to FSHS services.
If you are entitled to FSHS services, you must pay the student healthcare fee. You cannot get an exemption for example for using occupational health services instead of FSHS, or for not receiving any financial aid for students.
You are not billed for the student healthcare fee but must make sure to pay it in OmaKela for each academic term. How to pay the student healthcare fee.
The due date for paying the student healthcare fee is determined based on the date on which you register as attending ((below, the bolded due dates are the most common ones for new Aalto students):
|Term||Enrolment date||Due date|
|Autumn: most common situation for new students at Aalto (enrolment period ends at the beginning of September)||30 September or before||30 September|
|Autumn: only for exceptional situation (e.g. re-enrolment)||1 October or later||31 December|
|Spring: normal, most common situation at Aalto (enrolment period ends at the beginning of January)||31 January or before||31 January|
|Spring: only for exceptional situation (e.g. re-enrolment)||1 February or later||31 July|
Note: This is an additional, compulsory fee for all students who enroll as attending at Aalto University. It is not included in the tuition fee of Aalto University or of your programme. It is not an insurance or a medical cost that your insurance could reimburse but rather an access fee to affordable, high quality healthcare.
10. Next step: Getting started with your studies
To get off to a swift start with your studies, you should look at the contents of your studies and practicalities during the summer and reserve time for orientation. For additional information, see Getting started with your studies.
Complete our self-study Pre-orientation on MyCourses learning platform in August, when you have activated your IT credentials. The pre-orientation takes 3-4 hours to complete.
Contact information of Student Services in international joint Master's programmes at Aalto University
|Programme (link to Into page for students at Aalto University)||Contact person, school||Phone||Address and room|
|Nordic Master Programmes|
|Börje Helenius, School of Engineering||borje.helenius(at)aalto.fi|
+358 50 590 6388
|Otaniementie 9, Learning Center, room 145|
|Nordic Master in Environmental Engineering||Börje Helenius, School of Engineering||borje.helenius(at)aalto.fi|
+358 50 590 6388
|Otaniementie 9, Learning Center, room 145|
|Nordic Master in Innovative and Sustainable Energey Engineering||Börje Helenius, School of Engineering||borje.helenius(at)aalto.fi|
+358 50 590 6388
|Otaniementie 9, Learning Center, room 145|
|Nodic Master in Maritime Engineering||Börje Helenius, School of Engineering||borje.helenius(at)aalto.fi|
+358 50 590 6388
|Otaniementie 9, Learning Center, room 145|
|Nordic Master in Polymer Technology||Anna Mäkilä, School of Chemical Engineering||anna.makila(at)aalto.fi||+358 50 577 3623|
|Erasmus Mundus Programmes|
|Anne Kiviharju, School of Science||anne.kiviharju(at)aalto.fi||+358 50 512 2694||Konemiehentie 2 (CS Building)|
|Re:Anima - European Joint Master in Animation||Mari Rummukainen School of Arts, Design and Architecture||mari.rummukainen(at)aalto.fi||+358 50 441 4038||Väre, Otaniementie 14|
|Anja Hänninen, School of Chemical Engineering||anja.hanninen(at)aalto.fi||+358 50 384 1589||Kemistintie 1, room C202c|
|Helena Hietanen, School of Electrical Engineering|
|+358 50 361 8179||Maarintie 8|
|Master’s Programme in ICT Innovation (EIT Digital Master School)||Minna Parviainen, School of Science||ictinnovation-students(at)aalto.fi||+358 50 430 3788||Konemiehentie 2 (CS Building), room B151|
|Aino Roms, School of Engineering||aino.roms(at)aalto.fi|
+358 50 592 4182
|Otakaari 4, room 116|
|Börje Helenius, School of Engineering||borje.helenius(at)aalto.fi||+358 50 590 6388||Otaniementie 9, Learning Center, room 145|
|Master's programme in Urban Mobility (EIT Urban Mobility)||Aino Roms, School of Engineering||aino.roms(at)aalto.fi|
+358 50 592 4182
|Otakaari 4, room 116|
|Anna Mäkilä, School of Chemical Engineering||anna.makila(at)aalto.fi||+358 50 577 3623|
|Master's Programme in Manufacturing (EIT Manufacturing)||Aino Roms, School of Engineering||aino.roms(at)aalto.fi||+358 50 592 4182||Otakaari 4, room 116|
|Other double degree programmes|
|Master's Programme in Space Science and Technology||Annika Salama, School of Electrical Engineering||annika.salama(at)aalto.fi||+358 50 560 7436||Maarintie 8, room 1156|
|European Mining, Minerals and Environmental Program (EMMEP)||Aino Roms, School of Engineering||aino.roms(at)aalto.fi||+358 50 592 4182||Otakaari 4, room 116|
|Master's Programme in Communications and Data Science||Alli Palojärvi, School of Electrical Engineering||alli.palojarvi(at)aalto.fi||+358 50 431 3768||Maarintie 8, room 1155|